Full presentation form FETC Concurrent session CS4018 - this version includes screenshots of the apps mentioned.

1. Using the iPad to Create a
Paperless School Environment
FETC 2014 - Session CS 4018
Chris Casal
P. S. 10 Brooklyn - NYCDOE
ccasal@ps10.org
Twitter: @mr_casal
Presentation Materials
http://goo.gl/VR3FHO

2. P. S. 10
New York City Department of Education public school
Park Slope vicinity, Brooklyn
~950 students
Kindergarten- 5th grade
38 classroom teachers, 8 clusters, 6 related service
providers, 2 coaches, 3 administrators fully connected
via iPads, laptops, desktops, Google Apps &
Dropbox...

3. Think before you print…
Communicate
Collaborate
Document

4. Forget the iPad for a minute
Any device, any form factor
You created the printed page in digital form
first, just keep it that way

5. Communicate
Don’t use the PA system...
... get to everyone without
disturbing anyone...
http://graffitiwatcher.deviantart.com/art/Silent-Bob-and-Jay-174850056

6. The old standby
Email & distribution lists
How very 90’s of us
Lists for every constituency
It may be “antiquated” but it still works

7. New media broadcast
School, teacher, administrator blogs & sites
ps10.org/about/staff-directory
Twitter
disseminate quickly & succinctly
staff, students, parents can follow
over 30 staff members on Twitter
Skype, Google Hangouts/Voice, Remind101, etc

8. Collaborate
My mailbox is a scourge...
... my head (and heart) is in the clouds...
http://miladph.deviantart.com/art/Nice-cloud-154480936

9. Don’t fear the cloud
You’ve been using it for decades, you
just haven’t realized it

10. http://hanashira.deviantart.com/art/Cloud-28-172524040

11. Dropbox
Online storage
Automatic syncing across devices & operating systems
2 GB of storage free
many ways to get additional storage, including
referrals
my referral link: http://db.tt/o2H8xmo
App - $Free

12. Benefits
Access files anywhere
no more flash/thumb drives
no more bulky folders/binders of paperwork
Multiple app integration
GoodReader, PlainText, DropItTo.me
Share files and folders for easy collaboration
Work on local drive and Dropbox syncs automatically,
no uploading needed - work offline & sync later

13. Benefits
Platform
agnostic

14. Bump your storage

15. How I got more than 2 GB

16. Dropbox.com
interface identical folders
accessible on
iPad & local HD

17. Share folders with
any users

18. Native file formats
Dropbox folder on
local HD identical to
Dropbox.com &
iPad

19. Selet a file to view it
Native file formats
Alphabetical file
structure - both files
and folders

20. Folder view
Alphabetical file
structure - within
folders too
Native file formats

21. Easily share files
from iPad

22. Share via email
Generates a link
instead of emailig a
bulky attachment

23. Send files to other
apps

24. Uplaod files from
iPad to Dropbox
Can set automatic
uploads of Photos

25. Dropbox can be set to
automatically upload iPad/iPhone
pics to a “Camera Uploads”
folder or you can select manually
Auto uplaods to
“Camera Uploads”
folder

26. DROPitTOme
www.dropitto.me
Free online site for submitting files to Dropbox
Set up custom URL for Dropbox submission
Students can upload files
Not an iPad app but a great way to extend the
collaborative capabilities of Dropbox
Web based - $Free

27. DROPitTOme
Set up a custom address, in this case
www.dropitto.me/mrcasal
!
!
!
!
!
Password protect uploads if you like...

