1. SAS
Bylaws
2013-­‐2014:
I.
Composition
and
Responsibilities
Collectively,
SAS
members
are
charged
with
supporting
each
other
in
carrying
out
their
individual
responsibilities.
They
are
accountable
to
their
respective
Branch
chairs
and
all
are
accountable
to
the
President.
Each
SAS
member,
with
the
exception
of
the
class
representatives,
has
the
option
of
forming
and
chairing
a
committee
to
fulfill
the
student’s
individual
responsibilities
and
carrying
out
the
goals
of
SAS.
These
committees
are
not
restricted
to
SAS
members.
Outgoing
SAS
members
are
charged
with
preparing
incoming
SAS
members
for
their
positions
during
the
one-­‐month
transition
period.
President
The
President
shall
retain
the
title
of
acting
President
until
the
day
of
Commencement,
after
which
the
newly
elected
President
fully
transitions
into
the
position.
Until
then,
the
newly
elected
President
is
to
be
referred
to
as
President-­‐
Elect.
Placement:
Non-­‐voting
member
of
the
Executive
Branch
(EB)
Responsibilities:
-­‐Chairs
the
EB
-­‐Motivates
SAS
members
to
maximize
their
individual
and
collective
contributions
through
individual
meetings
-­‐Reports
to
EB
and
the
student
body
-­‐Meets
with
5C
Student
Body
Presidents
monthly
-­‐Acts
as
a
student
representative
on
the
Board
of
Trustees
Student
Affairs
Committee,
Alumnae
Council
and
works
to
plan
networking
opportunities
with
the
Trustees
as
needed
-­‐Supervises
the
selection
of
students
to
the
Board
of
Trustees
-­‐Organizes
and
orchestrates
distribution
and
selection
of
the
SAS
Book
Fund
-­‐Meets
bi
weekly
with
the
Dean
of
Students
and
monthly
with
the
College
President
and
at
least
once
a
month
with
other
Scripps
College
staff
and
administration
as
needed
-­‐Attends
5C
Budget
Hearings
-­‐Holds
office
hours
for
at
least
one
hour
a
week
-­‐Sends
email
blasts
to
student
body
to
keep
the
updated
on
announcements
and
EB
meeting
highlights
Note:
SAS
strongly
recommends
that
the
President
have
prior
experience
with
Scripps
Associated
Students
or
College
Associated
Representation
on
Hall
Senate.
In
order
to
run
for
President,
the
candidate
must
first
speak
with
current
President.
Compensation:
The
President
receives
a
$900
stipend
per
semester.
If
the
student
does
not
hold
a
position
that
is
dorm-­‐specific
(ex.
RA,
Peer
Mentor
Team
Leader),
1

2. the
student
may
have
the
first
choice
of
any
unreserved
single
on
campus,
before
Hall
Draw
takes
place.
Should
the
student
relinquish
the
Presidency
before
the
end
of
the
elected
term,
the
student
may
be
re-­‐assigned
and
lose
the
privilege
of
occupying
that
room
as
well
as
lose
their
stipend.
Vice
President
(VP)
Placement:
Voting
member
of
EB
Responsibilities:
-­‐
Assumes
the
role
of
President
in
the
case
of
President’s
absence
-­‐
Serves
as
the
parliamentarian
of
SAS
and
deals
with
SAS
personal
issues
or
concerns
-­‐
Organizes
the
Student-­‐Choice
Professor
of
the
Year
event
-­‐
Chairs
the
Election
Committee
in
the
Fall
and
Spring
-­‐
Organizes
SAS
retreats
-­‐
Facilitates
BeHeard
forums
-­‐
Regularly
checks
and
responds
to
SAS’s
beheard@scrippscollege.edu
e-­‐mail
account
-­‐
Attends
5C
Budgeting
(as
an
alternative
to
the
President)
-­‐Collaborates
with
Student
Union
chair
and
the
Motley
for
BeHeard
Forums
or
any
other
events
where
it
may
be
necessary
Student
Activities
Chair
(SAC)
Placement:
Voting
member
of
EB;
nonvoting
member
of
PB
Responsibilities:
-­‐
Chairs
the
PB
-­‐
Plans
and
sponsors
two
5College
events
per
semester
with
the
5College
Events
Chair.
Must
follow
all
proper
Scripps’
protocol
in
regards
to
executing
event
including
attending
weekly
maintenance
meting
when
necessary
-­‐
Assists
Programming
Branch
members
in
planning
and
executing
their
events
-­‐
Sits
on
the
Five
College
Student
Activities
Committee
-­‐
Acts
as
a
liaison
to
Scripps
students
looking
to
host
5College
events
-­‐
Sends
out
a
weekly
"SASsy
Email”
on
Thursdays
though
the
SAS-­‐L
with
a
summary
of
social
events
at
Scripps
and
5Colleges
-­‐
Meets
weekly
with
the
appropriate
SARLO
staff
to
liaise
between
SARLO
staff
and
students
-­‐
Attends
5C
Budgeting
-­‐
Allocates
SAC
Discretionary
Fund
to
fund
5C
parties
Compensation:
The
Student
Activities
Chair
receives
a
$900
stipend
per
semester.
If
the
student
does
not
hold
a
position
that
is
dorm-­‐specific
(ex.
RA,
Peer
Mentor
Team
Leader),
the
student
may
have
the
second
choice
of
any
unreserved
single
on
campus,
before
Hall
Draw
takes
place.
Should
the
student
relinquish
the
position
before
the
end
of
the
elected
term,
the
student
may
be
re-­‐assigned
and
lose
the
privilege
of
occupying
that
room
as
well
as
lose
their
stipend.
2

3.
Judicial
and
Academic
Review
Chair
Placement:
Voting
member
of
EB
Responsibilities:
- Chairs
the
Judicial
Board
- Aids
in
the
selection
process
for
Peer
Advocates
from
the
SAS
Senators.
- Trains
Peer
Advocates
in
carrying
out
their
duties
in
following
the
Judicial
Board
procedures.
- Sits
on
Committee
of
Academic
Review
(CAR)
- Organizes
informational
sessions
to
acquaint
the
student
body
with
the
steps
necessary
for:
o Filling
out
petitions
to
CAR
o Creating
a
self-­‐designed
major
o Planning
ahead
for
study
abroad
- Hold
weekly
office
hours
to
help
students
who
need
help
with
CAR
petitions
and
other
academic
questions.
- Meets
monthly
with
the
Dean
of
Students
- Maintain
knowledge
on
both
academic
and
non-­‐academic
policy
changes
enacted
by
the
Dean
of
Students
and
work
as
a
SAS
liaison
in
regard
to
those
efforts.
Clubs
and
Organizations
(CLORGs)
Chair
Placement:
Voting
member
of
EB
Responsibilities:
-­‐
Holds
CLORGs
leaders
accountable
for
registration
and
other
mandatory
procedures
-­‐
Organizes
CLORGs
registration
with
SARLO
staff
-­‐
Sits
on
FAC
-­‐
Meets
monthly
with
advisers
at
SARLO
-­‐
Maintains
a
list
of
all
active
Scripps
CLORGs
and
posts
complete
contact
information
on
the
web,
in
coordination
with
SARLO
staff
-­‐
Organizes
Scripps
CLORGs
Budgeting
in
the
spring
as
well
as
chairs
budget
committee
-­‐
Attends
5C
budgeting
in
the
spring
-­‐
Organizes
Mandatory
Tea
in
the
Fall
for
Scripps'
CLORGS
-­‐
Updates
CLORG
leaders
on
relevant
policy
information
as
needed
-­‐
Sits
on
Student
Investment
Fund
(SIF)
Distribution
Committee
Secretary
Placement:
Voting
member
of
EB
Responsibilities:
-­‐
Introduces
the
student
body
to
SAS
members
through
various
means
-­‐Keeps
the
minutes
for
every
meeting
of
Executive
and
Programming
Board
3

