The Newest Trends in Document and Data Capture on Microsoft Platform

1. The Newest Trends in
Document and Data
Capture
on Microsoft Platform.
Rastislav Hlavac, CSO

2. Let’s start with numbers
Working with us moves you forward
2

3. …years on the market of:
19
• Scanning
• Intelligent Image Processing
and Document & Data Capture
• OCR/ICR Technology
• Enterprise Content
Management on Microsoft
platform

4. of the TOP Microsoft partners for
ECM solutions
1

5. Microsoft Industry Awards
in a row for GRADIENT
solutions
11

6. 3
… documents are processed
by GRADIENT Solutions every
second in the world
… aggregated to 20 Million
documents every year.

7. Our Family Photo Album
Working with us takes you among the strongest
7

8. members…
Just a few members…

9. Image Scanning History
9

10. Image Scanning History

11. How it all started
•
•
•
•
*1957
US National Bureau of Standards
team led by Russel Kirsch
drum scanner

13. 50‘s
Drum
Scanners
80‘s
90‘s
HIGH
VOLUME
Flatbed
4 - 100 ppm
1 ppd
2K+
1 ppm
Single side
OCR / ICR
Software
Centralised
scanning
Y2003:
$ price drop
down
Tomorrow
MFP / D
100+ ipm
On-theboard OCR
Just an
image
Today
MFP‘s
massive
grow
Goes Mobile
?

14. DOCUMENT CAPTURE
TRENDS

15. Document Capture Trends
Professional Document Scanners
• Dedicated for High Volume digitalization of Archives
• Where High Image Quality is required
MFP / MFD
• The most preferred Device for daily Document Capturing
• Image Quality Enhancement by Software

16. Document Capture Trends
Mobile Capture
• Smartphone / Tablet / Laptop with built-in Camera
• Capture Quality grows up
• Forbes: “for many companies, getting their mobility off
the ground and successful is their highest priority for
2013.”

17. AIIM Mobile Capture Survey
The Operations Manager quoted the AIIM survey findings:
• 51% of users of mobile capture report a payback period of 18
months or less, with 71% seeing a return within 2 years.
• The ability of employees to locally capture and interact with
back-office processes would improve response to customers by
a factor of three times, according to 45% of respondents. The
average was 3.2 times.
• 45% of respondents consider that if travelling and remote staff
could input directly to back-office processes, productivity would
improve by a third. The average suggested improvement is 36%.
Source: aiim.org

18. SHAREPOINT
DOCUMENT CAPTURE

19. ECM – Magic Quadrant
1. Document management
2. Image-processing applications
3. Workflow/business process management
(BPM)
4. Records management
5. Web content management (WCM)
6. Social content
7. Extended components

20. CHALLENGERS
NICHE PLAYERS
ECM – Magic
Quadrant
LEADERS
VISIONARIES
Source: gartner.com

21. ECM – Magic Quadrant
1. Document management
2. Image-processing applications
3. Workflow/business process management
(BPM)
4. Records management
5. Web content management (WCM)
6. Social content
7. Extended components

22. Document Capture for SharePoint
What are the customer needs:
•
Transfer Paper to a Digital Format
•
Indexing
•
Metadata
•
Content Type
•
Fulltext Indexing
•
Document Library Export
•
Document Search

23. Capturing Products for SharePoint
What‘s a standard today?
•
Desktop (Fat Client) Application
•
Physically Attached Scanner
•
Dedicated Scanning Stations
•
Out-Of-SharePoint
•
User Training is a Must

24. Capturing Products for SharePoint
What the Users would like to Get:
•
Modern HTML5 SharePoint Interface
•
No Client Installation
•
Handle Different Sources from One Place
•
Scanner; MFD / MFP; Mobile Devices; Cloud,
etc.
•
High Quality Image at Low File Size
•
Fast SharePoint Metadata Indexing with no typing
•
Native SharePoint App

25. Capturing Products for SharePoint
What current „SharePoint native“ Apps deliver?
native“
•
MFP, Mobile dev., Cloud storage ?
•
HQ Image Pre-processing?
•
Low Image Size?
•
Fast No-Typing Indexing?
•
Easy Implementation?
AND MUCH MORE!
WE
NO! DO!