28. DROPitTOme
Easy, standard upload interface
!
!
!
!
!
!
Search your hard drive for any file and upload...

29. Inside main Dropbox
directory is a
“Dropitto.me” folder

30. Collaborative
Store lessons
share with colleagues, substitutes, administration
Always have access to documents - start at home,
finish at school...
home, school, iPad - all synced
Have students turn in work from any computer via
DropItTo.me
Share paperless memos with staff

31. Why Dropbox for me?
Love Google but have multiple Google accounts
Drive syncs to only one on the desktop
Dropbox allows me to access files regardless of which Google account I’m in
Keeps files native, doesn’t convert to Google Docs
Longtime Dropbox user
3rd school year
Drive released 4/24/12.
Share & collaborate with Dropbox users, regardless of their Google use &
comfort
Opportunities for free storage upgrades

32. Options, we love options*
Dropbox
Google Drive
Box
Cubby
iCloud - if you’re 100% Apple it might be the way to go
SkyDrive/OneDrive (Microsoft’s cloud)
WebDAV - school hosted/controlled server
FTP - like the 70s it’s retro but works
*disclaimer - this slide intentionally crowded to prove a point… there are a lot of options in the cloud

33. Be flexible
The notion of
“one tool to rule them all”
is a fallacy
!
Huge DropBox fans but Google Drive is improving rapidly
We are transitioning to Drive
iOS 7 “Open In” flexibility the best tech development of
recent memory

34. Document
You teach & observe
in real-time, why
shouldn’t your notes,
reflections, and
feedback be just as
timely?

35. Replace the pulp
Paperless observations, anecdotals,
plans & grades
Instant
save yourself time
Paperless
save yourself time & money
Collaborative
save yourself time, money & confusion

36. Apps
GoodReader
desktop to iPad & back with ease
GoogleDocs
instant solution from any connected device
AudioNote, Notability, SoundNote, Teacher Notes
note taking apps easily adaptable to observations
CCL4s - Common Core Look Fors
app designed for observations with Common Core
Evernote family
Evernote, Penultimate, Skitch

37. GoodReader
View almost any file format
Search the web within the app and download files
directly
Annotate PDF files with typewriter, shapes, and
freehand tools
great for “paperless” observations, form signing,
running records, etc.
App - $4.99

38. Benefits
The instant, paperless, observation documentation
use pre-existing documents
easily import district/city/state/federal forms
observations as close to paper as possible
All “paperwork” digitized & always at your fingertips
Not reliant on connectivity
import forms & work without network connection

39. Convert .docx file to
PDF
Save it in
Dropbox
File Save As
Create or use a pre-existing
word processing docuemnt to
create iPad ready PDF

40. Built in
web
browser
Select a file to view it
Available
servers
Alphabetical file
structure - both files
and folders
Similar user interface (folder/
file nav & structure) to most
OS’ and apps such as
Dropbox

41. May options available - not
limited to Google or DropBox
Available
servers

42. Connect to Dropbox or
Google Drive to download any
PDF form
Available
servers

43. Select your
PDF…
...and Download (Sync is a great
feature not available with Google
Drive)

44. Select your
locaiton
within
GoodReader
...and
Download

45. You can
create new
local folders
on the fly

46. Various annotation
options
An example of a
Teacher’s College
Running Record form
Various view options

47. Text tool
Freehand
drawing/writing
Annotation options
such as typing,
highlightening,
underlining and
shapes...

48. Replace the original of
save a copy
Before annotating
GoodReader will
prompt options - save
an annotated copy or
replace the original

49. Typing tool
Text box can contain as
much, or as little, as
needed. Also, author
names can be set to
track multiple user edits

50. Freehand tool &
toolbar - change
color and line
thickness

51. Text editing toolbar

52. Edited observation
form

53. Direct export options
Flatten all edits to
contain them within the
PDF....
.... email or print from
the app (compatible
printer required)

54. Newly annotated
observation form
Back within the main
folder view of the
GoodReader app

55. Move files
Manage
GoodReader
files just as you
would on your
PC
Create
folders
Rename
files

56. Easly give each
finished form a
unique name

57. Upload your finished files
back to the cloud the same
way you downloaded them to
the iPad
Upload

58. Google Drive
Free
Create, share & collaborate on documents
great for instant observations, easy sharing among
administrative staff, collaborative nature of Google
Free via iPad app “Google Drive” as well as mobile
browsers (Safari, iChromy, Ginbox, etc)

59. Benefits
Free
The instant, paperless, observation documentation
use pre-existing documents
integrated with Google Apps for Edu
observations easily sharable
All “paperwork” digitized & always at your fingertips