4. -­‐Ensures
that
the
minutes
from
every
Executive
and
Programming
meeting
are
distributed
to
SAS
and
posted
on
the
website
no
later
than
72
hours
after
the
end
of
the
meeting
-­‐
Updates
the
SAS
bulletin
board
in
Seal
Court
and
Humanities
Courtyard
-­‐
Communicates
with
the
webmaster
to
update
the
website
-­‐
Distributes
all
phone
lists
and
other
documents
as
requested
by
the
President
and
SAC
-­‐
Chairs
the
BOT
Representatives
Selection
Committee
in
the
Spring
-­‐
Assists
Vice
President
with
Election
Process
-­‐
Archives
SAS
minutes
from
current
and
previous
years
and
catalogues
them
so
as
to
create
an
accessible
student/SAS
history
on
the
SAKAI
site
in
‘Network
and
paper
files.
Co-­‐Treasurers
Placement:
Voting
member
of
EB
and
PB
Responsibilities:
-­‐Sit
on
Presidential
Advisory
Budget
Council
-­‐
Participate
in
budget
allocation
process
for
5Colleges
and
Scripps
CLORGs
-­‐
Chair
the
Funding
Advisory
Committee
that
meets
once
a
week
to
process
funding
requests
from
Scripps
students
and
clubs
-­‐
Ensure
the
proper
and
timely
distribution
of
funds
for
those
approved
and
reimbursements
for
those
with
previous
allocations
-­‐
Participate
in
allocation
of
funds
from
Student
Investment
Fund
-­‐
Make
a
presentation
to
the
student
body
about
the
funding
process
at
the
beginning
of
the
Fall
semester
-­‐
Make
a
presentation
summarizing
SAS
funding
allocation
in
the
Spring
semester
to
students
and
the
BOT
Student
Affairs
Committee
-­‐
Work
closely
with
the
SAS
tax
accountant
to
reconcile
accounts
and
make
sure
any
tax
forms
are
complete
-­‐
Pay
accounting
fees
and
other
SAS
related
bills
-­‐
Oversee
the
enforcement
of
funding
allocation
guidelines
-­‐
Accept
proposals
for
unallocated
FAC
funding
from
clubs
and
organizations
and
announces
last
date
for
accepting
funding
requests
-­‐
Maintain
SAS
financial
accounts
(checking,
savings,
etc.)
and
keep
financial
records
up
to
date
-­‐
Bring
FAC
proposals
with
recommended
amounts
exceeding
$1000
to
EB
for
a
vote
-­‐
Email
EB
a
summary
of
FAC
allocations
made;
if
no
objections
are
raised
within
24
hours,
FAC
decisions
pass
-­‐meets
with
the
Scripps
College
Treasurer,
SAS
Advisor,
Director
of
Financial
Aid,
and
Dean
of
Student
Activities
as
needed
Breakdown
of
Treasurer
responsibilities:
Treasurer
A:
i.
Sit
on
the
FAC
ii.
Has
check
writing
abilities
and
writes
all
checks
for
CLORG
or
SAS
expenses
4

5. iii.
Keeps
a
log
of
CLORG
and
SAS
spending
and
budgeting
iv.
Attends
all
EB
meetings
v.
Alternates
PB
meeting
attendance
with
Treasurer
B
vi.
Attends
5C
and
Scripps
budget
hearings
vii.
Meets
with
SAS
accountant
at
least
twice
a
year
with
Treasurer
B
viii.
Meets
with
Treasurer
B
in
the
fall
to
create
a
budget
for
the
year.
Budget
must
be
approved
by
SAS
EB.
ix.
Works
with
Treasurer
B
to
create
a
presentation
of
the
budget
for
the
BOT
in
the
Spring
x.
Works
with
Treasurer
B
to
create
budget
presentations
for
students
at
least
once
per
semester.
xi.
Sits
on
Student
Investment
Fund
Selection
and
Distribution
Committee
xii.
Holds
office
hours
at
least
once
a
week
in
the
SAS
office
xiii.
Update
CLORG
leaders
and
Chairs
of
SAS
of
their
budgets
Spring
semester
Treasurer
B:
i.
Maintain
monthly
bank
statements
ii.
Reconcile
accounts
iii.
Head
of
the
funding
advisory
committee
(FAC)
iv.
Email
FAC
decisions
to
EB
members
within
24
hours
of
decisions.
Email
will
contain
the
individual
or
group
requesting
funds,
the
requested
amount,
and
the
amount
voted
on
by
FAC.
Any
EB
member
may
request
reconsideration
of
the
amount
suggested.
This
request
must
be
made
within
24
hours
of
receiving
the
email.
The
request
must
contain
the
FAC
voted
amount,
a
new
amount
for
reconsideration,
and
a
rationale
for
the
new
amount.
The
decision
will
then
be
up
for
debate
at
the
next
EB
meeting.
If
no
request
for
reconsideration
is
made,
then
the
FAC
decisions
are
finalized.
When
decisions
are
finalized
the
Treasurer
will
email
the
persons
requesting
funds
with
the
decision
on
their
request.
When
decisions
are
finalized
treasurer
B
has
24
hours
to
email
the
personas
requesting
funds.
v.
At
the
beginning
of
each
semester
contact
the
Student
Accounts
Office
to
request
student
fees
vi.
Attends
all
EB
meetings.
vii.
Alternates
PB
meetings
with
Treasurer
A
viii.
Meets
with
Treasurer
A
in
the
fall
to
create
a
budget
for
the
year.
Budget
must
be
approved
by
SAS
EB.
ix.
Works
with
Treasurer
A
to
raise
awareness
of
budgeting
process
x.
May
sit
on
the
Student
Investment
Fund
Selection
and
Distribution
Committee
depending
on
Committee
size.
xi.
Holds
office
hours
at
least
once
a
week
in
the
SAS
office
xii.
meets
with
SAS
accountant
at
least
twice
a
year
with
Treasurer
B
xiii.
Records
clubs
use
of
the
debit
card
in
Quickbooks
so
that
it
is
accurately
reflected
in
their
budget
xiv.
Maintains
debit
card
schedule
as
well
as
collects
receipts
and
keeps
them
organized
5

