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Sci-Net Pilot Workshop
- 1. Sci-Net Project • Skills for Collaboration • Pilot – Paris, June 16th , 17th and 18th 2013
- 2. Welcome • Ronan Dennedy, LCEB • Welcome and Participant Introductions
- 3. Why Are You Here? •Conor Patterson, NMEA
- 4. Why Are You Here? • You will learn about collaboration • Understand why you should collaborate • Learn about a real life, world class example of collaboration from your own back yard • Learn to use cutting-edge tools
- 5. The day ahead - Morning 0930 Registration/coffee 1000 Introduction 1015 Module 1: Successful collaborations 1030 Module 2:How to make collaboration work for you 1130 Coffee (15 Mins) 1145 Module 3: Managing a collaboration 1200 Module 3: Case study 1300 Lunch
- 6. The day ahead - Afternoon 1415 Module 4: Tools which can support effective collaboration 1530 Coffee (15 Mins) 1545 Module 4: More tools 1645 Open questions and answers 1700 Close
- 7. Day 2 10.00-11.30 Visit to Peter Rice Exhibition 11.30-12.00 Coffee and Reflection on collaboration 12.00-13.30 Review and critique of the Sci-Net pilot materials and approach 13.30 Finish of pilot test 14.00 Lunch/Free time 18.00 depart for Paris CDG Airport
- 8. Introduction to Collaboration •Joe English, LCEB
- 9. Introduction • Lone wolves starve! Loneliness corrodes confidence, ambition and perspective • No one has all the answers • Collaboration is an effective response to competition: ‘Coopetition’ • Peter Rice; Dundalk, Belfast, Paris
- 10. Module 1 Successful collaborations • Companies are doing this!
- 11. Module 1 Successful collaborations • ARUP Coopetition • Toyota, Peugeot, Citroen • Aer Lingus/Virgin
- 12. From the World of Business ARUP
- 16. FROM THE WORLD OF BUSINESS Aer Lingus/Virgin
- 17. FROM THE WORLD OF BUSINESS Aer Lingus/Virgin
- 18. Module 1 Successful collaborations Conor Patterson, NMEA, Ronan Dennedy, LCEB • FROM OUR EXPERIENCE....
- 22. FROM OUR EXPERIENCE Transnational Collaboration:
- 23. Module 2 How to make collaboration work for you..... Stephane Riot Psychology: Behaviour, self-awareness, overcoming barriers and identifying fields of experimentations. (Stephane Riot, NoveTerra – organisational transformation)
- 24. Coffee – 15 Mins
- 25. Module 3 Managing a collaboration • Conor Patterson, NMEA
- 26. Module 3 Managing a collaboration • Draw up a formal agreement: who does what for what return • Agree targets • Recording work activity; measuring progress against targets • Agreed timetable for regular communication • Involve a mutually trusted third party to act as mentor/buddy/ honest broker as required
- 27. Module 3 Case study Noel Joyce Bringing a world class product to the world (Noel Joyce, Design Hub – innovative designers)
- 28. Lunch – 1 hour Pre-booked at: "Mad in Terroir" 5 rue L’homond, 75005, Paris (corner with CCI) - 01 43 26 32 83
- 29. Module 4 Tools for effective collaboration José Pietri
- 30. Module 4 Tools for effective collaboration • Cutting edge example of tools to facilitate collaboration
- 31. The 20 Most Important Tools Ever...
- 32. Our focus is on tools to facilitate COLLABORATION ... ... using IT-based applications. Photo Credit: hshanehsazzadeh via Compfight cc
- 33. There is no « magic bullet » … ... so no “one-size-fits-all”.
- 35. Tools can be two-sided . FLY up in the sky... ... or HIT the wall!