60. Log in tor your Google Apps
account from iPad’s Drive app

61. Inside a folder view

62. The downside...?
... wait... what...Google has a
“downside”...?

63. iOS app only supports
Documents &
Spreadsheets
Forms are a key part of Google Drive
but at this time they are not
available via the iPad app
(Presentations are “View” only)

64. Manage files...
Share from
within the
app
Downside?
Can’t duplicate files from
within the iOS app

65. Not a big deal...
... Drive on the iPad far more robust than pre-Drive
(6/28/12 - Spreadsheet editing arrived 11/28/12)
If you’re a Google Apps user, get familiar with the Drive
app, it will change your life...
... or at least make it easier to bring GApps with you

66. Other apps of note
AudioNote - Lite= free - full version $4.99
CCL4s (Common Core Look Fors) - $2.99
Notability - $1.99
SoundNote - $4.99
Teacher Notes - Lite=free - full version $4.99
Evernote - free with paid storage upgrades
Penultimate - free

67. AudioNote
Free for Lite
$4.99 for full version
includes wifi & email sharing
Record audio while typing notes

68. Lite Version - very basic
but handy for recording
ambient audio while
taking observation notes

69. CCL4s
Common Core Look Fors
Math & Technology
$2.99
Aligned to Common Core Standards
Include photos & video with observation
Email observations directly from app

71. Notes
Standards
Photos

72. Notability
Note taking & media recording
Type, handwrite, record audio, insert pictures
Annotate PDFs
$1.99
Dropbox, Google Drive & WebDav integration

73. Audio
Tools Freehand,
type,
highlight
Media

74. Media

75. Export

76. SoundNote
Note taking & audio recording
type or handwrite
audio time-syncs to typing/writing
click on a word and audio jumps to the point in
recording you made the note
$4.99
Dropbox integration
Notes can be emailed with audio

77. Simple interface
!
Biggest Selling point is
text & handwriting
time-synced to audio
Audio jumped to
location of
recoding when the
word “was” was
written
Tools Freehand,
type

78. Teacher Notes
Designed with teachers in mind
set up with “classes” & “students”
easily adaptable to “teachers” & “observations”
set up with Domains & Content Area categories
Note taking & audio recording
type or handwrite
add pictures & video
Free for limited number of classes & students.
Unlimited - $4.99

79. Simple interface
!
Biggest Selling point
multiple inputs - audio,
video, pictures, typing
Pictures
Video
Audio

80. Designed as a teacher
tool for use with
classes & students but
could easily be thought
os as use with
teachers &
observations

81. Evernote
Great platform
notes, photos, tags, syncs across devices
multiple associated apps
My issues with it:
no freehand in Evernote
Penultimate allows freehand but can’t add tags or edit
from Evernote
Great platform note taking, documenting, etc. In my opinion
it stumbles when working with freehand & PDFs

82. Pictures
Penultimate
!
Evernote app
Handwriting only
Designed for
portrait only use

83. Easily
share
Penultimate
!
Evernote app
Handwriting only
Designed for
portrait only use

84. Paperless

85. But what if things delete?
What if you spill coffee on your grade
book?
!
You can drop your iPad in the river and still access your
data. Can you do the same with your traditional
notebook?
(an actual conversation I had with @mskertesz)

86. Paperless
Don’t fear it, embrace it
Use the cloud to tie together your existing digital
tools
Adjust your thinking
send the file to the iPad, not the printer
The printer is quaint and quaint isn’t
cutting it in 2014...

87. And in the end
The printer is a paperweight...
... the iPad is your public address system...
... and your printer...
... and your notebook...
... and your camera...
... and your audio recorder...
The iPad is your paperless notebook & the cloud
is your file cabinet. Connect face to face while
staying digitally connected…

88. Contact
Christopher M. Casal
Email: ccasal@ps10.org
Twitter: @mr_casal
Diigo: mrcasal
ps10ipads.wikispaces.com
Survey & Presentation Materials
http://goo.gl/VR3FHO