6. Note:
In
order
to
run
for
a
Co-­‐Treasurer
position,
the
candidate
must
first
speak
with
one
of
the
current
Co-­‐Treasurers
Compensation:
The
Co-­‐Treasurers
will
each
receive
a
$450
stipend
per
semester.
Should
the
student
relinquish
their
position
before
the
end
of
the
elected
term
the
student
may
lose
their
stipend.
Student
Union
Chair
Placement:
Voting
member
of
EB
Responsibilities:
-­‐To
supply
Scripps
students
and
CLORGs
with
necessary
craft
materials,
functioning
computers
and
printer
-­‐
Manages
Student
Union
Space
in
regards
to:
a)
scheduling
events
and
room
reservations
b)
purchasing
and
organizing
supplies
for
the
craft
area
c)
tracking
locker
sign-­‐ups
d)
replenishing
printer
paper
and
updating
computers
-­‐Attends
weekly
maintenance
meetings
-­‐Member
of
Facility
Planning
Committee
-­‐Makes
executive
decisions
with
regards
to
the
direction
and
decoration
of
the
Student
Union
Diversity
and
Inclusivity
Chair
Placement:
Voting
member
of
EB
Responsibilities:
-­‐Sits
on
SCORE
Advisory
Board
and
President’s
Advisory
Committee
on
Diversity
and
Inclusivity
(PACDI)
as
well
as
any
other
ad-­‐hoc
committees
dedicated
to
issues
of
diversity
and
inclusivity
-­‐Arranges
meetings
between
underrepresented
groups
and
Scripps
administration
and
staff
-­‐Co-­‐sponsors
events
with
organizations
that
serve
the
needs
of
underrepresented
students
on
campus,
such
as
SCORE,
AASP,
AASU,
Café
con
Leche,
Family,
Wanawake
Weusi,
DIDA,
and
SIS,
as
well
as
5-­‐C
resource
centers
such
as
CLSA,
OBSA,
I-­‐Place,
and
the
QRC.
-­‐Organizes,
supports
and
publicizes
events
and
actions
related
to
issues
of
identity,
difference,
and
social
justice
and
equity
that
affect
or
are
pertinent
to
the
Scripps
community.
-­‐Authors
annual
report
in
conjunction
with
other
students
on
the
state
of
diversity
at
the
college,
particularly
as
it
relates
to
campus
climate
and
student
experience.
Sustainability
Chair
Placement:
Voting
member
of
EB
Responsibilities:
-­‐
Sits
on
and
liaises
between
Scripps
Environmental
Club,
SAS,
and
the
Sustainability
Committee
and
Food
Committee
6

7. -­‐
Works
with
administrators,
faculty,
and
student
groups
to
achieve
a
more
environmentally
friendly,
locally
sourced,
and
sustainable
campus
and
a
more
sustainability-­‐focused
campus
culture
-­‐
Makes
oneself
available
to
students
as
a
knowledge
resource,
including
making
students
aware
of
the
local
options
they
have
(Farmers
Market,
CSA,
etc.)
-­‐
Organizes
events
and
programs
that
relate
to
environmental
initiatives,
for
example:
Student
Swap
and
Trade,
locally-­‐sourced
dinner/dialogue,
film
screenings,
Student
Garden
Project,
composting,
recycling
in
the
dorms,
etc.
-­‐
Meets
with
the
Dorm
Eco-­‐Representatives
on
a
bi-­‐weekly
basis
and
relays
their
dorm
updates
to
SAS
and
the
Scripps
community
Media
Relations
Chair
Placement:
Voting
member
of
EB
and
PB
Responsibilities:
-­‐
Advertise
SAS
sponsored
events
and
initiatives
through
outlets
of
print
and
social
media
(Facebook,
website,
Twitter,
etc).
-­‐
Responsible
for
organizing
who
will
write
each
SAS
Voice
article,
as
well
as
editing
the
articles
before
submission
-­‐
Responsible
for
the
upkeep
and
advancement
of
the
SAS
website
-­‐
Works
with
Communications
and
Marketing
for
marketing
and
advertising
help
-­‐
In
the
event
that
SAS
feels
that
the
Scripps
Student
Body
or
the
interests
of
said
body
are
being
misrepresented
on
the
Scripps
website,
it
is
the
Media
Relations
Chair's
duty
to
communicate
this
to
the
director
of
Communications
and
Marketing.
In
this
situation,
the
Media
Relations
Chair
should
liaise
with
the
Diversity
and
Inclusivity
Chair
-­‐
Communicates
with
Public
Relations
Webmaster
and
Director
of
Information
Technology
as
needed
to
maintain
the
site
-­‐Increases
visibility
on
campus
by
expanding
internet
presence,
innovative
marketing
and
advertising
strategies,
and
by
branding
-­‐Makes
sure
that
SAS
logo,
font,
and
poster
template
are
used
fully
in
all
print
and
Internet
publications
by
SAS
-­‐Head
a
committee
of
Senate
Members
whose
main
goal
is
to
come
up
with
creative
ideas
for
publicizing
events,
ways
to
market
and
brand
SAS,
and
to
increase
overall
visibility
-­‐Hold
Wordpress
workshops,
teaching
other
SAS
members
to
add
information,
blog
posts,
and
photos
to
the
SAS
website
-­‐Checks
that
Secretary
uploads
minutes
onto
the
website
after
every
meeting,
assisting
if
necessary
Dorm
Activities
Chair
(DAC)
Placement:
Voting
member
of
PB
Responsibilities:
7

8. -­‐Organizes
cross-­‐dorm
events
to
build
dorm
community
(e.g.
Dorm
Olympics)
-­‐Organizes
guerrilla
study
breaks,
movie
nights,
dorm
discussions,
and
other
dorm
activities
-­‐Manages
and
directs
Hall
Senate
programming
-­‐
Meets
monthly
with
Hall
Senate
to
discuss
events
going
on
in
the
dorms
throughout
the
month
and
any
dorm
concerns
Campus
Activities
Chair
Placement:
Voting
member
of
PB
Responsibilities:
-­‐
Organizes
weekly
SAS
Sunday
Snack
Night,
which
may
take
place
in
the
residence
halls,
student
union
or
other
campus
location
-­‐
Plans
activities
for
the
Scripps
community
and
assists
other
students
in
planning
campus-­‐wide
events
-­‐
Plans
and
executes
at
least
two
formal
events,
one
of
which
much
be
the
Holiday
Dinner
and
the
other
may
include
but
is
not
limited
a
Garden
Party
5C
Events
Chair
Placement:
Voting
member
of
PB
Responsibilities:
-­‐
Plans
and
executes
at
least
two
social
events
each
semester
in
collaboration
with
the
SAC
Faculty-­‐Staff
Relations
Chair
Placement:
Voting
member
of
PB
Responsibilities:
-­‐
Plans
a
Staff/Faculty
Appreciation
event
-­‐
Puts
on
at
least
two
additional
events
each
semester
-­‐
Plans
and
executes
the
SAS
Book
Club
-­‐
Meet
monthly
with
the
Dean
of
Faculty
-­‐
Assist
VP
in
organizing
Student-­‐Choice
Professor/Staff
of
the
Year
event
Senior
Class
Representatives
Placement:
Voting
member
of
PB
Responsibilities:
-­‐
Chair
the
Senior
Class
Committee
-­‐
Organize
and
execute
fundraising
activities
to
fund
senior
class
events
that
include
alcohol
-­‐
Meet
with
the
President’s
Office
starting
in
the
Spring
semester
that
they
are
elected
and
throughout
the
year
to
discuss
the
commencement
speaker
selection
-­‐
Organize
the
senior
class
speaker
election
process
(including
auditions,
voting
by
senior
class
and
counting
of
votes)
-­‐
Coordinate
the
senior
class’
painting
of
Graffiti
Wall
(including
the
submissions
of
artwork,
voting
by
the
senior
class,
8

