Presentation on the Collections Trust's new framework for Strategic Collections Management, which will drive the development of standards over the next 3 years.

1. Please feel free to use this presentation and its content as you see fit. Please credit the author, and ensure that where it is distributed, you share the same requirements with other people. Strategic COLLECTIONS MANAGEMENT Presentation by Collections Trust CEO Nick Poole setting out a vision for a strategic approach to Collections Management in museums. Further info at http://www.collectionstrust.org.uk Online at: http://www.slideshare.com by Nick Poole

2. Introducing COLLECTIONS TRUST We are a UK-based organisation responsible for supporting museums, archives and libraries to deliver richer, more sustainable experiencesfor users through professional Collections Management. Our work is driven by Article 27 of the Declaration of Human Rights: “Everyone has the right freely to participate in the cultural life of the community, to enjoy the arts and to share in scientific advancement and its benefits” We are 20 people, based mainly in London. Funded by the UK Government, the European Commission and commercial income.

3. The role of STANDARDS Standards can make a positive contribution to the economic, environmental and strategic sustainability of your museum. The key is to focus on standards, not standardisation– to enable people to develop professional practices that are proportionate to their users, Collections and financial circumstances. Improving efficiency Supporting business continuity Promoting customer retention Supporting staff development Providing a basis for innovation Keeping control of inventory Increasing market presence Improving the business Managing risk Creating competitive advantage “...standards not standardisation”

4. Setting out THE CHALLENGE Enabling people to exercise their right to culture Ensuring that knowledge is managed and used as an asset Supporting collaboration and shared services Delivering long-term strategic development Minimising the environmental costs of culture Promoting greater mobility and use of Collections Embracing the Digital opportunity Developing sustainable approaches to risk Balancing costs and improving efficiency Being flexible and responding to change “The right to Culture”

5. The new UK STANDARDS ACCREDITATION BSI PAS 197 BSI PAS 198 SPECTRUM 4.0 Museum Accreditation in the UK covers 2,500 museums and ensures a basic level of compliance with minimum standards Collections Trust/ British Standards Code of Practice defining strategic Collections Management in museums, archives and libraries New Collections Trust/ British Standards Code of Practice for sustainable Environmental Management in museums, archives and libraries Promoting efficient, accountable Collections and information management through improved management processes

6. Strategic COLLECTIONS FRAMEWORK Funders

7. Strategic COLLECTIONS FRAMEWORK Funders User needs

8. Strategic COLLECTIONS FRAMEWORK Funders User needs Government

9. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Drivers

10. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose

11. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Strategy

12. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy

13. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Policy

14. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Care

15. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Care

16. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care

17. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development

18. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Practice

19. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development

20. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development People

21. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures People

22. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People

23. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information

24. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Tools

25. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information

26. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Improvement & Evaluation

27. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Improvement & Evaluation Service Delivery

28. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Improvement & Evaluation Service Delivery Offline/in-gallery

29. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Improvement & Evaluation Service Delivery Offline/in-gallery Online

30. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Improvement & Evaluation Service Delivery Offline/in-gallery Online Channels

31. Strategic COLLECTIONS FRAMEWORK Funders User needs Government Organisational Mission & Purpose Collections Management Policy Use Knowledge Care Development Procedures Systems People Information Improvement & Evaluation Service Delivery Offline/in-gallery Online Rich, meaningful, lasting user experiences

33. Providing guidance material

34. Publishing online case studies and exemplars

35. Supporting professional networks

36. Providing teaching & learning materials

37. Ongoing, long-term advocacy & evidence

38. Provision of support to strategic & funding agencies

39. Partnership with software vendorsPoliticians Agencies Support staff Formal networks Informal networks Museum staff

40. The future CHALLENGES The sector is evolving rapidly, and standards have to evolve to keep pace. The tension between ‘perpetual beta’ and stability Overcoming organisational ‘silos’ Simplifying loans and promoting far greater use of stored material Integrating digitisation and other workflows into core Collections Management Providing evidence of the financial Return on Investment for Collections “Collections Management is good for business”

41. Keep IN TOUCH! The Collections Trust works with professional communities all over the world to promote and advance professional Collections Management http://www.collectionstrust.org.uk http://www.collectionslink.org.uk http://openculture.collectionstrustblogs.org.uk http://www.culturalpropertyadvice.gov.uk We want to learn from your community! Nick Poole CEO Collections Trust