SPCA2013 - Provide fast access to SharePoint content to users everywhere

SharePoint as a Collaboration platform for a
Global Workforce
SharePoint
Connec.ons,
Amsterdam

19th
November
2013

Confidential and Proprietary © Metalogix

1

Your Presenter
Ma>
Davis,
Senior
Architect
-‐
Metalogix

mdavis@metalogix.com
|
@davismaSj
|
@metalogix

•  10+
years’
SharePoint
experience

•  Led
deployments
of
SharePoint
Portal
Server
2003
and
MOSS
2007
in
the

corporate
domain

•  Technical
Consultancy
roles
for
MicrosoC
Gold
ISV
partners
including

Corasworks,
Syntergy
and
Metalogix

•  Specialist
in
ReplicaLon,
Storage
OpLmizaLon/Strategy
and
MigraLon
for

SharePoint
soluLons
on
all
plaOorms


2
of
2

2

Agenda
Centralized
SharePoint

SharePoint
Availability

SharePoint
Global
Architectures

SharePoint
Content
SynchronizaLon


3

Before SharePoint
Documents
are
managed
through
email
and
file
shares.

Challenges
with
collaboraLon
and
knowledge
sharing.

Lack
of
control
over
security,
privacy,
and
compliance.

Content
is
difficult
to
find
and
share.

How
do
I
share
informaLon
with
clients
and
partners?


4

Centralized SharePoint

Local
users
are
happy.
CollaboraLon
increases.

What
about
distant
or
remote
users?


5

Centralized Global Architecture

Source:
Global
Architectures
for
SharePont
Server
2013,
MicrosoC


6

Challenges for Distributed User Base
Keeping
distant
users
engaged
and
acLve.

Making
content
available
during
disrupLons.

Sharing
informaLon
with
partners
and
clients.

Providing
fast
conLnuous
access
to
content
to
all
users.

Will
your
network
support
global
access?


7

Microsoft Recommends
Redesigning
pages
for
faster
downloads.

Using
WAN
accelerators.

OpLmizing
the
network.

...
costly
soluLons
that
mask
the
real
problem.


8

Centralized Content
Centralizing
your
content
increases
your
risk
for

unavailable
SharePoint
caused
by
a
disrupLon.


9

Disasters are not the only Disruptions
What
were
the
causes
of
your
most
signiﬁcant
disaster
declaraLons
or
major
business
disrupLons?

44%

24%

15%

14%

13%

13%

11%

6%

5%

Source:
Forrester/Disaster
Recovery
Journal
November
2010
Global
Disaster
Recovery
Preparedness
Online
Survey


10

4%

2%

1%

1%

Back to Where you Started….
Documents
are
managed
through
email
and
file
shares.

Challenges
with
collaboraLon
and
knowledge
sharing.

Lack
of
control
over
security,
privacy,
and
compliance.

Content
is
difficult
to
find
and
share.

How
do
I
share
informaLon
with
clients
and
partners?


11

SharePoint Availability
“Enterprises
today
must
be

always
on
and
always

available
to
an
extended

network
of
customer,

employees,
and
partners…

organizaLons
must
evolve

beyond
reacLve
business

conLnuity
and
IT

disaster
recovery”

Rachel
A.
Dines

SENIOR
ANALYST

SERVING
INFRASTRUCTURE
&

OPERATIONS
PROFESSIONALS


12

Operational Consequences

Conﬁdence?

ReputaLon?

CompeLLon?

If
SharePoint
is
mission
criLcal,
then
what

happens
to
your
business
when
it’s
not

available?


13

Disconnected Farms
Microsoft: “Deploying more than one farm greatly increases
complexity.”

Siloed
content.

This
is
the
problem
we’re
trying
to
solve,
not
a
soluLon.

Replicate
user
proﬁle
and
My
Site
content.

Incomplete
soluLon,
since
this
is
not
mission
criLcal.

Distribute
search
indexes.

Gets
faster
search
results,
but
doesn’t
help
with

accessing
the
content.


14

Non-SharePoint Based Solutions
SQL
Server
Mirroring.

Performance
LimitaLons.
One
mirror
per
database.

SQL
Server
Log
Shipping.

Complex
in
Bi-‐DirecLonal
environment.

SQL
Server
ReplicaLon.

Synchronous
mode
has
latency
limits.

SAN
ReplicaLon.

Synchronous
mode
has
latency
limits.


