2. About this session
I’m NOT having cheaper Office 365 offerings ()
I’m NOT giving licenses away for free ()
I have NO influence on your license agreements ()
… I DO HAVE a lot to tell about optimizing your
Office 365 licensing () () ()
@PDTIT
#techedyellowpantsteam
3. About this session
What is Office 365?
Introduction to Office 365 Licensing Plans
Optimizing your current license agreements
ROI / TCO of Office 365 examples
Q&A
@PDTIT
#techedyellowpantsteam
8. What is Office 365 Pro Plus?
• A single package of all
Office 2013 applications
• It’s all or nothing
• Subscription-based
For all details around O365 ProPlus deployment, please come to my
afternoon session 1340-1440!!
@PDTIT
#techedyellowpantsteam
10. Customer Segments
This Session’s Focus
Office 365
Home Premium
Office 365 Small
Business Premium
Office 365
Midsize Business
Office 365
Enterprise
Office 365 Enterprise
and Government
Office 365
Education
• Office client
• Tailored offer
• Single tailored offer
• Data isolation (US only)
• Free email and collaboration
• Non commercial user
rights
• No IT required
• Designed for generalist
IT
• Range of offers by user
type
• Advanced admin tools
• Enterprise admin tools
• Range of offers by user
type
• Education-specific features
• Available via FPP, Direct
• University version
available
@PDTIT
• Targeted up to 10 users
• Hard cap of 25 users
• Available via
FPP, Direct, Syndication
• Targeted up to 250
users
• Hard cap of 300 users
• Available via
Open/OV/OVS, Direct, S
yndication
• Advanced admin tools
• Enterprise IT capabilities
• No hard cap
• Available in
EA, Direct, Syndication
• Available in
EA, Direct, Open
• Available in CASAEES, Direct
#techedyellowpantsteam
11. Stand-Alone Plans
Existing SKU/Feature
New SKUs/Features
Exchange Online Kiosk
Exchange Online (Plan 1)
Unlimited storage, voicemail, advanced archiving, Data Loss Prevention, encryption, ,
site mailboxes
Exchange Online Protection
Protection from spam, viruses, phishing and policy violations
Exchange Online Archiving
Legal hold and compliance
SharePoint Online (Plan 1)
Collaboration with sites, drag and drop, site mailboxes
SharePoint Online (Plan 2)
Forms, Data visualization, Access/Excel/Visio Services, eDiscovery, Compliance,
PowerView
SharePoint Online Storage
Additional 1GB of storage
Lync Online (Plan 1)
Instant messaging & presence, AV
Lync Online (Plan 2)
Virtual Meetings
Lync Online (Plan 3)
Enterprise Voice
Office Web Apps with SharePoint
Online (Plan 1)
Web Apps, collaboration with sites, fast search, drag and drop, site mailboxes
Office Web Apps with SharePoint
Online (Plan 2)
Web Apps, Forms, Data visualization, Access/Excel/Visio Services, eDiscovery,
Compliance, PowerView
Office 365 ProPlus
@PDTIT
1
25 GB Email, calendar, personal archive, eDiscovery, AV/AS
Exchange Online (Plan 2)
Lync
1 GB email, calendar
Office subscription, PC/Mac, roaming, mobile rights
#techedyellowpantsteam
12. Enterprise Plans
Email, Calendar
IM and Presence
Office Web Apps
Collaboration
Voicemail,
Archiving, Data
Loss Prevention
Excel/Access/Vi
sio Services
Rights
Management
Office 365
ProPlus
Enterprise Voice
Price
@PDTIT
#techedyellowpantsteam
13. New Applications
SharePoint
Add-Ons
@PDTIT
Subscription version of the advanced diagramming software, including roaming access
and click to run
Subscription version of Project Professional client software with roaming access and
click to run
Project Online
Online-only version of project server, delivering enterprise Project, Program and
Portfolio Management
Project Online with Project Pro for
Office 365
Project
Visio Pro for Office 365
Project Pro for Office 365
Visio
Subscription version of Project Professional client with online capabilities of Project
Online
App Hosting for Office 365
Additional app hosting resources for solutions provisioned in Microsoft’s hosting
environment, sold per app per month
#techedyellowpantsteam
15. Non-Office 365 CAL Bundles
Windows Server CAL
Exchange Server Standard CAL
SharePoint Server Standard CAL
Lync Server Standard CAL
System Center Config Manager CAL
System Center Endpoint Protection
Active Directory RMS
Exchange Enterprise CAL w/ Svcs*
(with Exchange Online Protection)
Lync Enterprise CAL
SharePoint Enterprise CAL
System Center Client Mgmt Suite
Exchange Online Archiving
Forefront Unified Access Gateway
Forefront Protection Suite
@PDTIT
#techedyellowpantsteam
16. User or Device CALs
Selecting CALs
3
2.5
2
1.5
1
0.5
Device & Workload Trends
The New Office
2010
2012
Devices per User
2014
CAL Usage & Customer Preference
May prefer Device CALs if...
