Meaningful life career guidance.ppt

ExpectationsExpectations
1. To manage my time more effectively
2. I want to where do I lack in managing my time
3. Align my activities in a better way
4. Life become Meaningful
5. To cope up with the challenge of going out of home on time
6. To get support from my spouse in achieving my objectives
7. To get time for my hobbies
8. To manage my time effectively for my daughters
9. To manage my time for better quality of life
10. To learn interesting strategies of managing time, other then making lists A, B & C
11. To take time for children
12. To take more time out for myself and home
13. How to stick to my plans
14. To learn to support the vision of my husband
15. To organize my domestic tasks
16. To organize all of my things including studies and want my husband to be satisfied
17. I have no expectation
18. To set my priorities, keep my boss and family happy
19. I give more time to my family and want to balance with it with work
20. I want to learn how not to waste my life

IntroductionIntroduction
¬ Name
¬ Company
¬ Designation
¬ How long have you been with the organization?
¬ How did you come to know about Timelenders?
¬ Jr. High School (Matric):
¬ High School/F.Sc/F.A:
¬ Graduation/Post Graduation
¬ Hobbies
¬ Your expectations out of this course
3

Training Norms and Guidelines for the Participants
¬ Timings
¬ Mobile/cell phones
¬ Questions & Answers
¬ Workshop Language
¬ Design of the folder
¬ Getting the most out of this workshop
¬ Reference manual vs. textbook
¬ Quizzes
¬ Guests
4

General instructions
¬ Pre-workshop questionnaire
¬ Names for certificates
¬ Blank sheets
¬ Name on the manual
¬ Valuables
¬ Regulating cooling
¬ Soft copies of the presentation
available on website
¬ Assistance
9

Different definitions of the word ‘Framework’
Merriam – Webster Dictionary defines
‘Framework as:
“A set of assumptions, concepts, values and
practices that constitutes a way of viewing
reality”.
“A set of beliefs and principles that forms the
basis of making decisions.”

Framework
A set of assumptions, concepts, values and
practices that constitutes a way of viewing
reality.

A Meaningful Life
1. Would you like to look back at your life at the time of
your death and exclaim: ‘It was worth it?’

A Meaningful Life
c) I don’t
care
b) No
a) Yes
1. Would you like to look back at your life at the time of
your death and exclaim: ‘It was worth it?’

A Meaningful Life
2. Suppose you are mentioned after your death in a gathering of a group of people
with knowledge and wisdom. What would you like them to say about you?

A Meaningful Life
1. Would you like to look back at your life at the time of your death
and exclaim: ‘It was worth it?’
a) Yes
b) No
c) I don’t care
2. Suppose you are mentioned after your death in a gathering of a
group of people with knowledge and wisdom. What would you like
them to say about you?
a) This person’s (your) life was really worth it
b) This person’s life was not worthwhile
c) They don’t care
13

Meaningful
Life
Strategic
Visions
Strategic Time
Management
Competence Leadership
Prioritization
Azm
Determination Share Inspire Facilitate
14
Barakah
The multiplier
effect

The Elements of Meaningful Life
Meaningful life has the following four elements:
1. Strategic Visions: A long term sound vision in our life. A
sound vision is defined as a vision which has clarity and
correctness.
2. Strategic Time Management: The ability to prioritize our
day according to a long term sound vision and then to
accomplish these prioritizations through Azm
(determination) and Barakah (The multiplier effect).
15

The Elements of Meaningful Life
Meaningful life has the following four elements:
3. Competence: Competence is the knowledge, skills and
abilities (KSAs) that are required for our visions. For
example, our vision of scaling Mount Everest requires a
minimum set of knowledge, skills and abilities.
4. Leadership: Leadership is defined as the ability to share
our vision with others and to inspire and facilitate others in
pursuing the shared vision. The key element behind the
ability to inspire others to pursue the shared vision is a
character worthy of the vision.
15

+ You
+ Vision
+ Competence
+ Inspire
+ Now
+ Direction
+ Share
+ Prioritization
+ Azm (Determination)
+ Life
+ A meaningful life
Destination
The Road
Map
Character of a driver
Fuel
Present Location
Driver
Telling everyone in the bus that the
destination that you want to go to is the best
for them.
Driving Skills
Driving along this road
Reading the map
Metaphor: A bus with people
going to a destination
16

The definition of a ‘Meaningful Life’
A meaningful life is a life that a sound ideology defines
as meaningful.
17

Some people live as if they have never
died
Some people die as if they have never
lived

Strategic Time Management:
The ability to prioritize our day according to a
long term sound vision and then to accomplish
these prioritizations through Azm
(determination) and Barakah (The multiplier
effect).

“Vision is the picture of the future
that we want to see/ create.”
Peter Senge

Worksheet – Meaning of the word Important
Please write down the meaning of the word
‘Important’
18

Worksheet-The challenges and possible
solutions to the discrepancies in the meanings
Challenges
1.
2.
3.
Solutions
1.
2.
3.
19

United States declaration of IndependenceUnited States declaration of Independence
“ We hold these truths to be self evident: that all
men are created equal and endowed by their
Creator with certain inalienable rights, that
amongst them are life, liberty and the pursuit of
happiness.”

