This document discusses My Sites in SharePoint 2010. It begins by explaining that My Sites consist of a profile site and personal site. The profile site displays a user's company profile information, while the personal site is a private site where the user has full control and can store personal content. Key features of My Sites discussed include activity feeds, the ability to follow colleagues, and using My Sites to locate expertise within an organization by viewing users' profiles. While My Sites include some social networking-like features, the document notes they are more limited than platforms such as Twitter and Facebook.

1. My Sites in SharePoint 2010
Nicholas Hadlee

2. My Sites in SharePoint
Agenda
 What are My Sites?
 How are they connected to SharePoint
 Explore some key features of My Sites
 Are My Sites equivalent to other Social Media?
 Conclusion…Useful?

3. My Sites in SharePoint
What are My Sites
Profile Site + Personal Site

4. My Sites in SharePoint
What are My Sites
A single shared site that is used to display a
Profile Site
users company profile
 Profile Properties…usually these come from AD (Active Directory)
 Allows people to maintain and update their own
 “Social” Functionality
 Status, Tags and Notes, Activity Feed
 Usually we get here via:
 People search results
 People fields in list and libraries e.g. created by and modified by

5. My Sites in SharePoint
Profile Site

6. My Sites in SharePoint
What are My Sites
Profile Properties
Profile Site

7. My Sites in SharePoint
What are My Sites
Social Functionality
Profile Site
 Status Message
 Facebook ultra-light
 Tags and Notes
 Internal and/or External Sites via popup “tagger”
 Activity Feed
 A roll up of activities that include the social functionality

8. Gratuitous Demo

9. My Sites in SharePoint
What are My Sites
A private site for storing personal and shared
Personal Site
content – can be disabled
 A site where the owner is
a site collection administrator full control
 Starts with:
 Private Documents
 Shared Documents
 Shared Pictures

10. My Sites in SharePoint
What are My Sites
A private site where the user has full control
Personal Site
 It’s a site where the user can create and do almost anything:
 Create sub sites and any other lists/libraries
 Can be customised and configured via features e.g. consistent
branding

11. My Sites in SharePoint
What are My Sites
Educate users about the purpose of their My
Personal Site
Sites document libraries
Although a My Site contains document libraries for an individual user’s personal and shared
documents, it is not meant to be a replacement for other document storage such as network drives.
Help users to understand when they should use their My Site to store content instead of another
location, such as in a document library on a team site or a shared network drive. Good uses for My
Sites document libraries include personal works-in-progress and other documentation that do not
belong to a team or project, but do require governance, collaboration, and other functionality that is
provided by SharePoint Server…
Best practices for My Sites (SharePoint Server 2010)
http://technet.microsoft.com/en-us/library/cc262706.aspx

12. My Sites in SharePoint
Personal Site

13. My Sites in SharePoint
What are My Sites
Shared Content
Personal Site
 Any content added to the shared document library, shared picture
library and blog posts is automatically made accessible via your
public profile

14. My Sites in SharePoint
Personal Site Profile Site

15. My Sites AND SharePoint

16. My Sites in SharePoint
How are My Sites Linked into SharePoint
 Go to the My Site site collection directly
 Via a Person field e.g. Created By and Modified By

17. My Sites in SharePoint
How are My Sites Linked into SharePoint
 Via a People search of profile properties
 Name
 Department
 Office
 Job Title
…
 Note: The “social” functionality isn’t linked to a persons profile via
search…and can’t be

18. My Sites in SharePoint

19. My Sites in SharePoint

20. My Sites in SharePoint

21. My Sites in SharePoint

22. Functionality Round Up

23. My Sites in SharePoint
What’s Unique with My Sites
 Activity Feeds
 Profile focused updates of
colleagues
 No document / content updates
(needs 3rd parties or custom)
 Are extendable
 Has a timer job that runs to “generate the feed” – its not enabled by
default pre SP1

24. My Sites in SharePoint
What’s Unique with My Sites
 Activity Feeds
 Can be retrieved in RSS format
 My feed
http://<mysiteurl>/_layouts/activityfeed.aspx
 My Colleagues feed
http://<mysiteurl>/_layouts/activityfeed.aspx?consolidated=true
 A specific user
http://<mysiteurl>/_layouts/activityfeed.aspx?publisher=domainusername

25. My Sites in SharePoint
What’s Unique with My Sites
 Activity Feeds
 Can be accessed via Outlook with the Outlook social connector
http://blogs.msdn.com/outlook/archive/2009/11/18/announcing-the-outlook-social-connector.aspx

26. My Sites in SharePoint
What’s Unique with My Sites
 My Colleagues – controls the scope of the activity feeds you see
 The My Site equivalent to ‘friending’ on Facebook, ‘following’ on
Twitter etc … but not really as useful? This controls the scope of activity
feeds
 Can add manually and initial colleagues are based on the organisation
hierarchy

27. My Sites in SharePoint
What’s Unique with My Sites
 Organization
 Visual representation of the organisation
 Can be navigated

28. My Sites in SharePoint
What’s Unique with My Sites
 Content
 For the current user: Cross site collection rollup on your content
 For other users: Content you have shared via your personal site

29. Social Media Segway

30. My Sites in SharePoint
What’s Unique with My Sites
 My Site Status Updates/Activity Feeds compared to…
 Twitter (Tweet)
 No replies, hashtags, direct messages
 Facebook Status Update/Wall Postings/etc
 No likes, comments/replies, hashtags
 My Site Colleagues compared to…
 Twitter ‘following’ or Facebook ‘friends’ via activity feeds but more limited
 Note (again): The “social” functionality isn’t linked to a persons profile via
search…and can’t be

31. My Sites in SharePoint
Reasons to Use
 Reasons to use My Sites
 Profiles
 Publishing profile information
 Searching
 Updating (if allowed)
 Expertise Location
 Requires profiles filled out with details such as skills, past projects
 It is recommended to use managed metadata for skills and/or other properties
that need “controlled” content…
 Content Aggregation and Sharing

32. My Sites in SharePoint
Other thoughts?
 Missing from 2007 MySites
 My Links – still there but needs to be added via
_layouts/myquicklinks.aspx
 Embed a tags and notes board on a page

33. Questions

34. Thank You