1. Creating, Formatting, and Editing a
Word Document w/ Pictures

2.  Enter text in a Word document
 Check spelling
 Format paragraphs & text
 Undo / Redo Commands
 Changing theme colors
 Inserting & formatting pictures
 Add a page border
 Document Properties

3.  Quick Access Toolbar – very top left of screen
 Ribbons – these take the place of the menu bar
in versions of Word previous to 2003
 Document Area – this is the document you are
working on
 Status bar – this bar is at the bottom of the
window and has several different pieces of
information

4.  This bar is customizable by the user.
 Click on the down arrow at the end and select
the commands used most
 Popular commands that are added to this
toolbar are: undo, redo, save, print, print
preview, and spell check.
 There is no right or wrong commands to have –
it is a personal preference.

5.  There are 8 different ribbons that can be
selected.
 Each ribbon is represented by a tab
 The home ribbon contains the most used
commands
 Each ribbon is broken up into different groups
– ex: font, paragraph, styles & editing are all
groups on the home ribbon

6.  The status bar contains several pieces of
information: Page being worked on, word
count, view buttons, and a zoom slider

7.  Three parts to a flyer:
 Headline – first line of text
 Body Copy – all text between first line and last line
 Signature Line – last line of text

8.  Text and graphics are inserted to the left of the
vertical blinking line called the Insertion Point.
 As the user types the insertion point moves

9.  In order to move the insertion point to the next
line the user must hit the enter key
 The computer assumes the user is starting a
new paragraph when the enter is press so the
first letter of the first word is automatically
capitalized by spell check

10.  A character that Word displays on the screen,
but is not visible on a printed document.
 These marks show key commands such as the
space bar and enter key being pressed. The
image on the next slide is an example of
formatting marks.
 Formatting marks are generally used for
commercial printing – it allows users to know
when the enter key or other command keys
have been used

11.  The backwards P symbol after the word dog
below signifies the enter key has been used.
 A dot in between words indicates the space bar
has been pressed
 These marks can be turned on and off by
clicking here:

12.  Wordwrap is what allows users to continue
typing line after line without hitting enter
 When using old fashioned typewriters users
had to hit enter at the end of each line – with
wordwrap that is no longer needed.

13.  As the user types Word continuously checks
for misspellings and grammar errors
 Misspellings are underlined with a red wavy
line
 Grammar issues are underlines with a green
wavy line
 A blue wavy line indicates the misuse of a
word such as too, to, and two

14. The image to the left shows the word
Founs is incorrect. To correct it you
may right click on the word (insertion
point must be in the word) to get
suggestions from Word’s dictionary.
In addition to the red wavy line the
spelling and grammar check icon on
the status bar will show a red X. If all
is correct in the document it will show
a blue check. Examples are to the
right.

15. There are several ways to get around a Word document. There is no right
or wrong way, it is the preference of the user. The image below and next
slide explain how to move around a document using the keyboard.
Insertion Point Direction Key(s) to Press
Left one character Left arrow
Right one character Right arrow
Left one word CTRL+Left arrow
Right one word CTRL+Right arrow
Up one line Up arrow
Down one line Down arrow
To end of line End
To beginning of line Home

16. Insertion Point Direction Key(s) to Press
Up one paragraph CTRL+Up arrow
Down one paragraph CTRL+Down arrow
Up one screen Page up
Down one screen Page down
To top of document window ALT+CTRL+Page up
To bottom of document window ALT+CTRL+Page down
To beginning of document CTRL+Home
To end of document CTRL+End

17.  Format – change the appearance of
 Paragraph formatting – changing the
appearance of a paragraph. Examples:
 Centering text
 Adding bullets
 Character formatting – changing the way
characters (letters, numbers, symbols) appear.
Exmaple:
 Bolding text
 Change the color

18.  Font – defines the appearance and shape of
letters, numbers and characters
 Calibri us the default font in Word 2010
 Font size – defines the size of the character
 Measure in a unit called points
 1 point = 1/72 of an inch (pretty small)
 Default font size in word 2010 is 11
 Theme – set of unified formats for fonts, colors
and graphics.

19.  Information can be centered by positioning the
insertion point within the text or line the user
would like centered – then clicking on the
center alignment button (image below)
 The center alignment button is on the home
ribbon in the paragraph grouping
 CTRL+E is also an option (keyboard combo)

20.  To format text it must be selected first – several
different ways will be shown in the video
 Text can be formatted by using the font group
on the home ribbon shown below
 When the dropdown arrows are clicked the
user will be given multiple options to select
 Font size can also be changed by clicking in the
box and typing in a desired size
 Text effects can also be
applied using this same
group

21.  Italicizing, Bolding and Underlining text can be
done on the home ribbon in the font group
BOLD ITALICIZE UNDERLINE
 Font color can be changed by clicking the font
color button – click the arrow to the right
allows the user to pick from a variety of colors

22.  Shading allows the user to color the
rectangular area behind any text or graphic
 If shading a paragraph – word places the color from
the left margin to the right margin of the paragraph
 The shading button can be found on the home
ribbon in the paragraph group
 If the user clicks the drop down arrow to the
right of the icon they will be able to choose a
color

23.  A bulleted lists is a series of paragraphs that
begin with a character
 A paragraph is created every time enter is hit
 The list is created by selecting text then
selecting the bullet button or by selecting the
button first and then entering text hitting enter
every time a new bullet is to be used
 The bullet list button is located on the home
ribbon in the paragraph grouping

24.  The undo button allows you to undo the last 20
actions that the user has made
 If the undo button has been used the user can
use the redo button if the undo action was not
desired.
 The Undo / Redo buttons are located on the
quick access toolbar – top left of screen
UNDO REDO

25.  The mini-toolbar appears depending on certain
tasks you perform.
 This toolbar contains commands to format text
 You need to have text selected in order for it to
appear
The toolbar becomes invisible once
you have made a selection or you
have clicked outside the box.

26.  A color scheme is a document theme that
identifies 12 colors for text, background,
accents, and links in a document
 To change the color scheme of a style you
would use the change style button in the style
grouping on the home ribbon