“Being on time is part of time management, not all of
“Time Management”
Different perspectives of Time Management

• Speed
• Element of Surprise
- A senior Naval Officer

A good time manager may or may not be a
successful person but every successful person
must be a good time manager.

Meaningful
Life
Strategic
Visions
Strategic Time
Management
Competence Leadership
Prioritization
Azm
(Determination)
Share Inspire Facilitate
14

Algorithm 1
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
-----------
1323
+
-----------
21 times
Algorithm 2
21
63
--------------
x
63
126--------------
1323
--------------
63
AslamAslam BasheerBasheer

Cleared for take off
Cleared to land

“Noise”
Unwanted signals affecting the
performance of a system

A personal note of Stephen Covey
As I conclude this book, I would like to share my own personal conviction
concerning what I believe to be the source of correct principles. I
believe that correct principles are natural laws, and that God, the
Creator and Father of us all, is the source of them, and also the source
of our conscience. I believe that to the degree people live by this
inspired conscience, they will grow to fulfill their natures; to the degree
that they do not, they will not rise above the animal plane.
I believe that there are parts to human nature that cannot be reached
by either legislation or education, but require the power of God to deal
with. I believe that as human beings, we cannot perfect ourselves. To
the degree to which we align ourselves with correct principles, divine
endowments will be released within our nature in enabling us to fulfill
the measure of our creation. In the words of Teilhard De Chardin, “We
are not human beings having a spiritual experience. We are spiritual
beings having a human experience.”

A personal note of Stephen Covey
I personally struggle with much of what I have shared in
this book. But the struggle is worthwhile and fulfilling. It
gives meaning to my life and enables me to love, to serve,
and to try again.
Again, T.S. Eliot expresses so beautifully my own personal
discovery and conviction: “We must not cease from
exploration. And the end of all our exploring will be to
arrive where we began and to know the place for the first
time.”

Read the following paragraph.
"Aoccdrnig to rscheearch at Cmabridge Uinvervtisy,
it deosn’t mttaer in waht oredr the litteers in a word
are, the olny iprmoetnt tihng is taht the frist and lsat
ltteer be at the rghit pclae. The rset can be a ttoal
mses and you can still raed it wouthit a
porbelm. Tihs is besauae ocne we laren how to raed
we bgien to aargnre the lteerts in our mnid to see
waht we epxcet to see. The huamn mnid deos not
raed. Ervey lteter by istlef, but preecsievs the word
as a wlohe. We do tihs ucnsoniuscoly wuithot
tuhoght."

Urgent Not Urgent
NotImportantImportant
Q 1
Important
Urgent
Q 3
Not Important
Urgent
Q 2
Important
Not Urgent
Q 4
Not Important
Not Urgent
THE TIME QUADRANT SYSTEM
29

Time Management technical definition of the
word “Important”
Anything that takes us towards our ‘Strategic Vision’
is called ‘important’ and anything that doesn’t take
us towards or takes us away from our ‘Strategic
Vision’ is called ‘not important’.
33

Time Management Technical Definition of the
word “Strategic Vision”
A vision which is long term, clear and correct.
33

Possible elements of Strategic Vision
1. Good health
2. Strong and healthy relationships with family and relatives
3. Intellectual growth so as to be able to contribute positively
to the society
4. Eradicating poverty and oppression from the society
5. Pleasure of the Creator
6. Being financially sound
7. Happiness
8. Satisfaction
33

Possible Important activities in one’s life
1. Exercise
2. Balanced diet
3. Having a treadmill at home
4. Going for vacations with the family
5. Controlling temper
6. Spending time with the family regularly
7. Taking a degree
8. Research
9. Reading relevant books
10.Avoiding sins
11.Maintaining worship
12.Developing excellence in everything we do
13.Being modest in spending
14.Leading a simple life
15.Being grateful
16.Being kind to others
17.Liking for others what we like for ourselves
34

Exercise: Define elements of your Strategic Vision and then
identify activities and things in your life which are
important and not important
35
Elements of Strategic Vision:
Important: Not Important:

Activity: Taking family on vacations to another country
36
Group 1: ESVs that this activity takes
us towards
Group 2: ESVs that this activity takes
us away from
Relaxation
Better relationship with the family
Intellectual growth due to exposure to
a new country
Financial stability
Meeting financial obligations
Peace of mind that comes with
financial stability

Activity: Taking family on vacations to another country
37
Important elements Not important elements
Relaxation
Better relationship with the family
Intellectual growth due to exposure to
a new country
Financial instability
Failure to meet financial obligations
Failure to reach peace of mind that
comes with financial stability

Exercise: Identify an activity and list its important and not-important
elements
38
Activity:
Important Elements Not-important Elements

Important Like Doing Examples
Grid
Lines
1
2
5
6
7
8
Important-Like GRID
3
4
39
Successful people
spend their lives in
Grid Lines 1,2,3 and
4
Super Successful
people spend their
lives in Grid Lines
1 and 2

• Since different people have different worthwhile
goals, things that are important for one person may
not be important to the other.
• We should weigh if the same activity has both
important and not important elements. If the
important element is more than the not important
element, call it ‘important’ or vice versa.
• Liking / dislike has nothing to do with important

Time Management Technical Definition of the
word “Urgent”
“Urgent is defined as anything which if not done
in the present, most probably cannot be done
later.”