May prefer User CALs if...
Devices
Fewer Devices than Users
Devices
Fewer Users than Devices
Management
It is easier to count Devices
Management
It is easier to count Users
42
%
58
%
26
%
Device
User
74
%
Current Preference at
Next Renewal
Platforms
High MS workload usage across devices
@PDTIT
#techedyellowpantsteam
17. License Manageability and Economics
Boundaries between work and personal usage of devices
are merging
Personal Devices
Manage and track the user not devices.
Asset Tag
User CALs make it easier to manage licenses across
multiple devices.
User CAL
@PDTIT
#techedyellowpantsteam
^ 2012 Forrester Research, Inc. “Info Workers Will Erase The Boundary Between Enterprise And Consumer Technologies
18. Office 365 Licensing Models and EA
Customer License
Position
O365 License Comparison
•
Customer stops paying for
underlying software
assurance (SA)
•
Customer maintains
underlying
SA payment
•
No true-up required for Office
on up to 5 devices per user
•
•
Customer receives no SA
benefits
License true-up motion
remains the same for net new
devices
•
Customers retains SA benefits
•
Best for customer that is risk
adverse: values perpetual
rights, the ability to move at
their own pace, and no
change to their EA
•
@PDTIT
Best for customer with many
devices per user, that is
comfortable with change in
underlying EA, and is familiar
with the Cloud
#techedyellowpantsteam
19. DEMO : CAL Estimator Tool
http://www.microsoft.com/licensing/CalTool/
@PDTIT
#techedyellowpantsteam
20. Bridge CAL to Office 365
@PDTIT
#techedyellowpantsteam
21. New Office 365 ProPlus Transition
@PDTIT
#techedyellowpantsteam
22. ROI / TCO - Office 365 Calculations
@PDTIT
#techedyellowpantsteam
23. Understanding the numbers
• My personal observations
• Real customers (+/- 10 – midsize ~250users)
• Numbers are accurate, but open for
discussion
• Email to info@pdtit.be for full report
@PDTIT
#techedyellowpantsteam
24. Convincing Numbers
•
•
•
•
ROI of 300% over 3 years
Payback period : 6 months
Total benefits: +1 billion $
Total costs : +/- 300.000$ - 1.500$ /user
@PDTIT
#techedyellowpantsteam
25. Core benefits
1.
2.
3.
4.
5.
6.
7.
8.
Knowledge worker productivity gain
Mobile workforce productivity gain
Eliminated hardware
Eliminated 3rd party software
Travel savings
Substituded Microsoft Licenses
Always the latest versions => no upgrade path
Opex vs. Capex => more cashflow
@PDTIT
#techedyellowpantsteam
31. About this session
What is Office 365?
Introduction to Office 365 Licensing Plans
Optimizing your current license agreements
ROI / TCO of Office 365 samples
Q&A
@PDTIT
#techedyellowpantsteam
32. Please evaluate the session
before you leave
@PDTIT
#techedyellowpantsteam
Key talking points:No massive changes when Office 365 is migrated to the 2013 version.Key customer value = no need to be concerned about deployment; great for anytime – anywhere use from multiple devices; more agile because customers can easily add users without having to be worried about scalability.Key partner value = recurring business.