9. painting
of
the
wall
and
signing
by
senior
class)
-­‐
Organize
Senior
Thesis
party
or
Senior
Spring
formal
-­‐
Coordinate
the
Senior-­‐Faculty
mixer
with
the
President’s
office
and
Student-­‐Faculty
chair
-­‐
Organize
the
annual
senior
class
brunch
in
Margaret
Fowler
Garden
-­‐
Plan
Senior
class
events
throughout
the
year,
coordinating
with
the
other
classes
and
the
other
schools
-­‐
It
is
strongly
recommended
that
at
least
one
representative
be
at
Scripps
during
the
Spring
semester
to
facilitate
transition
Junior,
Sophomore,
First-­‐Year
Class
Representatives
Placement:
Voting
members
of
PB
Responsibilities:
-­‐Plans
and
executes
at
least
2
events
each
semester
that
are
class-­‐specific.
These
may
include
but
are
not
limited
to:
Mocktail
Parties
in
conjunction
with
the
Alumnae
office,
Senior
Thesis
Workshops
for
Juniors,
Study
Abroad
Information
Sessions,
Candlelight
Dinners,
First-­‐year
Night
at
the
Motley,
etc.
-­‐Assists
Campus
Activities
Chair
as
needed
Note:
Junior
Class
Presidents
may
be
asked
to
begin
the
search
for
the
Commencement
Speaker
in
conjunction
with
the
Executive
Assistant
to
the
President.
SAS
Hall
Senate
Placement:
Three
Senators
will
be
elected
by
each
dorm1
to
represent
the
constituents
of
that
dorm
in
monthly
SAS
Senate
Meetings.
The
Senators
must
live
in
the
Hall
that
they
represent.
Two
Senators
will
be
elected
to
represent
students
that
live
off-­‐campus
and
these
representatives
must
live
off-­‐campus
as
well.
Senators
will
vote
on
decisions
that
are
brought
to
the
Senate
and
are
required
to
sit
on
at
least
one
SAS
committee.
There
are
three
standing
committees
(Judicial
Advisory
Committee,
Sustainability
Committee,
and
Elections
Committee)
while
the
others
may
change
depending
on
the
needs
within
SAS
that
year.
Once
elected,
Senators
will
select
their
top
three
committee
preferences
and
will
be
placed
with
those
preferences
in
mind.
Additionally,
the
Senators
are
required
to
work
closely
with
the
Resident
Advisors,
Team
Leaders,
Peer
Mentors,
and
Hall
Directors
to
plan
two
dorm
events
per
semester
and
serve
as
a
liaison
between
SAS
and
Residential
Life.
The
Dorm
Activities
Chair
will
oversee
the
dorm
programming.
Overall
Responsibilities:
-­‐
Attend
monthly
SAS
Senate
Meetings
-­‐
Serve
on
at
least
one
SAS
committee
for
the
academic
year
-­‐
Plan
and
host
a
minimum
of
two
dorm
events
per
semester
at
least
one
in
collaboration
with
Resident
Advisors,
Peer
Mentors,
and
Hall
Directors.
1
Kimberly
and
Wilbur
will
be
treated
as
one
dorm.
9

10.
-­‐
Hold
monthly
meetings
with
the
Dorm
Activities
Chair,
RAs
and
Hall
Directors
to
plan
events
and
discuss
initiatives
to
help
build
dorm
community
and
respect.
-­‐
In
the
absence
of
the
RAs,
takes
roll
call
in
case
of
emergencies
-­‐
Manage
Hall
funds
and
reimbursements
Additional
notes
on
Monthly
Senate
Meetings:
-­‐ A
RA
representative
and
a
representative
from
each
of
the
SCORE
CLORGS
will
also
attend
and
vote
in
the
Senate
Meetings.
-­‐ The
committees
will
contain
elected
Senators
as
well
as
members
of
the
SAS
programming
and
executive
branches.
-­‐ Any
student
that
attends
three
consecutive
meetings
in
a
row
will
be
eligible
to
vote
thereafter
Committees
(2012-­‐2013):
Peer
Advocates:
(Standing)
Description:
Peer
Advocates
function
as
academic
resources
for
students
in
order
to
promote
an
informed,
respectful,
and
dynamic
community.
Peer
Advocates
serve
on
the
Judicial
Board2
and
will
be
led
by
the
Judicial
and
Academic
Review
Chair
(JARC).
Responsibilities:
-­‐ Meet
monthly
as
coordinated
by
the
Judicial
and
Academic
Review
Chair
(JARC)
to
exchange
ideas
about
how
to
better
support
students
and
address
student
concerns
about
Scripps
policies
-­‐ Mandatory
training
regarding
Scripps
judicial
policies
and
procedures,
conflict
resolution,
and
sexual
assault
-­‐ Sit
on
the
Judicial
Board
when
cases
arise
-­‐ Provide
information
about
academic
procedures
and
deadlines
to
your
dorm
Sustainability
Committee:
(Standing)
Description:
The
Sustainability
Committee
seeks
to
spread
environmental
awareness
and
consciousness
on
campus
and
works
with
the
administration
and
students
to
decrease
waste,
energy,
and
water
usage
on
campus
and
promote
recycling.
The
committee
will
plan
awareness
events
and/or
campaigns,
bring
speakers,
and
influence
Scripps
policies
to
increase
sustainability.
2
Scripps
students
can
choose
to
have
a
Judicial
Board
(J-­‐Board)
hearing
for
non-­‐
academic
policy
violations.
The
J-­‐Board
consists
of
the
Judiciary
Advisory
Committee
members,
the
Judicial
and
Academic
Review
Chair
(JARC),
and
2
faculty
members.
The
J-­‐board
hears
a
student’s
case
and
can
assess
sanctions.
10

11.
Responsibilities:
-­‐ Meet
bi-­‐monthly
as
a
group
as
coordinated
by
the
Sustainability
Chair
-­‐ Plan
one
campus
wide
environmental
awareness
event
a
semester
-­‐ Design
new
policies
or
ways
to
improve
current
policies
in
order
to
decrease
resource
use
on
campus
-­‐ Help
organize
the
“Senior
Sale”
at
the
end
of
the
year
to
promote
reuse
and
recycling
-­‐ Organize
e-­‐waste
recycling
days,
battery
collection,
and
donation
bins
for
unwanted
clothes/furniture
Elections:
(Standing)
Description:
The
purpose
of
the
Elections
Committee
is
to
help
promote
and
conduct
SAS
elections.
This
includes
publicity,
organizing
speeches,
counting
ballots,
posting
Statements
of
Intent
in
the
dorms,
and
most
importantly,
increasing
voter
turnout.
Responsibilities:
-­‐ Meet
monthly
as
a
group
as
coordinated
by
the
Vice
President
-­‐ Help
design
a
new
voting
system
that
will
exist
on
the
Student
Portal
-­‐ Work
to
increase
voter
turnout
-­‐ Discuss
voting
policies
and
ways
to
improve
these
policies
-­‐ Count
ballots,
post
Statements
of
Intent
in
the
Dorms,
and
help
publicize
elections
and
important
deadlines
through
posters,
Facebook,
and
email
Diversity
and
Inclusion:
Description:
The
purpose
of
this
Committee
is
to
gather
student
concerns
and
input
regarding
issues
of
diversity
and
inclusion
and
to
produce
a
list
of
recommendations
to
be
brought
to
the
President’s
Advisory
Committee
on
Diversity
and
Inclusion
(PACDI)
that
is
currently
making
a
strategic
plan
to
be
sent
to
the
Board
of
Trustees
later
this
year.
The
group
will
discuss
what
programs
and
initiates
are
currently
functioning
well
and
which
are
not.
The
Committee
will
be
led
by
the
Multicultural
Relations
Chair
and
will
work
closely
with
the
SCORE
CLORG
leaders
as
well.
Responsibilities:
-­‐ Meet
bi-­‐monthly
as
a
group
to
discuss
issues
facing
minority
groups
on
campus
and
ways
to
promote
inclusion
and
diversity
-­‐ Develop
ways
to
make
diversity
issues
a
priority
for
all
students
on
campus
-­‐ Meet
with
SCORE
CLORG
leaders
before
and
after
the
PACDI
meetings
to
prepare
and
debrief
as
a
group
11