15

Need For Global Architecture


16

A Better Way
“Server replication far outshines hardware acceleration
when it comes to transferring SharePoint data across the
pond. Hardware acceleration is only as fast as the
bandwidth allowed by foreign company governances.
Replication, on the other hand, virtually guarantees
instant access to SharePoint data. Since data is stored
locally, the replicated environment is beyond the choke
point of foreign company policy.”
David Pileggi Jr., Consultant
Insight Technology Solutions

17

Introducing Metalogix Replicator
#

1

SharePoint Synchronization

•  Global
Office
LocaLons

•  Offshore/Offline
access

•  Intranet/Extranet
Sync

•  High
Availability/DR

ü  Immediate,
live,
bidirec.onal
replica.on
for
all

SharePoint
types

ü  Synchronize
across
large,
dispersed,
mul.-‐farm

SharePoint
deployments

ü  ReplicaLon
across
mul.ple
SharePoint
versions

(2007,
2010,
and
2013)

ü  Install
and
use
within
SharePoint.


18

Replicated SharePoint
You
have
2
SharePoint
farms
that

have
been
synchronized.

Your
end
users
access

SharePoint
on
the
farms
closest

to
them
for
a
smoother

SharePoint
experience.


19


Nothing
is
constant
and
outages
do

occur,
whether
planned
or

unplanned.


20

In
order
to
ensure
the
conLnuity
of

operaLons,
you
can
simply
redirect

your
end
users
to
your
other
farm.

The
content
has
been

synchronized,
so
they
will
have

conLnuous
access
to
all
the

documents
they
need.


21

“Ini%ally,
our
speciﬁc
requirements

exceeded
SharePoint’s
capabili%es
alone.

With

Metalogix
Replicator
for
SharePoint

added
into
the
mix,
we
addressed

deployment
issues
and
concerns
regarding

metadata
and
versioning.”

Brenda
Kepner,
Intranet
Manager,

Norwegian
Cruise
Line

OVERVIEW

CHALLENGES

RESULTS

Norwegian
Cruise
Line
is
the

innovator
in
cruise
travel
with
a
45-‐
year
history
of
breaking
the

boundaries
of
tradiLonal
cruising

Today,
Norwegian
invites

consumers
to
“Cruise
Like
a

Norwegian”
on
one
of
its
11

Freestyle
Cruising
ships,

providing
guests
the
opportunity
to

enjoy
a
relaxed
cruise
vacaLon
on

some
of
the
newest
and
most

contemporary
ships
at
sea

SharePoint
content
from
HQ
to
ships

goes
over
satellite
networks
and

requires
high
level
of
bandwidth

BeSer
able
to
address

deployment
issues
and
concerns

around
metadeta
and
versioning

Satellite
bandwidth
is

unreliable
and
at
a
premium

since
it
competes
with
on
board

internet
cafes
and
phones

Stay
in
compliance
with
the

Interna.onal
Safety

Management
(ISM)
code

Metalogix
Replicator
ensured

reliable
connec.vity
even

during
network
latency

Uses
minimal
bandwidth

since
only
replicates
changes,

not
en.re
documents


22

OVERVIEW

CHALLENGES

RESULTS

Located
at
Shaw
Air
Force
Base,

South
Carolina,
U.S.
Air
Forces

Central
(USAFCENT)
serves
as
the

air
component
for
a
27-‐naLon
area

within
the
U.S.
Central
Command

(USCENTCOM)
area
of

responsibility.

Their
Areas
of
Responsibility
include

the
Middle
East
and
Central
Asia

and
support
the
efforts
of
our

deployed
forces
in
Iraq
and

Afghanistan.

99%
of
Air
Force
staff
have
short
tours
and

high
turnaround

Disjointed
flow
of
informaLon

Replicator
created
a
near
fail
safe

system
to
ensure
con.nuity
of

opera.ons
(COOP)

Needed
both
a
failover
system
and
a

way
to
give
everyone
access
to
each

other’s
files

Reconcile
intranet,
internet
extranet
and

email

Connect
main
base
with
26
other

bases
across
mul.ple
countries
and

via
satellite
feeds

Single
source
of
truth

Redundant
farms
give
IT
mangers

assurance
during
outages

Dashboard
provided
increased
visibility
into

environment

Increased
produc.vity

“Replica%on
is
the
key
to
this
system.
It
allows
you
to
pick
up
and
operate
from
virtually

anywhere
in
the
world.”

Bill
Strickland,
Technical
Director,
AFCENT
Network
Opera%ons
and
Security
Center
(NOSC)


23

Demonstration


24

Replication Helps You…
Federate
Dispersed
Farms

Connect
exisLng
disparate
farms

Enable
inter-‐organizaLon
collaboraLon
without

trust
established

Consolidate
Farms
to
Hub

Replicate/move
live
environments
to
hub
with
no

end
user
disrupLon

Redirect
users
to
new
farm
&
turn-‐oﬀ
standalone

farm

Adapt
to
Network
CondiLons

Intelligently
uses
best
path
for
replicaLon

Enables
complex
architectures


25

Replication Helps You…
Link
Wide
Area
SharePoint

Distributed
farms
in
same
company

SelecLve
replicaLon
of
enterprise
/
regional
/
local

content

Ensure
COOP
&
High
Availability

Replicate
to
central
COOP
site

Keep
both
ends
live
for
100%
upLme

Share
with
Extranet
and
Partners

Replicate
to
external
server

Metadata
or
rules
based

Secure
sharing


26

What can you Synchronize?