- 36. Take it safely, a step at a time…
- 37. Step 1: Situation analysis Step 2: Partnership formation and project design Step 3: Consensus building (allocating roles and responsibilities) Step 4: Implementation and Harnessing the resources available Ensuring successful collaboration
- 38. Ensuring successful collaboration Step 1: Situation analysis Step 2: Partnership formation and project design Step 3: Consensus building ( roles/responsibilities) Step 4: Implementation
- 39. Module 4 Ensuring successful collaboration Step 1: Situation analysis
- 40. Step 1: Situation analysis Collaboration tool: PearlTrees
- 41. Step 1: Situation analysis Collaboration tool: PearlTrees
- 42. Step 1: Situation analysis Collaboration tool: PearlTrees
- 43. Step 1: Situation analysis Collaboration tool: PearlTrees www.pearltrees.com/mindshare2000
- 44. Step 1: Situation analysis Collaboration tool: PearlTrees www.pearltrees.com/mindshare2000
- 45. Module 4 Ensuring successful collaboration Step 2: Partnership formation and project design
- 46. Step 2: Partnership formation and project design Collaboration tool: Popplet
- 47. Step 2: Partnership formation and project design Collaboration tool: Popplet POPPLET O’VIEW
- 48. Step 2: Partnership formation and project design Collaboration tool: Popplet http://popplet.com/app/index.php#/1092770
- 49. Step 2: Partnership formation and project design Collaboration tool: Popplet http://popplet.com/app/index.php#/1093430 OR http://bit.ly/whypopplet
- 50. Step 2: Partnership formation and project design Collaboration tool: Google Docs
- 51. Step 2: Partnership formation and project design Collaboration tool: Google Docs http://www.youtube.com/watch?v=6_hJ3R8jEZM
- 52. Step 2: Partnership formation and project design Collaboration tool: Google Docs https://drive.google.com/#my-drive
- 53. Step 2: Partnership formation and project design Collaboration tool: Google Docs http://bit.ly/whygoogledocs
- 54. Coffee - 15 minutes
- 55. Module 4 Ensuring successful collaboration Step 3: Consensus building (allocating roles and responsibilities)
- 56. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: Skype
- 57. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: Skype http://www.youtube.com/watch?v=zWq7n4w3cq4
- 58. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: Skype Let’s make a call!
- 59. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: Skype http://bit.ly/whygoogledocs
- 60. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: PiratePad
- 61. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: PiratePad http://www.youtube.com/watch?v=Tw9eySqHbwc
- 62. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: PiratePad Let’s create a Pad from scratch … and share it!
- 63. Step 3: Consensus building (allocating roles and responsibilities) Collaboration tool: PiratePad http://bit.ly/whypiratepad
- 64. Module 4 1615-1645 Ensuring successful collaboration Step 4: Implementation
- 65. Step 4: Implementation Collaboration tool: Google Calendar
- 66. Step 4: Implementation Collaboration tool: Google Calendar
- 67. Step 4: Implementation Collaboration tool: Google Calendar
- 68. Step 4: Implementation Collaboration tool: Google Calendar
- 69. Step 4: Implementation Collaboration tool: Orchestra
- 70. Step 4: Implementation Collaboration tool: Orchestra
- 71. Step 4: Implementation Collaboration tool: Orchestra
- 72. Step 4: Implementation Collaboration tool: Orchestra
- 73. Module 4 Harnessing the resources available
- 77. Notability
- 78. Open questions and answers 16.45-17.00
- 80. Dinner Tonight "Le vin qui danse" 4 rue des Fossés Saint-Jacques, 75005 Tlf: 01 43 54 80 81
Notas del editor
- 1995 N&M/LCEB Parent company facilitators supporting micro-enterprise clusters the learning goes both ways – the micro-enterprises learn from the ‘parent’ companies and the parent companies learn from the micro-enterprise owner managers.Issues / problems shared – intertrading and referrals followed (though not primary purpose. We found that if you put businesses in a room together they will do business together).We found that all entrepreneurs do things that others can learn from – but also no business, even a large one, is perfect – so all can learn something from being part of an information sharing cluster
- Tangible Ireland’s proposition is that by bringing innovators / networkers together one will generate a ‘catalysation effect’ – something will happen – Tangible Ireland harnesses expatriate Irish – The organisers convene events at which there are keynote speakers and then everyone has an opportunity to contribute. From NY, Sydney, London, Belfast, Limerick to Crossmaglen!