12. -­‐
Plan
one
campus
wide
each
semester
that
will
raise
awareness
about
racism,
class,
privilege,
or
diversity
Website:
Description:
The
Website
Committee
will
help
design
and
maintain
the
new
SAS
website.
The
Media
Relations
Chair
will
head
this
committee
and
be
in
charge
of
delegating
roles.
These
roles
include
weekly
blogging,
photography,
Facebook
updates,
and
online
outreach.
The
group
will
contribute
to
the
overall
layout
of
the
site
and
also
be
in
charge
of
choosing/designing
a
logo
for
SAS.
Responsibilities:
-­‐ Meet
bi-­‐monthly
as
a
group
as
coordinated
by
the
Media
Relations
Chair
-­‐ Be
accountable
through
email
to
receive
weekly
assignments
-­‐ Receive
a
basic
WordPress
Training
led
by
the
Media
Relations
Chair
to
update
the
website,
post
blogs,
etc.
when
needed
-­‐ Design
options
for
a
logo
to
be
voted
on
my
the
larger
group
-­‐ Help
with
the
implementation
of
new
features
on
the
website
such
as
calendars
and
online
guest
registration
-­‐ Help
design
and
maintain
the
site
with
blogs,
pictures,
and
event
updates
Student
Union
Policy:
Description:
The
Student
Union
Policy
Committee
will
be
in
charge
of
writing
a
comprehensive
policy
for
the
Student
Union
including
a
code
of
conduct
and
procedures
for
reserving
the
conference
room(s)
as
well
as
the
entire
space.
The
committee
will
help
facilitate
programming
in
the
space
and
design
policies
to
support
those
programs.
The
Student
Union
Chair
will
lead
the
committee.
Responsibilities:
-­‐
Meet
bi-­‐monthly
to
write
and
discuss
drafts
of
the
policy
-­‐
Produce
a
final
draft
to
be
voted
on
by
the
larger
group
-­‐
Meet
with
RAs
and
CLORGS
to
promote
the
Student
Union
as
a
space
for
events
and
programming
-­‐
Promote
use
of
the
space
and
the
resources
available
in
the
Student
Union
to
students
and
CLORGS
Sexual
Assault:
Description:
This
group
will
be
in
charge
of
exploring
the
instance
of
sexual
assault
on
the
5Cs
and
the
support
available
to
Scripps
students.
The
group
will
discuss
potential
educational
campaigns
and
policy
changes
to
help
prevent
sexual
assault
and
provide
resources
for
victims
of
sexual
assault.
Responsibilities:
12

13. -­‐
-­‐
-­‐
Meet
monthly
as
a
group
as
organized
by
the
appointed
Committee
Chair
Learn
about
the
sexual
assault
policies
and
resources
available
at
the
other
4Cs
Meet
with
Dean
Lee
to
discuss
ideas
and
provide
guidance
to
her
efforts
to
increase
sexual
assault
awareness
II.
Elections
Procedures
for
Announcing
Candidacy
a.
Signup
extensions
for
offices
that
have
no
candidates
will
be
determined
by
the
Election
Committee.
b.
The
candidate
participates
in
election
week
activities
that
include:
i.
i.
Submitting
a
Statement
of
Intent
to
beheard@scrippscollege.edu
to
be
posted
by
the
VP
in
each
residence
hall,
the
Student
Union,
and
Seal
Court
for
students
to
view.
ii.
Candidates
for
SC,
President
and
Co-­‐Treasurers
must
meet
with
current
SAS
members
of
that
position
iii.
Giving
an
election
speech.
Note:
The
Election
Committee
reserves
the
right
to
make
exceptions
to
these
requirements
in
emergency
situations.
Publicity
Procedures
a.
Publicity
may
include
posters,
handouts,
election
parties,
public
announcements,
speeches,
banners,
and
table
tents.
The
posting
of
publicity
must
follow
the
regulations
outlined
under
Advertising,
Publicity,
and
Soliciting
Procedures
under
the
Campus
Policies
section
of
the
Guide
to
Student
Life.
Access
to
student
mailboxes
is
limited
to
two
handouts
per
candidate
per
voting
period.
Candidates
must
remove
posters
within
one
week
following
the
election.
b.
Campaign
spending
must
not
exceed
$25
and
candidates
will
be
reimbursed
up
to
$15.
This
includes
all
money
spent
on
the
campaign
(examples:
parties,
printing
fees).
Each
candidate
is
required
to
turn
in
a
financial
statement
of
the
student’s
publicity
spending,
including
receipts,
to
the
Election
Committee
by
5
p.m.
on
the
Monday
prior
to
elections.
Failure
to
do
so,
as
well
as
overspending,
will
result
in
the
student’s
name
being
removed
from
the
ballot.
The
amount
of
the
limit
will
be
reexamined
each
Spring
semester
by
the
Election
Committee.
Ballot
Procedures
a.
In
order
for
any
SAS
election
to
be
legitimate,
there
must
be
a
20
percent
vote
from
that
position’s
constituency.
In
the
event
that
20%
of
a
constituency
is
not
met,
the
Election
Committee
may
decide
whether
to
uphold
that
election.
b.
“Abstain”
and
“Write
in”
will
appear
on
all
ballots.
“Abstain”
is
defined
as
a
vote
not
counted,
and
“Write
In”
as
a
vote
counted
towards
a
candidate
written
in
(unless
the
student
was
previously
disqualified).
Leaving
a
ballot
box
blank
will
not
be
counted
in
the
quorum
for
that
category.
c.
“Abstain”
and
“Write
In”
will
be
defined
at
the
top
of
each
ballot.
13