40

Activity Urgent
1 Sleeping
2 Watching a live cricket match
3 Gossip
4 Exercise
5 Seeing a particular car coming from the opposite side while
driving from one city to another on a divided highway
6 Seeking forgiveness from your spouse
7 Hugging your child
8 Going to a sale which is ending today
9 Seeking forgiveness from God
X
X
X
X
X
X
41

Activity Urgent Important Quadrants
1 Sleeping
2 Watching a live cricket match
3 Gossip
4 Exercise
5 Seeing a particular car coming from the
opposite side while driving from one city to
another on a divided highway
6 Seeking forgiveness from your spouse
7 Hugging your child
8 Going to a sale which is ending today
9 Seeking forgiveness from God
X Q2
Q1/ Q3
X Q4
X Q2
X Q3
X Q2
X Q2
/ X Q1 / Q3
X Q2
42
/ X
X

Explicit Goals Implicit Goals
Value Value
Visibility Visibility
Short Term Long Term

If something is not urgent, it means it is
not necessary to do it now!

It is not only important to know,
What is IMPORTANT to you ?
But
It is also important to know,
What is NOT IMPORTANT to you?

University of Nebraska-LincolnUniversity of Nebraska-Lincoln UNL – City CampusUNL – City Campus

If something is important then it doesn’t mean
that there is no “not important” element in it,
all it means is that the important element
outweighs the not important element.

Impaired Driving Facts (USA)Impaired Driving Facts (USA)
During 2004, 16,694 people in the U.S. died in alcohol-related motor vehicle crashes,During 2004, 16,694 people in the U.S. died in alcohol-related motor vehicle crashes,
representing 39% of all traffic-related deaths (NHTSA 2005).representing 39% of all traffic-related deaths (NHTSA 2005).
 Alcohol-related motor vehicle crashes kill someone every 31 minutes and injureAlcohol-related motor vehicle crashes kill someone every 31 minutes and injure
someone every two minutessomeone every two minutes (NHTSA 2005).(NHTSA 2005).
 In 2004, about 1.4 million drivers were arrested for driving under the influence ofIn 2004, about 1.4 million drivers were arrested for driving under the influence of
alcohol or narcotics (Department of Justice, 2004).alcohol or narcotics (Department of Justice, 2004).
 Drugs other than alcohol (e.g., marijuana and cocaine) are involved in about 18% ofDrugs other than alcohol (e.g., marijuana and cocaine) are involved in about 18% of
motor vehicle driver deaths. These other drugs are generally used in combination withmotor vehicle driver deaths. These other drugs are generally used in combination with
alcohol.alcohol.
 More than two-thirds of child passengers ages 14 and younger who died in alcohol-More than two-thirds of child passengers ages 14 and younger who died in alcohol-
related crashes during 1997–2002 were riding with the drinking driver; only 32% ofrelated crashes during 1997–2002 were riding with the drinking driver; only 32% of
them were properly restrained at the time of the crashthem were properly restrained at the time of the crash
 Each year, alcohol-related crashes in the United States cost about $51 billion.Each year, alcohol-related crashes in the United States cost about $51 billion.
Source: National Highway Transport Safety Administration, USASource: National Highway Transport Safety Administration, USA

General Handling of Quadrants
Q 1
Just do it!
Q 2
Focus on it!
Q 3
Pre-empt it
Q 4
Drop it!
If faced by two
Q1’s choose the
lesserevil.
Through strategic
planning.

Urgent Not UrgentNot
ImportantImportant
Q 1 Q 2
Q 3 Q 4
45

The degree of success of a person is
directly proportional to the number of
hours he / she puts in Q2
activities in a day.
54

F I L T E R
Handling Q3s
Disturbance
56

Welcome!
The matter that has brought you to my office, could it have been discussed via
email?
If yes, please be kind enough to send me an email and if no, please read on:
Could the matter be discussed over the phone?
If yes, then please call me and if no, please read on:
Could the matter be discussed during my office hours between 12:00 pm to
2:30 pm?
If yes, then please come within that time and if no then please do step in!
Abu Ahmed Akif
Mr. Abu Ahmed Akif’s notice