- Low cost hot desk options for micro-enterprises (usually one person start ups). The expectation is that in being co-located, sitting next to each other, sharing a communal coffee bar, these entrepreneurs will talk then share, and some will trade with each other and/or collaborate in pursuit of a business opportunity – working in this kind of community environment protects against isolation and loneliness – and all those that rent in these places report that they have at the very least learned from their co-habititees, stuff they didn’t expect to learn: From the use of new tools, to how to successfully tender, to who one really needs to talk to, to where to buy the best value equipment, right through to better ways of organising their businesses. Some of the more organised, facilitated or supported co-working spaces have organised ‘sharing’ times and many will bring in specialised speakers for seminars. Often tenants share the costs of lunch food etc.
- This was an international collaboration between organisations with an interest in supporting the growth of small and medium sized enterprises – these organisations fell into two groups, one a group of universities who wanted to engage more with small businesses but had little or no experience of doing so; and the other a group of small business support agencies; including NMEA &LCEB, who wanted to help their business clients to access the expertise which resides with universities. The aim of the partnership which was formed by these organisations with the help of the EU was to produce tools which would help businesses who wanted to access university support to do so more effectively and to help universities to better support businesses, to encourage more universities to consider collaborating with businesses in the first place and to make it a good experience for them and the businesses when they did so. For us this collaboration of transnational partners from Romania across to Spain presented a whole set of challenges – This initiative was like any business venture, the partnership had to produce a product which satisfied a major customer and which had the potential to thereafter service a wider market. Our objective was to produce useful tools. To do that we had to make the collaboration work effectively. Some of what we learned during the course of what was ultimately a very successful collaborative project we are sharing with you today along with other tried and tested tools which we have used.
- I have been involved in supporting business partnerships now for more than twenty years and I want to briefly share with you some of the headlines from that experience which I believe will be relevant to you if, as many of you will, you move into a partnership arrangement either as a permanent or semi permanent evolution of your business, either requiring a change to the structure of the business or as a one off to secure a piece of business. I have worked with many business partnerships some were partnerships of colleagues, others of friends, brothers, sisters, wives and husbands and I have worked with clusters of companies, in the ICT sector and in the environmental and life science sectors for example, that came together to pool their resources to be big enough to enter procurement competitions.So I would like to share five lessons with you:
- No matter how close the relationship between the parties, be it sister and sister, husband and wife, father and son, best friends – draw up a formal agreement. At best we often forget the detail of what we have agreed in meetings (and often very quickly afterwards) which is why we usually minute important meetings. External circumstances can change in unpredictable ways which can have unanticipated effects on a business. Partners may take very different approaches and react very differently to those circumstances. But often from very early on people are at different places on the striver/skiver continuum. One just may get up earlier than his/her partner, the consequence of which may be that he/she may be shouldering a disproportionate share of the sweat and tears burden and this can become a source of discontentment. Finally people just sometimes plain and simple fall out for any one of thousands of reasons. So write down an agreement from the get go, who will do what for what return.Agree targets, review them regularly, discuss variances, agree action to address them and update your targets as the business develops and/or the market changes3 & 4. Have regular meetings to do this, which you fix, at which you review recorded work activity, recording what you do, for whom, for what return and for what cost. Measure your joint aims for the business against these out–turns.5. Try to bring in a mutually trusted third party to witness / oversee the initial agreement and ideally to be available as a mentor or honest broker when required.
- Check that Noel’s experience supports what I have just said.
- MSC = innovation research and insight-driven learning (I prefer not to “teach” but to have YOU build on valuable insights that we experience together.