14. d.
The
winning
candidate
must
have
a
simple
majority
of
the
votes
cast
for
that
office.
e.
In
the
event
of
a
tie,
or
when
no
candidate
wins
a
simple
majority,
a
runoff
election
will
be
held.
f.
SAS
must
post
the
following
information
as
soon
as
it
is
available
in
the
Student
Union:
the
number
of
people
eligible
to
vote,
how
many
people
voted
in
the
election,
how
many
votes
cast
for
each
office,
for
each
candidate
and
the
percentage
of
votes
received
by
each
candidate.
The
Elections
Committee
will
calculate
these
numbers.
Candidates
will
be
informed
of
the
election
results
via
e-­‐mail
as
soon
as
the
votes
are
tallied.
After
a
15
minutes
window,
the
rest
of
the
school
will
be
notified
of
the
result,
also
via
email.
The
percentage
margins
of
the
result
need
not
be
sent
out
in
the
emails,
but
must
be
posted
in
the
Student
Union.
The
e-­‐mails
sent
out
to
the
candidates
and
the
student
body
must
mention
that
the
percentage
margins
of
the
result
are
available
for
viewing
at
the
specified
location.
Even
in
the
case
of
the
run-­‐
off,
the
results
of
the
election
should
be
released
as
soon
as
the
count
is
finished.
g.
Students
with
grievances
against
the
election
process
may
appeal
to
the
Election
Committee.
h.
If
there
is
any
question
about
the
validity
of
the
election
results
the
Election
Committee
reserves
the
right
to
hold
a
re-­‐election.
Voting
Students
will
receive
a
link
to
the
electronic
ballot
via
email.
Students
are
required
to
input
their
names
and
ID
number
in
order
to
access
the
ballot.
Voting
is
only
accessible
during
the
specified
times,
after
which
students
will
not
be
able
to
vote.
Students
who
are
voting
from
abroad
(or
because
they
have
graduated
early)
must
also
adhere
to
the
specified
time
frame.
Disqualification
Statement
If
a
student
fails
to
meet
these
election
guidelines,
they
will
go
before
the
election
committee.
Punishment
(either
a
warning
or
disqualification)
is
at
the
discretion
of
the
Election
Committee.
Run
Off
Election
Procedure
If
no
candidate
secures
a
simple
majority
win
for
any
position,
a
run
off
election
must
be
held.
The
run
off
election
is
to
be
held
no
earlier
than
two
days
and
no
later
than
5
days
after
Election
Day.
The
exact
date
of
the
run
off
election
is
to
be
determined
by
the
Election
Committee.
Fall
Elections
Positions
filled:
First-­‐Year
President,
vacant
SAS
positions,
Hall
Senate
(elected
by
respective
constituencies).
Spring
Elections
Positions
filled:
All
SAS
positions
and
Recent
Graduate
Trustee
(elected
by
the
entire
student
body),
Class
Presidents
(elected
by
respective
classes;
take
office
in
the
next
academic
year).
14

15.
Student-­‐Choice
Professor
of
the
Year
During
Spring
Elections,
the
entire
student
body
votes
for
the
Student-­‐Choice
Professor
of
the
Year.
Visiting,
Associate
and
Assistant
Professors
all
qualify.
Professors
on
leaves
of
absence
or
sabbatical
during
Spring
semester
do
not
qualify.
Faculty
Award
Speaker
Each
Spring
the
Dean
of
Faculty’s
Office
asks
SAS
to
select
the
faculty
member
to
address
Election
Timeline
Fall
elections
must
occur
before
the
end
of
September.
Spring
elections
should
be
held
during
the
week
following
Spring
Break.
The
Inaugural
Ceremony,
marking
the
transition
from
one
SAS
leadership
to
the
next
must
occur
within
one
month
of
Election
Day.
In
the
case
that
spring
break
be
scheduled
inopportunely
for
the
election
process,
it
is
the
duty
of
the
Elections
Committee
Chair
to
propose
to
the
Council
that
the
scheduling
be
hastened
or
postponed.
Senior
Class
Student
Speaker
Elections
Position
filled:
Senior
Class
Student
Speaker
for
Commencement
exercises
(elected
by
the
graduating
seniors).
Election
process
to
be
completed
by
the
end
of
February.
Additionally,
each
candidate
will
be
expected
to
deliver
a
speech
in
front
of
the
senior
class
members
before
the
election.
Results
will
be
posted
on
day
of
election
in
SAS
office
and
email.
When
applicable,
a
run-­‐off
election
will
occur
within
a
week
of
the
election.
Elections
responsibilities
The
Senior
Class
Co-­‐Presidents
assume
the
chair
of
the
Elections
Committee,
and
are
responsible
for
the
arrangement
and
execution
of
all
aspects
of
the
election
process.
If
a
Senior
Class
Co-­‐Representative
wishes
to
run
for
the
senior
class
speaker
position,
SAS
will
appoint
a
student
to
process
results.
20%
of
the
Senior
Class
must
vote
for
the
election
to
be
valid.
The
person
with
a
simple
majority
of
the
votes
wins.
In
the
event
of
a
tie,
a
run-­‐off
election
will
be
held
under
the
same
guidelines
as
the
initial
elections.
Hall
Senate
Hall
Senate
will
also
be
elected
by
the
procedures
outline
above
by
their
respective
constituencies.
Peer
Advocate
applications
will
be
reviewed
by
a
selection
committee
chaired
by
the
JARC.
II.
Board
of
Trustees
Representatives
and
Alternatives
Selection
Procedure
for
Choosing
Representatives:
i.
A
list
of
open
positions
and
job
descriptions
will
be
sent
to
the
student
body
in
February.
Applications
will
be
available
on
the
SAS
website
and
via
email.
15

16. ii.
Candidates
submit
applications
to
the
SAS
Secretary
by
5:00
p.m.
on
the
same
day
SAS
Statements
of
Intent
are
due.
iii.
The
Secretary
will
assemble
the
Nominations
Committee.
The
Nominations
Committee
will
select
qualified
candidates
by
March.
iv.
Interviews
are
conducted
at
the
discretion
of
the
committee.
v.
The
Nominations
Committee
will
present
their
recommended
nominees
to
SAS.
SAS
members
who
applied
for
the
position
will
not
be
present
during
ratification
discussion.
vi.
Any
candidate
dissatisfied
with
the
nominations
procedure
may
submit
a
written
appeal
to
EB.
Nominated
Positions
There
are
two
students
nominated
to
sit
on
each
of
the
following
Board
of
Trustees
Committees
as
well
as
one
alternate.
a.
Student
Affairs
Committee
b.
Budget
Committee
c.
Buildings
and
Grounds
Committee
d.
Institutional
Advancement
Committee
e.
Educational
Policy
Committee
Both
the
nominees
and
the
alternates
will
be
invited
to
all
of
the
meetings.
The
nominees
will
each
have
a
vote
while
the
alternates
will
not
unless
one
of
the
nominees
is
absent.
Responsibilities
of
BOT
Representatives
-­‐
Act
as
a
vocal
representative
for
the
student
body
at
BOT
meetings
and
BeHeard
Forums
-­‐
Attend
quarterly
BOT
committee
meetings
-­‐
Attend
meetings
with
a
trustee
mentor
-­‐
Report
once
a
semester
at
a
BeHeard
forum
with
committee
updates,
issues,
and
decisions
III.
Grievances,
Appeals
&
Impeachment
If
an
officer
is
impeached
or
asked
to
step
down
they
will
lose
all
privileges
that
come
with
their
position.
Therefore
the
President
and
SAC
may
lose
the
student’s
room-­‐selection
privileges
ad
be
asked
to
move
to
another
room.
Officers
that
receive
stipends
will
not
receive
them
no
matter
how
much
of
their
term
they
have
served.
Appeals
Process
The
Judicial
Board
of
Appeals
will
be
made
up
of
5
students
appointed
by
the
president
who
are
approved
by
SAS.
These
students
must
have
minimal
involvement
with
any
groups
on
campus.
IV.
Terms
of
Office,
Succession
&
Resignation
Succession
16