Urgent Not Urgent
Q 1
Q 3
Q 2
Q 4
Eating healthy food

Urgent Not Urgent
Q 1
Q 3
Q 2
Q 4
Refreshment in break

Urgent Not Urgent
Not
ImportantImportant
Q 1 Q 2
Q 3 Q 4
Link Between Quadrants

He who seeks a
faultless friend remains
friendless

Internal Q1sInternal Q1s
Q1 situations, which arise because:Q1 situations, which arise because:
¬ we have ignored a Q2 activity.we have ignored a Q2 activity.
¬ we have delayed a Q2 activity.we have delayed a Q2 activity.
¬ we have not found a possible Q2 activity and donewe have not found a possible Q2 activity and done
it.it.
External Q1sExternal Q1s are those Q1 situations, which are notare those Q1 situations, which are not
internal Q1s.internal Q1s.
58

Jan Feb Mar Apr May Jun July
Ch. Allah Ditta Tanneries (Pvt.) Ltd.
Chemical
Usage
1
5
10
15
20
25
30
35
40
45

O! God give me the serenity to accept my External
Q1s
O! God give me the courage to change my Internal
Q1s
O! God give me the wisdom to know the
difference.

A report is due on June 25th
which
will take 2 days to complete.
June 12th
June 15th
June 18th
June 22nd
June 23rd
June 25th
Q2 Zone
Q1 Zone
Q2
Q2
Q2
Q2
Q1
46

Disinterest (apathy)
Eustress
Stress
June 12th
June 15th
June 18th
June 23rd
June 25th
June 13th
48

May 09th
May 22nd
May 23rd
May 25th
Q2 Zone
Q1 Zone
Marginal Q2 Zone

There are only people with boringThere are only people with boring
goals!goals!
There are never demotivated peopleThere are never demotivated people

Work of high intrinsic value.
Disinterest
Eustress
Stress
Q2
Zone
Q1
Zone
Eustress
Stress
Q2
Zone
Q1
Zone
Work of low intrinsic value.
Disinterest
.
..
.
.
.
.
.
..

Normal Person
Disinterest
Eustress
Stress
Q2
Zone
Q1
Zone
Eustress
Stress
Q2
Zone
Q1
Zone
A person who can handle
stressful situation better.
Disinterest
.
..
.
.
.
.
.
.

Murphy’s Law
If something can go wrong, It will.

STRESS
FEAR
A threat of loss in future
GRIEF
A sad state of mind over the loss in past

Buffer
“This is the margin of time incorporated into an
activity which accounts for delays that can be
anticipated.”
51

Worksheet: The art of never being late
Determine the point of departure, point of arrival and the
estimated time that it takes you from the point of departure to
the point of arrival.

Journey (Home to office, home to the workshop location, etc.):

Point of departure (Drawing room, dining room, etc.):

Point of arrival (Office desk, seminar room, etc.):

Estimated time (A):

61

1
2
3
4
5
6
Point of departure: Drawing room
Point of arrival: Office Workstation
62
Worksheet: Example of step breakdown
between point of departure and arrival
Breakdown of steps Time estimation
Drawing room till the ground floor of the building 1.5 min.
Ground floor to the car in the parking lot 1.0 min.
Drive to the company’s location 12.0 min.
Searching for parking and parking the car 4.0 min.
From the parking to the office building 1.25 min.
Ground floor to the office workstation 2.0 min.
Total 21.75 min.

Worksheet: Example of step breakdown
between point of departure and arrival
Breakdown of steps Time estimation
1
2
3
4
5
6
7
8
9
10
Point of departure:
Point of arrival:
63
% off = (difference between A & B) X 100
A
Total estimated time (B)
Estimated time (A)

3 ponies in Buffer
• The Arrogant Pony (I/me)
• What if?
• So what? (All is OK!!)

Marginal Q2
“A Q2 activity which has been initiated within the
space of its buffer is called marginal Q2.”

4:00
Travel time = 30 min
3:30
3:20
10 min
Q1
Q2
Q1 Marginal
Q2 Q2

Improvement starts with “I”

It is better to plan for a year and
execute in a day than
to plan in a day and execute in
a year.

Think a 100 times before you make a decision but
once you make a decision stand by it as one man.

Life is not a sprint
it’s a marathon.

If you do not sweat in peace
you will bleed in war.

Concept
You need to have the ability to remember and
document each and every promise and
commitment that you make.

Primary Organizational
framework (POF)
It has three tools
1. GK book
2. To Do lists
3. DS
Phone
Messages
(Voice mails) Emails
SMSProjects
Phone callsMeetings
Face/Face
Physical Inbox

The Gatekeeper of tasks:
GK-Book

Some possible entries
¬ Telephone numbers and addresses with
accompanying notes.
¬ General reminders like buying a battery
for your watch or buying a stapler for your
office.
¬ Reminders regarding appointments with
people.
¬ Picking up milk for your home.
67

Some possible entries
¬ Grocery lists.
¬ Expenses.
¬ Putting down how much you jogged the
other day.
¬ Jotting down the winning idea that came
to you while you were stuck in the traffic
jam.
¬ An excellent proverb or a verse from
poetry that you would like to refer to
later.
67