- Let's start with a deceptively simple question: In your opinion, what is the best tool of all time? How about the top 3? So? Let's call out some answers ... Good! Those all make sense. Here's a view a survey run by Forbes, the business magazine. (go to next slide)
- So, putting the framework we showed earlier into a stepwise approach here are the steps we’ll cover together. We’ll spend a little more time on step number 3.[BTM notes on timing:1420-1445 Step 1: Situation analysis1445-1530 Step 2: Partnership formation and project design1545-1615 Step 3: Consensus building (allocating roles and responsibilities)1615-1645 Step 4: Implementation and Harnessing the resources available
- Trainer background: information Situation analysis refers to a collection of methods managers use to analyze both the internal and external environment of an organization in order to understand the firm’s own capabilities, customers and business environment.[1] The situation analysis consists of several methods of analysis: The 5Cs Analysis, SWOT analysisand Porter five forces analysis.[2] A Marketing Plan is created to guide businesses on how to communicate the benefits of their products to the needs of potential customer. The situation analysis is the second step in the marketing plan and is a critical step in establishing a long term relationship with customers. (source: Wikipedia)[BTM timing note1420-1445]
- Our first tool, launched in March 2009 by a Paris-based French start-up, is Pearltrees.Their tagline: “Pearltrees is a social library. It lets you cultivate your interests. Collect, organize and share everything you like.”Our take on it: Capture websites in a visual manner that you can share easily in teams. Build up a "knowledge database" of your project. [BTMadditional information: http://en.wikipedia.org/wiki/Pearltrees]
- Has anyone already heard about Pearltree? Maybe even used it? Here, in just over half a minute, is a quick overview of what it is.
- And here, in just over a minute and a half, is how to use Pearltrees. Imagine how you make take advantage of it for yourself, your teams, your projects … your collaborations.
- So let’s go the next step. Let’s look at a REAL Pearltree and take a deeper look. Again, think about how YOU might take advantage of this tool? How do you do this now? Here we go …let’s switch out of the presentation into the real world![PRESENT demonstration – of: http://www.pearltrees.com/mindshare2000][Trainer note: go to your own Pearltree or one you have previously chosen and know well.]
- Let’s do a third, final step, now – together and interactively let’s discuss this tool; let’s get into small teams and let’s use post-it notes to gather some feedback. One thought, comment, idea, concern per note. We’ll post these up so we can all see them – give your reactions, spark other thoughts, etc.
- This step cover two parts. Firstly “partnership formation” which should not be taken (only) in the legal (civil code) sense of “a contract whereby two or more persons contribute money or industry to a common fund with the intention of dividing the profits among themselves”.Nor is the second part, “project design” (just) about “how the project will be managed and governed”.[Trainer background: A project can cover a wide range of operations, from small initiatives to complex programmes.][Trainer timing notes: 1445-1530]
- Popplet is a place for your ideas. Popplet is anengaging web tool and iPad app that allows for a collaborative mind-mapping experience. So, again, like Pearltrees, it is a visual approach to gathering and sharing information and ideas.[Trainer background: http://studytools.psych.und.nodak.edu/wiki/index.php/Popplet -see, especially, ninehelpfultips]
- So, here, in less than a minute and a half, let’s see what Popplet has to offer.DEMO:http://www.youtube.com/watch?v=DU5q7ms4LfI
- So, once again, after this quick overview let’s dive a bit deeper into this Popplet tool. Let’s look at a REAL Popplet and how it relates to partnership formation and project design. Once again, think about how YOU might take advantage of this tool. How do you do this type of activity now? Here we go …let’s switch out of the presentation into the real world!See, especially, ninehelpfultipsat: http://studytools.psych.und.nodak.edu/wiki/index.php/Popplet
- Let’s discuss again – but this time, rather than than using the post-it notes (let’s be ecologically friendly) let’s use the tool itself. Go to SCI-NET Pilot Popplet 02 at: http://popplet.com/app/index.php#/1093430or http://bit.ly/whypoppletLet me close by mentioning some Cost & Other Options:--- Popplet Free Online & PoppletLite AppCost--FreeLimited to one PoppletPopplets are stored on device--- Popplet Paid Online & Paid App VersionCost--$4.99Unlimited PoppletsPopplets are stored onlineAbility to name PoppletsAbility to share PoppletsCustomizable colorsAbility to collaborate--- System RequirementsThe web version of Popplet requires Flash player. Link to Flash download Flash Player--- Security & Privacy IssuesThe Lite App version stores the Popplet on the device, therefore only those with access to the device will have rights to this information. The best option for security and privacy would be to purchase the full paid version. This version is login and password protected. The teacher or creator of the Popplet has the ability to share the Popplet in multiple ways.
