1. ProductivitFREE
Your one-stop how-to shop for FREE online programs that
increase your productivity!
Becoming the Taskinator
Presented by

2. 5 Reasons You Should Listen to Me
1. I'm cheap and crazy. I actually enjoy going out and finding the best free
programs on the planet that actually do useful things that help me--and then
you--work more efficiently.
2. I've been doing this since I was 13. I'm over 30. That's a long damn time.
3. I make you money. I save you tons of time and research, and, as we all know,
time is money. Let's face it, the math is simple: I do all the research, I tell you
what I find and make recommendations and then give you how-tos. It's what I
like to call a no-brainer.
4. You've got better things to do than to waste your time doing something that a
program can do quickly. Let me waste my time researching it for you. It
makes me happy.
5. Speaking of which, if you're happy, and I'm happy, well then it sounds to me
that if you listen to me, we make the world a better place. I like it.

3. Table of Contents
Page 4: Becoming the Taskinator
Page 6: Get a Gmail account
Page 8: Add Google labs
Page 12: Create Task Calendar
Page 14: Play with new calendar
Page 15: Tips & Tricks

4. BECOMING THE
TASKINATOR
HELP! I have so many tasks and I can’t keep track of
all the things I'm supposed to do.

5. <insert trumpet sound here>
BRRBRBERBRRRR!
Fear NOT! Getting a handle
on those tasks is simple.
Here’s how to do it in 8 easy
steps

6. Get a Gmail account.
It’s free.
www.gmail.com
if you don’t already have one.

7. Go to your Gmail account.
Under Settings,
click on the Labs tab.

8. Enable these 2 labs:
Google Calendar gadget
Navbar drag and drop

9. Click the
Save Changes button
w
a
a
a
y
down at the bottom of the page.

10. In the
upper left-hand
corner of the
Gmail window,
click on Calendar.

11. In the column
on the left-hand side
of the calendar,
under the
My Calendar heading,
click Add.

12. Google calendar allows you to essentially create a calendar of calendars for anything you can think of (for example, I
don’t celebrate my hubby’s birth day, I celebrate his birth month so I created one calendar dedicated to all of the
celebratory events and hide it from my hubby so that I can surprise him. It works most of the time :) ), and show and
hide each calendar at your leisure. This is the only piece of information that you need to give Google on this page.
Now you are going
to create
a task calendar.
Start by giving
your new calendar
a name like Joe’s Tasks.

13. If you want to,
fill in the rest
of the information
that Google asks for,
then click Create Calendar.

14. DONE!
From here on out, you will
probably spend more time
playing with your new
calendar than you will have
spent setting it up!
Here are my favorite tips and
tricks:

15. TIPS & TRICKS
To add a new Task, click Create
Event. Add your details, any
recurrences and reminders. Those
reminders are the best! You can have
as many reminders as you would like
and they can be sent to your inbox, as
a pop up in your browser, and even to
your cell phone (SMS)!
To set up Google Calendar to send
reminders to your cell phone, click on
Settings>Calendar Settings>Mobile
Setup and follow the SUPER easy
instructions!

16. TIPS & TRICKS
Are you wondering yet why we did
Step 3? Here’s the answer: the beauty
of using Google Calendar in
conjunction with Gmail is that your
Google Calendar is visible in your
Gmail, so that your tasks are always
available to you and easy to access!
You can even create events from
emails! Before you return back to your
Gmail window, add a test task. Now,
go back to your Gmail account, refresh
the page (hit the Refresh button or
press F5 on your keyboard), scroll
down a bit and you should see that
shiny new task in your calendar!
Hooray for you!

17. TIPS & TRICKS
If you don’t like to scroll down to view
your calendar, you can move it
anywhere along that left hand side. All
you have to do is grab the light blue
header and drag it up (I like it above
my Inbox details, personally). TaDa!
To create an event from an email you
receive, open the email, click the More
Actions button and then select Create
Event! (Do NOT click create Task).
Wanna test out your new toy? Send an
email to nicolevjallen+createevent
@gmail.com to test your Create Event
feature!

18. © 2010 by Nicole VJ Allen of nicolevjallen.com
Copyright holder is licensing this under the Creative Commons License, Attribution 3.0.
http://creativecommons.org/licenses/by/3.0/us/
Special thanks to Glenn Kiddell and Clare Matthews of VitaManGlobal.com
and in turn their inspiration:
Seth Godin: http://sethgodin.typepad.com
David Meerman Scott: http://www.webinknow.com