Interaction of the GK Book with the To-Do Lists
Scan every
Month
Scan every
Week
Scan every
Day
Scan every
Year
Master To-Do List
Current Year To-Do
List
Current Month To-
Do List
Current Week To-Do
List
Today To-Do List
DS (Appointments)
72
GK
Book

Today To-Do List
(TTL)
Current Week To-
Do List
(CWL)
Previous Day’s
Today To-Do List
(TTL)
The GK
Book
Compilation of the Today To-Do List
73

Current Week To-
Do List
(CWL)
Current Month To-
Do List
(CML)
Previous Week’s
Current Week To-
Do List (CWL)
The GK
Book
74
Compilation of the Weekly To-Do List

Current Month
To-Do List
(CML)
Current Year
To-Do List
( CYL)
Previous Month’s
Current Month To-
Do List (CML)
The GK
Book
75
Compilation of the Monthly To-Do List

Current Year To-
Do List
(CYL)
Master To-Do List
(MTL)
Previous Year’s
Current Year To-
Do List (CYL)
The GK
Book
75
Compilation of the Yearly To-Do List

Sep’ 12
24 25 26 27 28 29 30

24 25 26 27 28 29 30 01 02 03 04 05 06 07Sep 12
Oct ‘12

A1
A1: Iqrar Ahmed Abbasi
0333-1234567
Counseling about
Personal Development ,
Karachi PC Hotel
11:40
2:20
A2
A2: Nayyar Abdul Rab
0333-7654321
Marketing Meeting
13-D, Gulshan-e-Iqbal,
Karachi.
A1
11:40
2:20
A2
Sep’ 12
24 25 26 27 28 29 30

3 Cardinal rules of DS
¬ Don’t give an appointment to anyone
without looking at your DS
¬ Don’t start your day without looking at your
DS
¬ Always have the active week on the left
side.
87

4 Functions of the D.S.
¬ Handling of Appointments
¬ Ability to create and manage TRQ2’s
¬ Roles and Goals Planning (Final Step)
¬ Synchronization of Long Range and Short
Range planning

A1
A1: Mr. Abrar Ahmed
MEETING WITH
MR. ABRAR
Q1TRQ1
Time Restricted
Q1 WALKQ2
Time
Restricted
Q2
TRQ2
Sep’ 12
24 25 26 27 28 29 30

The Concept of TRQ1
The degree of success of a person is
directly proportional to how well he can
convert his Q2s into TRQ2s and treat them
as ‘TRQ1s’.
64

Suppose one wants to build a houseSuppose one wants to build a house
•Requirements
•Budget
•Location
•Hiring an architect
20

“ We can safely conclude that it is unwise to start
building a house without a vision and a plan ”
21

Just as it is unwise to start building your house
without a plan, it is unwise to start your day,
your week, your month, your year and your life
without a vision and a plan
21

We at Timelenders suggest that before
we start our day we should invest………
¬ At least 45 minutes to vision and plan our day
¬ At least 4 hours to vision and plan our week
¬ At least 8 hours to vision and plan our month
¬ And at least 3 days to vision and plan our year
21

“ Long range planning does not deal with future
decision, but with the future of present decision ”

What you do in these 45 minutes, 4 hours and 8
hours is the focus of our training

I don’t have 45 minutes in the beginning of
the day?

Why 45 minutes? Why not more or less?
The modules of planning that we introduce take
about this much time the actual time will depend
on the individual.

Are these 45 minutes included in 2 hours?

Be soft on a person,
hard on the principle.

My greatest mistake in life is that I said yes when I
should’ve said no

Your ability to say ‘yes’‘yes’ and keep your word lies in
your ability to say ‘no’.
Suleman Ahmer

The higher the balance in
the account, the easier
for you to say “No”

Courage is not the absence of fear,
It is the conscious understanding that
there is something more important
than fear.

The correct usage of
INSHAALLAH

We will take Grozny and
only Allah can stop us.

Sentences That You should
Avoid

Inshallah I shall see what I can do.

‘I shall try but let me not promise you anything at
this time’
‘ Let me talk to my wife and see what
she says.’

The fastest land animal on earthThe fastest land animal on earth
Top speed is 110 km per hourTop speed is 110 km per hour
From 0 to 90 km per hour in 4 secondsFrom 0 to 90 km per hour in 4 seconds

Lessons From Cheetah
• Vision, vision and vision
Planning, planning and planning
“It is better to plan for a year and execute in a day
than to plan in a day and execute in a year.”
• Focus and unity of decision
“Think a 100 times before you make a decision but
once you make a decision stand by it as one man.”
•Flexibility in strategy (Sprint VS Stalk)
“Life is not a sprint, it’s a marathon.”
“Planning is not an expense, it’s an investment.”
“Planning is not predicting the future; it is the best
course of action.”
• What race are you in?

