Small museums often struggle with the cost burden of technology and its many upgrades. Google offers a variety of products that make collaboration, productivity, sustainability, and cost savings a breeze. This session provided a brief overview of some of the products most relevant to museum work, as well as short demonstrations.

1. Tools for the Small Museum

2. Erin E. Anderson
● Principal, Museology Exhibits & Programs
○ Exhibit planning and design
○ Fabrication & installation
○ Educational programming
○ Collections management
○ Grant writing
○ Research
● 2012 James A. Clark Digital Outreach
Fellow, Smithsonian National Museum of
American History
● 2012 Smithsonian EdLab Education
Innovator

3. What is Google Apps?
● Apps = applications
● "Cloud-based productivity suite"
○ No physical server to store on-site
○ Similar tools to Microsoft Office, Open Office, or
Apple iWork
● Allows you to work from anywhere, on any
device
● Multiple people can work on the same
project at the same time in different locations
● Most commonly used apps are Gmail,
Calendar, and Drive

4. Google Apps for Nonprofits
http://www.google.com/nonprofits/

5. Google Apps for Nonprofits
Eligibility requirements:
● Hold current 501(c)3 status
● Acknowledge and agree to the requirements regarding
nondiscrimination and donation receipt and use

6. Setting Up a Google
Account
● Access a variety of products:
○ Gmail
○ YouTube
○ Google+
○ Picasa
○ Google Play
○ Calendar
○ Docs
○ Blogger
○ Google Sites
○ Analytics
○ Voice

7. Guidestar and Website
Update your Guidestar profile and website.

8. Apply for Google Apps for Nonprofits

9. Apply for Google Apps for Nonprofits

10. Apply for Google Apps for Nonprofits

11. Enroll in Google Apps for Nonprofits

12. Google Apps Products

13. Gmail Login
http://mail.google.com

14. Gmail Inbox

15. Gmail Settings

16. Gmail Settings

17. Gmail Settings

18. Gmail Settings

19. Gmail Settings

20. What is Google Docs?
● Free web-based office suite and
data storage service
● Enables collaboration
● Popular for its accessibility
● Colorful presence markers
● Edit simultaneously from different
locations
● Document translation
● Revision history and ability to revert to earlier versions
● Built-in chat feature
● Upload and convert a Word document
● Download as Word, OpenOffice, RTF, PDF, HTML, or zip

21. http://docs.google.com
Google Docs Login

22. Create a New Doc

23. Google Docs
http://bit.ly/Qe24Os

24. What is Google Sheets?
● Online spreadsheet app
● Similar functionality as Microsoft Excel
● Simultaneously work with other people
● Import and convert Excel files
● Export Excel, .csv, and .txt formatted files
● Create charts
● Embed spreadsheets and charts on your
blog or website
● Auto-save every few seconds
● Create spreadsheets from templates

25. Google Sheets
http://bit.ly/PSIQNR

26. Google Forms

27. Google Forms

28. Google Presentations
http://bit.ly/PdqGJA

29. What is Calendar?
● Free, web-based time management app
● Features
○ Share your calendar
○ Get your calendar on the go
○ Schedule reminders
○ Send invitations and track RSVPs
○ Syncs with desktop applications
○ Offline access

30. Calendar Settings

31. Calendar Settings

32. Calendar Settings

33. Calendar Settings

34. What is Google Sites?
● Free website-building tool
● Features are similar to other Google products
● Fully customizable templates or create your
own from scratch
● No need to learn HTML coding
● Automatically adjusts for viewing on mobile
phones or tablet computers
● Permission settings allow for different levels
of access
● Upload documents, videos, photos, charts,
calendars, etc. easily

35. Google Sites
https://sites.google.com/site/museummemory/

36. Google Analytics

37. Google Analytics

38. Google Voice

39. Google Voice

40. Google Apps is NOT Microsoft Office
● Microsoft Office
○ Publisher
○ Outlook
○ PowerPoint
○ Some compatability issues with Office products
● Server/Internet downtime
● Lack of control
● Storage limits
● Latency
● Privacy risks associated with cloud-based
storage

41. Questions?

42. Contact
Erin E. Anderson
Principal, Museology Exhibits & Programs
Email: erin@museology-mn.com
Website: www.museology-mn.com
Facebook: www.facebook.com/museology
Twitter: www.twitter.com/museology
Blog: museology-mn.tumblr.com
Pinterest: pinterest.com/museology