- Google Docs is a freeware web-based office suiteoffered by Google within its Google Drive service. Documents, spreadsheets, presentations can be created with Google Docs, imported through the web interface, or sent via email. Documents can be saved to a user's local computer in a variety of formats (ODF, HTML, PDF, RTF, Text, Office Open XML). Documents are automatically saved to Google's servers to prevent data loss, and a revision history is automatically kept so past edits may be viewed.[Trainer background: https://en.wikipedia.org/wiki/Google_Docs]
- Video overview: 1m48s.
- Once again I will take you into a “live” environment. In this case myown Google Docs.
- Again let’s use the actual tool for our discussion. Let’s bring it up on the big screen. Let me first explain the sharing I set up here: not private, open to all (to edit!) who have the link.You will need to go to the link shown. Let’s use the remaining time well!The link is:https://docs.google.com/document/d/1q7L54QTXKXfdzm3GbLqAUQiNT3udSnNaCAvJ-fxCPJY/edit?usp=sharingorhttp://bit.ly/whygoogledocs
- [Trainer timing note: 1545-1615]
- Skype is a proprietary voice-over-IP service and software application.Skype was first released in August 2003 written by Estonian , Danish and Swedish developers. It developed into a platform with over 600 million users and was bought by Microsoft in 2011 for $8.5 billion.The service allows users to communicate with peers by voice using a microphone, video by using a webcam, and instant messaging over the Internet. Phone calls may be placed to recipients on the traditional telephone networks. Calls to other users within the Skype service are free of charge, while calls to landline telephones and mobile phonesare charged via a debit-based user account system. Skype has also become popular for its additional features, including file transfer, andvideoconferencing. [Trainer background info: http://en.wikipedia.org/wiki/Skype]
- Video: 2m9s.[http://www.youtube.com/watch?v=zWq7n4w3cq4]
- Show voice then video. Adding a person. Chatting. Sending a file. Etc.
- Let’s breakout again in teams to discuss how you might actually use Skype – more often, more effectively in collaborative situations.Let’s use the same Google Document as before: http://bit.ly/whygoogledocs
- Video: 1m37s. Link: http://www.youtube.com/watch?v=Tw9eySqHbwc(Note: Can this video be shortened, take out lag).SnapGuide: http://snapguide.com/guides/use-piratepad-to-collaborate-on-text-documents/
- Go to http://piratepad.net/thengive the ID to all participants. Next use URL shortening service (bit.ly or other) to create a link to the pad using « whypiratepad ».Have all sign in, choosecolors and do a brainstorming. Include BS ideas in pad – shows ideagenerationthenchoice!Show « chat » also.
- Let’s breakout again individually this time to discuss how and why we might actually use in collaborative situations.Let’s use the same Piratepad as before: http://bit.ly/whypiratepad
- Orchestra is an award-winning app for organizing what needs doing and communicating to get it done. Available for free on iPhone and web.
- Let’s look at mine:https://web.orchestra.com/
- Let’s continue in the Piratepad – this time adding your ideas, questions for better collaboration by using Orchestra … or a similar tool.
- YouTube is a video-sharing website, created by three formerPayPal employees in February 2005, on which users can upload, view and share videos. http://www.youtube.com/results?search_query=collaboration&oq=collaboration&gs_l=youtube.3..35i39l2j0l8.2169152.2171508.0.2171749.13.13.0.0.0.0.134.1034.11j2.13.0...0.0...1ac.1.11.youtube.vWMjm_TqZrQ
- How many of you have already seen at least one TED talk? How many go there regularly? It is what it says: ideas worth spreading.
- http://www.ted.com/talks/tags/collaboration – how to navigate,start a talk, get captions, search for topics/keywords.
- Notability is a versatile note-taking iPad app which is wide-ranging but quite intuitive. I’ll give a short demo on my iPad (switch from laptop).
- 16.45-17.00