I can allow my marriage to fail,
but
I cannot allow this merger to fail.
Jurgen Schrempp

Jurgen Schrempp
Age: 58 years
Education: High school
dropout, engineering degree,
apprentice mechanic
Career Highlights:
Named CEO of Mercedes-Benz South Africa in 1985
CEO of Deutsche Aerospace in 1989
CEO of Daimler-Benz in 1995
Family: Married with two sons
Hobbies: Mountain climbing, tennis, jazz
trumpet, chess
Favorite Cigar: Partagas

The strength of a person is the strength of his
weakest role.
Suleman Ahmer

“It must be borne in mind that the tragedy
of life doesn’t lie in not reaching your goals.
The tragedy lies in having no goals to reach.
It isn’t a calamity to die with dreams unfulfilled,
but it is a calamity not to dream.
It is not a disgrace not to reach the stars,
but it is a disgrace to have no stars to reach.

It is not a disgrace not to reach the stars,
but it is a disgrace to have no stars to
reach.

Work as if no prayer
will help
Pray as if no work will help

Facts are stranger than
fiction

It is not the reality that matters,
It is the “perception” of reality that
matters in human behavior.

A good manager is the one who
produces good managers.
Aga Hassan Abdi

If you don’t sweat in peace
you will bleed in war

"Would you tell me, please, which way I ought to go
from here?"
"That depends a good deal on where you want to get
to," said the Cat.
"I don't much care where –" said Alice.
"Then it doesn't matter which way you go," said the
Cat.
"– so long as I get somewhere," Alice added as an
explanation.
"Oh, you're sure to do that," said the Cat, "if you only
walk long enough."

Imam Shamil
“I know, we will be defeated
but I am fighting to buy
time to produce a
generation that can resist
Russians after we are
gone.”

We choose the certainty of war over the
uncertainty of peace and we will fight.
Elieh Izetbegović

“It is a terrible thing to see but have no
vision.”
Helen Keller

…I have a dream that one day on the
red hills of Georgia the sons of
former slaves and the sons of former
slave owners will be able to sit down
together at the table of
brotherhood.
I have a dream that one day even
the state of Mississippi, a state
sweltering with the heat of
injustice, sweltering with the heat
of oppression, will be transformed
into an oasis of freedom and justice.

I have a dream that my four little
children will one day live in a nation
where they will not be judged by the
color of their skin but by the content of
their character.
I have a dream today.
I have a dream that one day down in
Alabama, with its vicious racists, with its
governor having his lips dripping with the
words of interposition and nullification,
that one day right down in Alabama little
black boys and black girls will be able to
join hands with little white boys and
white girls as sisters and brothers…

…Let us not wallow in the valley of
despair.
I say to you today, my friends, so
even though we face the
difficulties of today and
tomorrow, I still have a dream. It
is a dream deeply rooted in the
American dream.
I have a dream that one day this
nation will rise up and live out the
true meaning of its creed: "We
hold these truths to be self-
evident; that all men are created
equal.“…

Mr. Yousuf Shirazi (Chairman
Atlas Group)

Maulana Abul Hasan Ali Nadavi
1914 - 1999

Do not grieve that Roses
have thorns
Rejoice that thorns
have Roses.

Long range planning does not deal
with future decision, but with the
future of present decision.

Planning is not predicting the future, it is the
best course of action at this time.

You should not be without a plan at any given
point in your life.

If you are failing to plan
you are planning to fail.

“Life should be an ‘exclamation’ and not an
‘explanation’.”
Anonymous

“Prosperity makes friends;
Adversity tries them.”
Anonymous

“What you are is shouting so loud at me, I cannot hear
what you are saying.”
Anonymous

GLORIA STEINEM: Without leaps of imagination, or
dreaming, we lose the excitement of possibilities.
Dreaming, after all, is a form of planning.

HERB COHEN: If you don't know where you are
going, you can never get lost.

RALPH WALDO EMERSON: The world makes way
for the man who knows where he is going.

When a person cannot deceive himself the chances are
against his being able to deceive other people.
Mark Twain (1835 - 1910), Mark Twain's
Autobiography

1. b
2. b
3. b
4. b
5. e
6. d
7. b
8. c
9. b
10. d
11. a
12. d
13. d
14. c
15. a
Key - Quiz A on the Time Quadrants

Key - Quiz B on Time Quadrants
1. False
2. b
3. c
4. d
5. b
6. b
7. c
8. c
9. b
10. a
11. b
12. b
13. c
14. a
15. c

Answers- Quiz on DS
1. False
2. b
3. d
4. a
5. a
6. True
7. b
8. a
9. False
10.c

Answers-Quiz on to-do lists and the GK book
1. True
2. False
3. b
4. False
5. False
6. True
7. False
8. False
9. e
10. e
11. b
12. b
13. b
14. False
15. c
16. True
17. a
18. True

Answers- Quiz on ground rules
1. True
2. C
3. C
4. False
5. D
6. False
7. True
8. False
9. True
10.False

Answers-Quiz on GK Book
1. True
2. False
3. b
4. False
5. False
6. False
7. True
8. False
9. False
10. e
11. e
12. b
13. b
14. b
15. False
16. c
17. True
18. a
19. True

Mr. Yousuf Shirazi
(Chairman Atlas Group)

“Have you hugged your kid today?”