Site mailboxes:A new Exchange and Exchange Onlinecapability is site mailboxes. A site mailbox is an mailbox that is shared with and can only be accessed by team members. The site mailbox can contain emails and documents. The emails are stored in Exchange, the documents are stored in SharePoint. The site mailbox shows up and can be used in both Outlook (but not the Outlook Web App) and SharePoint.Data Loss Prevention (copied from http://technet.microsoft.com/en-us/library/jj150527%28v=exchg.150%29.aspx, then edited):Data loss prevention (DLP) is an important issue for enterprise message systems because of the extensive use of email for business critical communication that includes sensitive data. In order to enforce compliance requirements for such data, and manage its use in email, without hindering the productivity of workers, Exchange Online Plan 2 includes DLP features that make managing sensitive data easier than ever before.DLP policies are simple packages that contain sets of conditions, which are made up of rules, actions, and exceptions that message administrators create in the Exchange Administration Center (EAC) and then activate to filter email. You can create a DLP policy, but choose to not activate or enable it. This allows you to test your policies without affecting mail flow. DLP policies can use the full power of existing transport rules. In fact, a number of new types of transport rules have been created in order to accomplish new DLP capability. One important new feature of transport rules is a new approach to classifying sensitive information that can be incorporated into mail flow processing. This new DLP feature performs deep content analysis through keyword matches, dictionary matches, regular expression evaluation, and other content examination to detect content that violates organizational DLP policies. In addition to the customizable DLP policies themselves, you can also inform email senders that they may be about to violate one of your policies—even before they send an offending message. You can accomplish this by configuring Policy Tips. Policy Tips are similar to MailTips, a feature introduced in Microsoft Exchange Server 2010, and can be configured to present a brief note in the Outlook 2013 client that provides information about possible policy violations to a person typing a message. Encryption:Emails and attachments can be encrypted using Rights Management, a new online service.Exchange Online Protection is the successor of Forefront Online Protection for Exchange. It’s an online service that protects customers’ on-premises Exchange servers. Customers who maintain Exchange Enterprise CAL SA may use this service at zero cost.eDiscovery (copied from http://technet.microsoft.com/en-us/library/fp161516(v=office.15)):Electronic discovery, or eDiscovery, is the process of identifying and delivering electronic information that can be used as evidence. SharePoint Server 2013 introduces the eDiscovery Center, a new type of site collection that serves as a portal for managing eDiscovery cases. From this central location you can discover content in the SharePoint farm, in Exchange Server 2013, on file shares, and in other SharePoint farms. You can apply a hold to SharePoint and Exchange content that you discover. The hold ensures that a copy of the content is preserved, while still allowing users to work with their content. When you have identified the specific items that you will have to deliver, you can export them in an industry-standard format.Records management and Compliance (copied http://technet.microsoft.com/en-us/library/fp161517(v=office.15), then edited):The records management and compliance features in SharePoint Server 2013 provide improved ways to help you protect your business. Compliance features of SharePoint Server 2013 have been extended to sites. You can create and manage retention policies in SharePoint Server 2013, and the policies will apply to SharePoint sites and any Exchange Server 2013 site mailboxes that are associated with the sites. When a project begins, the project owner creates a SharePoint site and an Exchange Server 2013 site mailbox. The project owner selects the appropriate policy template and invites team members to join the project. As the team adds documents to the site, sends email messages, and creates other artifacts such as lists, these items automatically receive the correct retention policies. When the work is completed, the project owner closes the project, which removes the project's folders from the team members' user interface in Outlook 2013. After a certain time, as specified by the policy, the project expires, and the artifacts associated with the project are deleted.PowerView (copied from http://technet.microsoft.com/en-us/library/jj542395(v=office.15)) enables users to visualize and interact with modeled data by using highly interactive visualizations, animations and smart querying.. Users can present and share insights with others through rich storyboard presentation capabilities.
Visio Pro for Office 365 and Project Pro for Office 365 are licensed and deployed like Office 365 ProPlus, so licensed per user, deployed using click-to-run.