17. For
SAS
President:
In
the
event
that
the
President
of
SAS
is
unable
to
continue
in
office
and
less
than
one
semester
remains
until
new
elections,
the
line
of
succession
will
be:
VP,
SAC,
Secretary,
and
JARC
with
two
of
these
positions
acting
as
Co-­‐
Presidents.
In
the
event
that
the
President
is
unable
to
continue
in
office
and
more
than
one
semester
remains,
a
new
election
will
be
held
to
elect
an
interim
president.
For
SAS
Officers
(excluding
Hall/Off-­‐Campus
Senators):
In
the
event
that
a
student
officer
is
unable
to
continue
in
office
regardless
of
the
length
of
time
remaining,
SAS
will
solicit
nominations
and
applications
from
the
student
body,
and
SAS
will
elect
an
individual
from
the
candidates
applying.
The
winning
candidate
must
be
elected
by
a
simple
majority
of
EB.
For
Hall
Senate:
In
the
event
that
a
Hall
Senator
is
unable
to
continue
in
office
and
less
than
one
semester
remains,
SAS
may
appoint
a
student
to
take
their
place.
In
the
event
that
the
Senator
is
unable
to
continue
in
office
and
more
than
one
semester
remains,
a
new
election
will
be
held
to
elect
an
interim
representative.
Resignation
Should
the
President
or
SAC
resign
from
office,
the
student
may
lose
the
student’s
room-­‐selection
privileges
and
be
asked
to
move
to
another
room.
Should
an
officer
that
gets
a
stipend
choose
to
resign,
the
amount
of
the
stipend
that
they
receive
will
be
contingent
on
how
much
of
the
term
they
have
served.
If
they
served
less
than
half
of
the
semester
they
will
not
receive
any
of
their
stipend.
If
they
serve
half
or
more
of
the
semester
they
shall
receive
half
of
their
stipend.
V.
Meetings
Meetings
for
Executive
Board
and
Programming
Board
will
follow
the
following
guidelines:
Modifications
to
set
time
or
location
must
be
posted
on
the
website
and
announced
at
the
meeting
prior
to
the
change.
SAS
EB
and
PB
will
have
joint
meetings
twice
a
semester.
These
can
be
separate
from
the
regular
meeting
for
that
week
or
take
the
place
of
it.
Attendance
a
proxy
and
two
absences
with
a
proxy
for
the
entirety
of
the
their
term.
Absent
officers
should
inform
the
Secretary
prior
to
the
meeting.
Continuous
tardiness
will
result
in
disciplinary
action.
Action
will
be
taken
by
the
VP
if
absences
have
not
met
these
specifications.
SAS
officers
who
cannot
attend
SAS
meetings
as
outlined
above
may
be
asked
to
resign
and
will
be
replaced.
If
the
person
refuses
to
resign,
the
situation
may
be
referred
to
the
Executive
Branch
to
determine
how
to
proceed.
A
quorum
consisting
of
50%
plus
one
of
the
elected
voting
members
is
necessary
for
an
official
meeting.
Absent
members
may
send
a
proxy
who
is
not
already
a
voting
member
of
SAS.
Proxies
will
count
as
part
of
the
quorum
and
act
on
behalf
of
the
absent
member.
SAS
members
are
allowed
to
have
two
unexcused
absences
without
17

18. All
meetings
are
open
to
all
members
of
the
Scripps
student
body.
Any
member
of
the
5C
community
who
is
not
a
Scripps
student
and
who
wishes
to
attend
a
meeting
must
be
approved
by
a
majority
vote
during
the
Call
to
Order
of
the
meeting.
Any
member
of
the
5C
community
who
is
not
a
SAS
officer
and
wishes
to
speak
at
a
meeting
must
contact
the
SAS
Secretary
at
least
48
hours
before
the
meeting
in
order
to
be
put
on
the
agenda.
Meeting
procedure
SAS
meeting
structure
is
based
upon
Robert’s
Rules
of
Order
(Parliamentary
Procedure).
Modifications
should
be
determined
by
the
President
and
VP.
Special
meetings
Special
meetings
may
be
called
by
the
President
or
a
group
of
seven
SAS
officers.
At
such
meetings
no
business
may
be
discussed
or
acted
upon
except
that
for
which
the
meeting
is
called.
Time,
location
and
topic
of
the
special
meeting
must
be
publicized
24
hours
prior
to
the
meeting
via
email
to
the
student
body
and
on
the
SAS
website.
BeHeard
Forums
BeHeard
Forums
are
organized
monthly.
They
serve
as
an
opportunity
for
SAS
to
report
back
to
students,
answer
questions,
invite
administrators
to
make
presentations
and
provide
a
chance
for
the
student
body
to
make
itself
heard
to
SAS.
BeHeard
forums
are
announced
at
least
a
week
in
advance
via
posters,
email
and/or
the
SAS
website.
The
secretary
will
summarize
BeHeard
Discussion
to
be
distributed
to
SAS
officers
and
the
student
body.
Minutes
The
minutes
shall
contain
the
names
of
the
members
present
and
absent,
as
well
as
the
proxies’ names,
a
brief
summary
of
the
discussion
of
all
motions,
when
a
decision
is
called
for,
and
a
record
of
affirmative/negative
votes
and
abstentions.
The
minutes
will
be
distributed
within
a
week
of
the
meeting
to
all
SAS
officers
to
be
approved
at
the
next
beginning
of
the
next
meeting
and
then
posted
on
the
SAS
website.
The
minutes
will
be
posted
on
the
SAS
website
within
24
hours
of
approval.
Highlights
of
the
minutes
are
to
be
sent
by
the
President
via
email
to
the
student
body.
Agenda
An
agenda
for
each
meeting
shall
be
provided
at
least
24
hours
in
advance
of
each
meeting.
SAS
members
wishing
to
have
an
item
included
on
the
agenda
must
contact
the
Secretary
at
least
48
hours
in
advance
of
the
meeting.
Attendance
A
quorum
consisting
of
50%
plus
one
of
the
voting
members
is
necessary
for
an
official
meeting.
Absent
members
may
send
a
proxy
who
is
not
already
a
voting
member
of
HC.
Proxies
will
count
as
part
of
the
quorum
and
act
on
behalf
of
the
absent
member.
18