Answers- Quiz on Time Quadrants
1. False
2. c
3. b
4. c
5. b
6. b
7. c
8. a
9. False
10. b
11. b
12. c
13. e
14. b
15. d

Presentations on 19/01/2011, ladies and gentlemen
(please note your title of the presentation)
Note: All material is in your manual.
1. How do you handle Q1 activities? (Manazir Team)
2. How do you handle Q2 activities? (Umair Team)
3. How to handle Q3s? (Asadullah Team)
4. Explain the difference between Internal and External Q1s?
(Umar Team)
5. How do you handle Q4s? (Bina Team)
6. Why is Q1 a high stress and low quality zone? (Fahad Team)
7. Explain how Q2s if delayed move into Q1s and what happens?
(Shafiq Team)

Presentations on 13/04/2011, ladies and gentlemen
(please note your title of the presentation)
Note: All material is in your manual.
1. How do you handle Q1 activities? (Adeel, Yasir &
Omer)
2. How do you handle Q2 activities? (Azeem & Ali)
3. How to handle Q3s? (Imran, Junaid & Umer)
4. Explain the difference between Internal and External
Q1s? (Kabir, Wain & Hussain)
5. How do you handle Q4s? (Abdul Rauf, Naeem &
Mazahir)
6. Why is Q1 a high stress and low quality zone? (Badar
& Adeel Baig)
7. To be successful which Quadrant should you be in? ()
8. Explain how Q2s if delayed move into Q1s and what
happens? ()
9. Why is Q2 a low stress and high quality zone? ()

• Khaterah-> thought ->determination -> words -> deeds
-> habits
• It is easier to reject the khaterah/thought than to
change a habit.
• The earlier you stop the easier it is.
• A human is like a never stopping grinder. We put
<flour> in a grinder, but sometimes we put some mud
or stones in it which corrupts the output. Even worse,
sometimes we allow others to put it.
• it is easier to stop the person from putting unwanted
things rather than trying to clean the outcome
(grinded)

1. B
2. B
3. C
4. B
5. D
6. B
7. D
8. D
9. D
10. C
11. B
12. A
13. D
14. A
Answers-Quiz A on Time Quadrants

The concepts of Strategic Time Management as leadership/management tools
1
2
3
4
5
Important elements to
lead/manage
How?
Higher Determination of
the staff
The staff spends more time
in Eustress zone
Higher levels of
empowerment
Honoring deadlines and
commitments
Better decision making in line
with the group’s vision and
objectives
By focusing on keeping
commitments through the
tools introduced
By keeping in the Q2 zone
by the application of
Quadrants
By understanding the
difference between
External and Internal Q1s
By focusing on the tools
introduced
By having refined
prioritization DMRs through
the application of Time
Quadrants
The
benefits

When a person cannot deceive himself the
chances are against his being able to deceive
other people.
-Mark Twain

DMRs
(Discretionary
Mental Routines)

Conscious
Level
Sub-
conscious
Level
Unconscious
Level
Discretionary Mental Routines - DMRs

Multi-tasking Multi-processing
ConsciousLevelSub-conscious
Level
 
 
DMRs (Discretionary Mental Routines)

1
2
1
21
2
1
2
Slicing / Time Sharing

Slicing / Time Sharing
Advantages Disadvantages
1. Saves Time 1. Lack of concentration
2. Loss of quality
3. Loss of resources due to
changing context

Multi-tasking without multi-processing through DMRs
(Discretionary Mental Routines)
 DMR
Conscious
Level
Sub-
conscious
Level
Trigge
r

Types of DMR
1. Instinct DMRs
- Sucking Milk
- Blinking of eyes
- Breathing
2. Motor DMRs
- Changing the gears of a car
- Cycling
- Swimming
3. Thought DMRs
- Instant thought DMRs
- Remembering the face of a person
- Repetitive thought DMRs
- Arithmetic
- Fighting Arrogance / Kibr

Behavior = Conscious Thoughts
Instinct DMRs
Motor DMRs
Thought DMRs
+
+
+

Watch your thoughts, they will become
your words
Watch your words, they will become your
actions
Watch your actions, they will become your
habits
Watch your habits, they will become your
character
Watch your character, it will become your
DESTINY

Id (Desires)
Ego (Self)
Superego
(Virtue)
Child
(Emotional
Self)
Adult
(Reasoning
Self)
Parent
(Dogmatic)
‫مطمئنة‬ ‫نفس‬
‫امارة‬ ‫نفس‬
‫لوامة‬ ‫نفس‬
Psychology
(Freud)
Transactional
Psychology
Islam

When a person cannot deceive himself the chances
are against his being able to deceive other people.
Mark Twain

