1. (877) 262-2076
Exhibition & Sponsorship
www.conferencedirect.com
Management Services
Services Marketing Strategies to Expand Your
At-a-Glance: Current and Emerging Exhibition and
Sponsorship Market
• Sales Related Functions
By combining ConferenceDirect’s vast pool of internal expertise and knowledge
• General Planning & with our strategic partnerships within the industry, ConferenceDirect is equipped to
Logistics Functions provide comprehensive and turnkey sales and logistics management for our clients.
ConferenceDirect’s Exhibition and Sponsorship services offer:
• Financial & Budget
Related Functions • Efficient and focused sales strategies and logistics management
• Integrated management approach between sales and fulfillment
• Marketing strategies to expand your current and emerging exhibition
and sponsorship market
ConferenceDirect’s Exhibition & Sponsorship Management Services can provide (but are
not limited to) the following:
Sales Related Functions
• Market assessment and plan development
• Sponsor and exhibitor education and communication
• Develop and/or increase prospective sales database
• Execution and maintenance of an online space selection process
• Negotiate with all prospects
• Consistent sales reporting and strategic recommendations
• Development, print and distribution of all sponsor/exhibitor sales and
marketing collateral
• Execute future booth and sponsorship sales onsite
• Development, print and distribution of all sponsor/exhibitor sales and
marketing collateral
• Executive of onsite future booth and sponsorship sales program
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3. (877) 262-2076
Conference, Special Event
www.conferencedirect.com
& Incentive Program Management
Services Meeting Your Project Management
At-a-Glance: Needs with a Wide Array of Services
• Venue Management Your team at ConferenceDirect fully recognizes that no single function is like
the next. With each Conference/Event we produce and manage, there are
• Planning, Logistics & unique characteristics requiring a customized set of services that directly align
Transportation with each client’s objectives. ConferenceDirect’s extensive suite of professional
management services allows our client organizations the peace of mind in
• Finance & Budget knowing that ConferenceDirect is well positioned to effectively manage the
Management most simplistic of programs as well as the most complex city-wide conventions.
In short, what can you expect when working with ConferenceDirect’s Project
• Education , Meeting Management solutions?
Design, Audio-visual/
Business Theatre
• Vast Knowledge and Industry Expertise
Production
• The Industry’s Most Flexible and Customized Management
• Efficiency and Cost Savings
• Food & Beverage
• Solid Execution
• Audio-Visual
Venue Management
• Marketing Collateral • Facility, Exhibit Space & Meeting Design Management
Design & Distribution
• Incentive Program
Management
• On-site Management &
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5. (877) 262-2076
www.conferencedirect.com
Event Sales & Marketing Services
Services Social Networking & Viral Marketing
ConferenceDirect would locate digital opportunities to promote your meeting. We
At-a-Glance: develop messaging for placement within Blogs and other electronic venues to create
awareness and enthusiasm about your program.
Website Development/Enhancement
• Social Networking ConferenceDirect works with your personnel to revamp messaging on your website
and/or create micro-sites to increase the visibility of your event among core stakeholder
& Viral Marketing groups. The site(s) serve as a portal to which all marketing activities will drive prospective
attendees.
• Website Development
Broadcast Email
& Enhancement ConferenceDirect searches for available third-party lists for distribution of broadcast email
to promote your event. We create messaging and if needed, distribute the emails.
• Broadcast Email
Print Advertising
ConferenceDirect identifies print and digital advertising opportunities and venues to help
• Print Advertising promote your event. We write messaging for the ads as well as coordinate production and
placement.
• Google AdWord Google AdWord Campaign
Campaign ConferenceDirect identifies keyword combinations and corresponding AdWord campaigns
to run during the months prior to the annual meeting to get in front of audiences seeking
such programs. Expenses would be minimal based on click-throughs to your site.
• Direct Mail
Direct Mail
ConferenceDirect procures lists, writes copy, and coordinates production and distribution
• Media Relations of direct mail to audiences of qualified prospects.
• Strategic Alliances Media Relations
ConferenceDirect assembles lists of journalists, writes and distributes press releases, and
manages inquiries to build visibility and media exposure.
Strategic Alliances
ConferenceDirect, with your direction, will seek opportunities to co-brand your event
with related organizations. This could involve placement of information on their websites,
being listed on a calendar of events, or any other number of potential partnerships.
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7. (877) 262-2076
Housing Management Services
www.conferencedirect.com
Services Generate Additional Revenue
ConferenceDirect’s event specific housing services are able to be branded on
At-a-Glance: behalf of you and your sponsors. You have the ability to generate additional
revenue through either a housing sponsor, or providing housing sponsorship
as part of a sponsor tier. “Real Estate” can be sold as part of a header on the
• Online Reservations housing site, positioning on the housing landing page, and/or as part of the
confirmation emails that are sent to each attendee.
• Real-Time Information
Online Reservations
Attendees can make and modify their reservations online. All you have to do
• Dedicated Housing
is provide them the URL for the event-specific website, which presents only
Managers your contracted block of rooms, and offers detailed hotel information. Plus,
attendees receive immediate email confirmations.
• Direct Link to Event
Registration Real-Time Information
Track reservations 24/7 in real-time, so you can maximize pick-up and minimize
• Room Block Audit Service attrition exposure. Access pick-up, revenue, booking pace, delegate name and
history reports. Customize cancellation policies to manage booking behavior,
and create unlimited attendee types and sub-blocks for VIP’s, staff, etc.
• Event-Specific
Reservation Web Sites Dedicated Housing Managers
When choosing ConferenceDirect Housing you are assigned a dedicated and
• Real-time & Scheduled hard-working Account Team who will work with you from beginning to end.
Reports Your Account Team will assist you with a number of tasks including but not
limited to managing the room block, monitoring pickup, supplying the hotels
with their rooming lists, processing staff and VIP rooms, taking on attendees’
on-going requests for room changes and new reservations, and providing you
with detailed reports. Your Account Team will be available onsite for assistance
with housing and registration. No tasks go undone with your Account Team
monitoring your event’s housing.
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9. (877) 262-2076
www.conferencedirect.com
Registration Management Services
Create a first-class impression with your attendees through a quality registration
Services experience. ConferenceDirect knows the right technology to make your meeting’s
At-a-Glance: attendee management simple and flexible. We’ll spend time understanding your
unique business rules and pair you with our best solution for your needs. From
simple registration forms, to complex customized solutions, we’re here for you.
• Knowledgeable Staff
Knowledgeable Staff
• Customized Meeting Talk to a dedicated manager, not a support line. We’ll use our experience and
Website expertise to help shape the registration experience for your attendees.
• Flexible & Intuitive Back Attendee Communication
Office/Management System Communication is key! Send invites and updates with a click of a button. Email
campaigns have never been easier!
• Customized Registration
Software
Online Financial Processing
Know the numbers at a glance in real-time. Feel confident with secure online
• Creative Services credit card cashiering and check reconciliation.
• Onsite Registration
Customized Software
Services With ConferenceDirect, there is no need to keep “making it work” in a template
registration solution. Our experts will design and create custom web pages for
each event so that it is a perfect fit for your needs.
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