19. Those
absent
without
a
proxy
may
be
asked
to
meet
with
the
hall
president.
Proxies
must
be
a
resident
of
that
hall.
Each
HC
member
is
permitted
to
have
one
unexcused
absence
without
a
proxy
and
three
absences
with
a
proxy
for
the
entirety
of
the
student’s
term.
The
Hall
President
may
take
action
if
absences
have
not
met
these
specifications.
Unless
the
individual
can
prove
extenuating
or
special
circumstances,
the
member
may
be
asked
to
resign
and
the
student’s
position
will
be
filled.
HC
meetings
are
open
to
all
members
of
the
Residence
Hall.
If
a
student
who
is
not
a
member
of
HC
wishes
to
speak
at
a
meeting,
the
student
must
request
to
speak
to
the
HC
Secretary
no
less
than
24
hours
before
the
designated
meeting.
VI.
Student
Referendum
Policy
A
decision
on
such
matters
will
be
determined
by
a
vote
of
the
student
body.
If
the
voting
of
a
proposal
does
not
fall
concurrently
with
an
election,
then
a
special
voting
procedure
organized
by
the
elections
committee
will
occur
with
the
advance
notice
of
one
week.
A
decision
on
such
a
matter
will
be
determined
by
a
majority
vote
with
at
least
1/3
of
the
student
body
participating.
The
election
results
will
be
announced
via
email
within
24
hours
after
the
end
of
the
election.
VII.
Funding
Requests
Guidelines
5C
Clubs
and
Organizations
(CLORGs)
Any
5C
CLORG
that
wishes
to
lay
claim
to
funds
from
more
than
one
of
the
5C’s
should
participate
in
the
5C
budget
hearings
as
organized
by
the
Associated
Students
of
Pomona
College
(ASPC).
Applications
are
available
at
the
end
of
March
and
mandatory
5C
presentations
will
be
heard
at
an
all
day
funding
conference
in
April.
CLORGs
applying
for
this
type
of
funding
will
be
considered
for
an
allotment
to
serve
them
throughout
the
next
academic
year.
100%
of
the
allocations
will
be
given
to
ASPC
in
the
fall
of
the
following
academic
year.
At
least
two
current
SAS
members
must
be
at
the
5C
budget
hearings
at
all
times,
one
of
which
should
be
from
the
following:
Treasurers,
CLORGs
chair,
or
President.
There
should
also
be
at
least
one
former
treasurer
and
one
former
EB
member.
Scripps
CLORGS
It
is
strongly
suggested
that
turnover
of
CLORGs
leadership
occur
in
the
spring
prior
to
budget
hearings.
No
Scripps
CLORG
may
apply
for
funding
from
both
the
5C
budget
hearings
and
the
Scripps
budget
hearings.
Any
Scripps
CLORG
that
may
lay
claim
to
funds
should
participate
in
the
Scripps
budget
hearings
as
organized
by
the
CLORGs
Chair.
Applications
will
be
available
during
April
and
mandatory
presentations
will
be
heard
at
a
funding
conference
at
the
end
of
April.
CLORGs
applying
for
this
type
of
funding
will
be
considered
for
an
allotment
to
serve
them
throughout
the
next
academic
year.
100%
of
the
funds
will
be
available
on
a
reimbursement
and
debit
card
system.
SAS
members
required
to
be
present
for
the
entire
budget
hearings:
Treasurers,
CLORGs
Chair.
At
least
one
of
the
following
must
also
be
present:
former
Treasurers,
Former
CLORGs
chair.
The
attendance
of
the
SAS
President
is
also
recommended.
19

20.
VIII.
Committees
Chair
responsibilities
The
Chairs
are
expected
to
form
committees
and
convene
committee
meetings
as
necessary.
Committee
Descriptions
The
formation
of
all
committees
not
outlined
below
are
at
the
discretion
of
SAS
officers.
Executive
Board
Function:
Meets
weekly
to
discuss
pertinent
information
Composition:
Chaired
by
the
President
who
is
a
non-­‐voting
member.
Voting
members
are
the
Vice-­‐President,
the
SAC,
the
JARC,
the
CLORGs
Chair,
the
Secretary,
the
Co-­‐Treasurers’,
Student
Union
Chair,
Multicultural
Relations
Chair,
Sustainability
Chair
and
the
Media
Relations
chair
Programming
Board
Function:
Organize
and
execute
SAS
sponsored
events
Composition:
Chaired
by
the
SAC
who
is
a
non-­‐voting
member.
Voting
members
are
the
Co-­‐Treasurers,
Media
Relations
Chair,
Dorm
Activities
Chair,
Campus
Activities
Chair,
5C
events
Chair,
Faculty
Staff
Relations
Chair
and
all
five-­‐class
presidents.
Budget
Committee:
Function:
Designation
of
CLORG
Budgets
Composition:
Chaired
by
CLORGs
Chair
who
is
a
non-­‐voting
member
except
to
break
a
tie.
Other
members
include
both
Co-­‐Treasurers
and
four
Hall
Senate
members.
Elections
Committee:
Function:
Oversee
the
election
process
Composition:
Chaired
by
the
VP.
Members
are
at
the
discretion
of
the
Chair
but
must
include
the
Secretary.
BOT
Representative
Selection
Committee:
Function:
To
meet
in
the
Spring
semester
to
select
the
next
year’s
BOT
representatives.
Composition:
Chaired
by
the
Secretary.
Members
are
at
the
discretion
of
the
Chair
but
must
include
both
SAS
officers
and
members
of
the
student
body.
Funding
Advisory
Committee
(FAC):
Function:
To
meet
weekly
and
review
FAC
requests,
to
discuss
issues
related
to
funding
and
to
make
recommendations
on
funding
requests
in
accordance
with
the
FAC
Funding
Guidelines.
20

21. Composition:
Both
SAS
Treasurers
(as
FAC
co-­‐chairs),
CLORGs
Chair,
One
member
from
Student
Investment
Fund,
One
Motley
representative
(preferably
the
co-­‐
assistant
head
financial
manager),
and
one
representative
from
the
student
body:
This
member
will
be
chosen
at
the
beginning
of
the
Fall
semester
by
the
CLORGs
Chair
and
the
Treasurers
who
will
advertise
the
position
to
the
student
body,
take
applications
and
make
the
decision.
FAC
Funding
Guidelines:
I.
Seniors
can
apply
for
up
to
$100
for
thesis.
Seniors
with
multiple
theses
will
still
only
be
able
to
get
$100
in
funding.
II.
Individual
projects
will
be
given
only
up
to
$100
III.
The
FAC
will
seek
to
fund
only
events
and
projects
that
in
some
way
benefit
the
Scripps
community
IV.
Transportation
can
only
be
funded
retroactively.
Requests
for
transportation
funding
will
not
be
approved
if
the
events
have
not
already
taken
place.
V.
Funding
cannot
be
provided
for
events
that
charge
student
participation
and
thus
cause
them
to
pay
twice,
once
for
the
event
and
once
with
their
student
fees
VI.
Funding
cannot
be
provided
to
events
that
will
channel
our
funds
into
another
student’s
non-­‐profit
organization
or
a
charity.
VII.
Requests
for
any
amount
over
$1000
must
be
approved
by
SAS
EB
IX.
Self-­‐Spending
Stipends
are
not
included
in
the
2.5%
of
SAS’s
budget
that
may
be
spent
on
SAS
officers.
Stipends
Any
stipends
for
SAS
officers
can
be
changed
through
a
2/3
vote
by
all
the
voting
SAS
members.
In
order
to
change
a
stipend
SAS
must
notify
the
student
body
by
email
at
least
one
week
prior
to
voting.
This
email
must
outline
how
and
why
the
stipend
will
be
changed.
Any
changes
to
the
stipends
become
effective
as
of
the
next
SAS
administration.
X.
Amendments
Amendments
or
modifications
of
these
bylaws
may
be
proposed
at
any
time.
Amendments
must
be
adopted
by
a
2/3
vote
of
all
SAS
officers.
Any
of
these
bylaws
may
be
suspended
by
a
2/3
vote
all
voting
SAS
Officers.
SAS
approved
amendments
or
modifications
to
the
bylaws
shall
be
announced
to
the
student
body
via
email
and
on
the
SAS
website
within
a
week
of
their
passage.
Proposed
changes
to
the
constitution
will
be
voted
on
during
the
next
election.
21