Value - Want GRID
Value Want Doing Grid
Lines
1
2
3
4
5
6
7
8
Examples
Gym, book reading
Tennis, teaching
horse riding to kids
Swimming in swimming pool,
taking family for shopping
Eating higher quantities
of vegetables, Tahajjud
Speeding
Sightseeing,
banana split
Over eating, soda
drinks
Living with pollution
Worthwhile Goals-
Grid Lines 1 & 2
33

Value Want Doing Examples
Grid
Lines
1
2
3
4
5
6
7
8
Value - Want GRID
34

Grid
Lines
1
2
5
6
7
8
Going to the Library
Buying expensive
books
Driving to the Library
Searching for books
TV
Getting distracted
while reading
Getting stuck in
traffic on the way
Important-Like GRID
Worthwhile Goal: Book Reading
Time with friends
Successful people
4
3
4
Super Successful
people spend their
lives in Grid Lines
1 and 2
36

Grid
Lines
1
2
5
6
7
8
Going to Mosque
Getting inside the
Mosque on time
Working on my
Computer
Sleeping during
prayer times
Not being able to
hear the Azan
Important-Like GRID
Worthwhile Goal: Prayer
Answering the mobile
Successful people
4
3
4
Super Successful
people spend their
lives in Grid Lines
1 and 2
37
Washing for Prayers with
cold water during winter
Being ready for prayer
before the prayer time

Grid
Lines
1
2
5
6
7
8
Going to Gym
Staying focused
Drive to or coming back from Gym
Required level of exercise
Smoke after Gym
Rest during exercise
Doing a wrong exercise
Important-Like GRID
Worthwhile Goal: Exercise in Gym
Missing the Gym
Successful people
4
3
4
Super Successful
people spend their
lives in Grid Lines
1 and 2

Important
1. Waqt ka sahee istemal
2. Something which contributes to our aim in life i.e. the vision
3. Best of use of time
4. A person, event or happening whose presence or absence, doing
or missing, adopting or leaving can create an impact i.e. positive
or negative
5. Something we cannot ignore
6. The task which is compulsory and without performing this task,
something will be affected
7. Having greater value
8. Something that needs to be done / something of prime value
9. Something that requires for our worthwhile goals
10. Something which effects our life in a positive way if done or vice
versa

Time Management Phrase
1. Complete task in delegate time, efficient work and purposeful work
2. Privatizing a work, doing any work on time
3. Proper use of time
4. The act of process of planning and exerting conscious control over the amount of time
spend on specific activities
5. Completion of work wither the time by achieving the goals & objectives
6. A skill that helps to organize and plan the organizational goals
7. Effective results in a schedule time
8. Meeting timelines for difficult goals
9. Complete all assignments & tasks within deadline while managing & resolving urgent
issues that may arise
10. It refers to making the best use of time as time is always limited
11. Give maximum production within that time
12. To a lot time in priority basis
13. Manage personal & professional tasks
14. Priority task
15. To achieve target in given time
16. To better performances & improvement in work at short time periods

Time Management Challenges
• Prioritization between the task/jobs in hand
• Goal setting and self- motivation
• Not being able to manage time between studies and personal life
• Getting to office on time
• Sleeping on time

Consequences of Breaking Promise
1. Loss of cooperation
2. Loss of confidence
3. Loss of relation
4. Loss of mutual understanding
5. It is a sin and not liked by Allah
6. Loss of trust of people
7. It will be asked for on day of
judgment
8. Reliability of the person is shaken
in the eyes of others
9. Negative impact on society
10. Loss of time & money
11. It creates negative impact in mind
12. No future expectation
13. Self demotivation
14. Ethically wrong
15. Ignorance
16. People will avoid you
17. Loose respect
18. Subordinate doesn’t see as a role
model
19. Loose authority
20. Close the door for future
21. Sheds away reliability
22. Tampers the impression of a
person
23. Could hurt another person
24. Damage relationships
25. Bad impact on your personality
26. Nobody can trust on your
commitments
27. Loss of trust and credibility
28. Financial loss
29. Loss of respect and confidence
30. Increase in tension
31. Loss of integrity
32. Non professional attitude

Presentation
1. Please explain how to-dos are managed through the five to-do lists? (Saad
and Mudaser, Mr. & Mrs. Azher)
2. Please explain the possible entries into the GK Book and why it is
important to have all the entries in one place? (Yasir & Atikka, Phuppu
and Madam)
3. Explain how GK book and the five to-do lists ensure that we have hundred
percent control over our commitments? (Atta and Irshad, Mr. & Mrs.
Hamid)
4. Explain how appointments are kept through the DS or the Daily Scheduler?
(Moiz and Naveed)
5. Explain how the three cardinal rules ensure that we are able to give and
keep our appointments given months in advance? (Abdullah and Abdullah)
6. Please demonstrate how to use the DS sheet with examples? (Haroon and
Waseem)
7. Please explain how the to-do lists and GK book on one side and the DS on
the other side are synchronized? (Aamir and Waqar)

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