27. 50‘s
80‘s
Drum
Scanners
Flatbed
1 ppd
1 ppm
Just an
image
Single
side
90‘s
Y2K+
Today
Tomorrow
HIGH
VOLUME
MFP / D
4 ppm
100+ ipm
Quality
for all
On-theboard
OCR
OCR /
ICR
Software
Goes
Mobile
B
Y
O
C
D

28. BYOCD Capturing
???
„Bring Your Own
Device“
Device“

29. Device“
„Bring Your Own Capturing Device“

31. FEATURES

32. Smash the Scan & Capture Barrier
• SharePoint 2010 & 2013
• Office 365 Integration
• Choose your input:
Attached scanner
File Folder, MFD/MFP
Cloud
Mobile device

33. Batches of Mixed Document Types
• Batch the documents all together
• Then Identify and Index quickly & easily
Invoices
Orders
Contracts
Bills of Landing…

34. Enhanced Document Recognition
• Sort Large Batches:
Barcodes
Separators
Blank Sheets
Indexing Rules
etc.

35. Clearer Scans
• Automated adaptive Image pre-processing
AutoRotation
AutoColor
AutoContrast
Auto blank page removal
AutoDeskew
Barcode recognition
Document categorization
UI Localization
highsize!
delivering high-quality image at low image size!

36. Watch Productivity Take Off
• One-Click Indexing
Save your time
Forget typing

37. Document Capture Goes Mobile
• Easily connect to the Cloud Storage
SkyDrive
Dropbox
and many others…

38. Fits Everywhere
Enterprise Segment
•
On-Premises Solution
Small / Medium Business
•
O365 App

39. Localisation
• Available in 23 languages
• Automated setting based on SharePoint language
setup

40. LIVE DEMO

41. CASE STUDY

42. CASE STUDY
“Thanks to the GScan Online App we achieve
68% improvement of efficiency for processing cases
connected to the logistic documents”
• R. Grac, Member of the Board of Directors
Grac
ac,

43. CASE STUDY – Solution Summary
• Branch: Light Industrial Services
• Customer Profile: A business company specializing in import, export
and re-export of semi-finished non-ferrous metal goods
• Background Overview:
• scattered IT applications
• lots of hardcopy documents
• some digitalization initiatives implemented that lack

44. CASE STUDY – Solution Summary
required:
ALUMAX required:
a single solution for working with documents and digital content
including scanning devices
Solution have to be used within Office 365 platform
access from any point
internal flexibility in its business activities
reduced time for own business cases processing

45. CASE STUDY – Solution Summary
Main benefits:
Accessible from any point
Support for scanning devices directly in SharePoint. Online.
Advanced algorithms for digitalized image processing
Direct linking of profiles of GScan Online with SharePoint content
type
Automated metadata recognition with the help of One-Click
Indexing

46. CASE STUDY – Solution Summary
objectives:
ALUMAX established the following objectives:
Solution availability from any point
Support of the entirety of the company´s complex workflow, from work with MS
Office documents, to common work spaces for the company´s employees, all
through a user-friendly and scalable set of interfaces
Elimination of paper communication

47. SUMMARY

48. Capturing Products for SharePoint
What Type of Documents?
•
Finance (Invoices, Orders, Packing Slips, Contracts,
Bills of Lading, Delivery notes, …)
•
Banking & Insurance (Mortgage / Insurance
Contracts, Client Documentation, … )
•
HR (Application Forms, Perfomance Reviews, …)
•
Claims; Correspondence; Mailroom; Customer
Service, …

49. SUMMARY
Unique product
No client installation required
Pure HTML5 platform
Based on ASP.NET
Revolutionized capturing process within
SharePoint
State-of-the-Art Technology

50. SUMMARY
It is so simple:
Click “Get” button in SharePoint
Enjoy the results in highest possible quality
featuring:
Fully web-based product with all important
functionalities
Designed to be used directly in SharePoint 2010 and
2013
Designed to be used directly in Office 365
Supports Cloud and on-premises SharePoint

51. www.gscanonline.com
… when do you plan to use it?

52. www.gradientecm.com
www.gradientecm.com
gradient

53. And…