Newgen Vendor Registration Solution on Cloud

1. VENDOR REGISTRATION
PROCESS WORFLOW
AUTOMATION USING
OMNIPROCESS

2. Vendor Registratration Process
Business Case
• A request for registration comes to the company
• Vendor submits all its documents to the company with the filled application form.
• In this demo we are just showcasing the single document of Application Form, in real scenario number of
documents may vary as per the company requirement
• First of all scanning user scans all the documents and send to the verifier user
• Verifier user checks the number of documents and scanning quality and sends it for further processing
• Now approver user receives the documents and check the credentials of the Vendor to give his
comments and he finds an exception in details and route back the documents to the previous step to the
verifier user.
• Now documents comes to exception 1 to the verifier user and verifier user again checks the credentials
and approve it further
• Now Approver user again receives the documents and approve it now for further processing
• Now registration user receives the application and checks all the credentials and comments from the
previous users
• Now he has two options, if he finds any ambiguity then he can raise and exceptions and documents can
go back to the approver user
• If everything is OK then he will finally approve a vendor for registration and vendor will be registered in
the organization
• Finally all the documents will be archived in the final vendor folder with all the supporting documents
and details and user who have the access of that folder of registered vendor, can view all the documents
• At any point of time, any user have the rights to discard the application of the vendor

3. Start
Documentscanned
andindexing
parametersadded
Exception
Resolution
Discard
Documents
verified
Approvesthe
applicationand
forwardforfinal
decisionmaking
Decision1 Decision2
FinalApprovalfor
registration
Decision3
Exception
Resolution
Vendor
Registered
Vendor
Master
EndProcessFilledForm
VerifierUser Approver RegistrationUser
Vendor
details
Yes
Exception
Raised
Yes Yes
Exception
Raised
Discard
Discard
Discard
ScanningUser
E-mailsentto
theVendor
Standard workflow

4. Process initiation through OmniScan

5. Importing of documents in to OmniScan

6. Importing of documents in to OmniScan

7. Indexing parameters in to OmniScan

8. Indexing parameters in to OmniScan

9. Exporting Documents to the Process Flow

10. Exporting Documents to the Process Flow

11. Report on successful export

12. Report on successful export

13. Login to the DMS for Process Flow

14. Verifier user finds the documents in his queue

15. Verifier opens & approves the documents

16. Approver user finds documents in his queue

17. Approver user opens & approves the documents

18. Approver user opens & raise an exception

19. Verifier user sees an exception in his folder

20. Verifier user clears the exception approve it

21. Verifier user clears the exception approve it

22. Approver again gets the item for approval

23. Approver opens his queue item and approve

24. Register user find line item in his queue

25. Register user opens and approve the line item

26. Register user checks Vendor Documents in repository

27. Annotations can be applied to the documents

28. Thanks