Original

Content

Web
Parts


Structure,

Collec.ons

Security

Permissions

Workﬂows

Look
and
Feel

Social
Data

Video
&
Data
Sets

27

Management Dashboards


28

Benefits of Content Synchronization
Improved
SharePoint
Performance
with
More
Reliability
&
Less
Risk

1.  Eliminates
the
risks
associated
with
out
of
sync
SharePoint
content

2.  Provides
a
safety
net
for
your
SharePoint
content
in
the
event
of
a
outage
or

disaster

3.  Stay
in
compliance
with
industry
or
government
regulaLons

Improved
User
ProducLvity
and
SaLsfacLon
in
Remote
LocaLons

1.  Branch
offices
and
remote
locaLons
have
fast
access
to
key
content

2.  Control
when,
where,
and
how
to
sync
key
enterprise
content

3.  All
users
can
take
advantage
of
SharePoint
collaboraLon
features

OpLmized
SharePoint
Investment
by
Extending
the
PlaOorm

1.  Extends
SharePoint
confidently
to
partners
and
customers

2.  Reduces
cost
per
employee
to
find
relevant
content

3.  DramaLcally
reduces
costs
associated
with
network
infrastructure
overhead

and
usage

4.  Improve
SharePoint
performance,
adopLon,
and
usage
enterprise-‐wide


29

SeaBird Exploration
“Our SharePoint has been very effective
and Replicator is a large part of that,” said
Stig Mathiassen VP of Information
Services, SeaBird Exploration Norway

OVERVIEW
SeaBird Exploration is a global
provider of marine 2D/3D/4D seismic
data, and associated products and
services to the oil and gas industry
SeaBird specializes in high quality
operations within the high end of the
source vessel and 2D market, as well
as in the shallow water 2D/3D/4D
market
Main success criteria for the company
are an unrelenting focus on Health,
Safety, Security, Environment and
Quality (HSSEQ), combined with
efficient collection of high quality
seismic data

CHALLENGES

RESULTS

Seabird needed to develop a
complete electronic reporting
system for QHSE-MS compliance

To date, the most measurable
benefit has been a reduction in
bandwidth

for their seismic exploration ships using
SharePoint
Needed local InfoPath forms to be entered
locally without a connection to
headquarters
Needed to store and manage local data
without any ties to headquarters
Out of date documentation onboard the
ships cost Seabird $50,000/day as the
ships would have to waste time in port
while waiting for paper documents
30

Significant savings on
satellite bandwidth costs,
and servers are now up to
date with the latest versions
of documents, in minutes,
not hours or days

Replication continues even
through weather related service
outages

“The
ability
of
Replicator
to
allow
administrators
to
select
which
sites,
lists,
and
document
libraries
to

synchronize
or
replicate
was
a
primary
factor
in
our
decision.”

Greg
Jack,
Informa%on
Services
Team
Leader,
Antarc%ca
New
Zealand

OVERVIEW

CHALLENGES

RESULTS

AntarcLca
New
Zealand
is

responsible
for
developing,

managing
and
execuLng
New

Zealand
Government
acLviLes
in

AntarcLca
and
Southern
Ocean

ScienLfic
research,
conserving
the

area,
and
raising
public
awareness

of
the
conLnent

Ensure
con.nuity
of

communica.on
between
their

offices

100%
confidence
that
only

the
documents
they
want

shared
go
to
branch

offices


Establish
reliable
secure
link
between

New
Zealand
and
AntarcLca

Develop
way
to
share

informa.on
through
firewalls

over
a
low
bandwidth,
high

latency
satellite
connec.on

31

OpLmized
flow
of
key

operaLons
using
workflows

and
data
compression

Key
informa.on
is

securely
distributed,
up
to

date
and
opera.ons
can

con.nue

Further Information
ENQUIRE

VISIT

READ

info@metalogix.com

hSp://www.metalogix.com

hSp://metalogix.com/Resources/Featured-‐Case-‐Studies.aspx

Request
a
free
trial
-‐
hSp://metalogix.com/Downloads.aspx

TRY

FOLLOW

@metalogix
|
@davismaSj


32

SharePoint as a Collaboration platform for a
Global Workforce
Thank-‐you
for
your
.me…


33

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