Toastmasters International Club Officers Training VP Education Training ACS ALS Omana Kallarakal Ast Division Governor Div H, District 79

1. Vice President
Education
Division H Training
25-06-2010
by
ALS ACS Omana Kallarakal

3. What is in it for You
Learn
 Planning
 Time Management
 Scheduling
 Conflict Resolution Skills

4. STANDARDS
 At Club Meetings
 Outside Club Meetings

5. Envision
Plan
Direct
Club Meetings

6. Plan Club Meetings
 Plan assignments 3 meetings in advance
 Confirm 10 days before meeting (TME)
 Get commitment from New/ Old Members

7. Plan Club Meetings
 Develop a fair schedule
 TME & GE to experienced TMs
 ‘AH’ / Timer / Word/ Thought to Novices
 Mix CC & AC speeches for variety

8. Track Progress
 Members progress in Communication
 Members progress in Leadership

9. Direct Club Meetings
 Create Varied Programs
–Theme Meetings
–Grab Bag Meetings
– Reverse Meetings
–Dual meetings
–Special Event

10. Create varied programs
 Conduct 4 Presentations/year from
The Successful Club or
Better Speaker or
Leadership Excellence Series
 - Patterns in programming Catalog 1314

11. Providing Variety at Meetings
1. Do not have one meeting template
2. Use a microphone occasionally (run
educational on use of mike)
3. Set up a wedding and bring in appropriate add
on guests
4. Cover difficult social issues

12. Providing variety at meetings
 Do a play
 A poetry lesson & members present
poetry
 Include a Toastmaster Magazine for 4
minute presentation.
 Practice Job Interviews
 Debate with Prime Minister, Opposition
Leader etc
 PechaKucha (20x20 – 6mins 40secs)

13. Prepare Agendas
 Work with Webmaster to Publish on the
Web Site
 Be ready with substitutes
 Lead by example
 Motivate participation

14. Club Leader
 Preside when president is absent
 Understand Parliamentary procedure
 Club Success Plan with Ex-Com
 Work towards achieving DCP Points

15. Club Leader
 Advocate participation in leadership
roles
 Become familiar with other opportunities
• Success/Leadership and Success/Communication
• Youth Leadership
• Speakers Bureaus
• Accredited Speaker

16. Represent the Club
 Act as liaison between
club / area / district
 Participate in and vote at
area / district functions
 Vote at the International
Convention

17. Promote
Participation in
Communication
&
Leadership
Tracks

18. Communication and
Leadership Tracks

19. Integrate Competent
Leadership Manual
1. Purchase Manual for display
2. Arrange for Written Evaluations
3. Educate Mentors
4. Track Progress

20. Administration Tips
 Assist members with paperwork
 Introduce incentives
 Promote constructive Evaluations

21. Orient New Members
 Introduce and explain
materials / procedures
 Match mentor with Mentee
 Arrange induction ceremony with VP
Membership
 Get them participating

22. Assign each new
member
 to be a Table Topics Speaker at 1st Meeting
 to be a Role player at 2nd or 3rd meeting
 to give the Ice Breaker at the 4th meeting or
sooner.
 Attract him to becoming a
Competent Leader in One Year

23. Boost Participation
in Toastmasters
Activities
 Explain training benefits
 Organize speech contests
 Promote Area / District meeting
attendance

24.  In your Club, Do you have :-
 Member Interest Survey
 Plan 3-4 Meetings in advance
 Assign every member a mentor
 Have a subcommittee
 President's Distinguished Club status Plan
 Include something different every month

26. Questions ?

27. You have been a club member for a year.
You have grown bored and find that your club
meetings are no longer enjoyable.
It’s the same old routine: Table Topics,
speeches and evaluations.
As club vice president education, how would
you make your club meetings more
entertaining?

28.  You realize that most of your club’s members
have not yet achieved the Competent
Communicator (CC) award, even though
many of them have been club members for
several years.
 What can you do to motivate these lethargic
members to complete the Competent
Communication manual and receive the CC
award?

29. Best
Wishes !
http://inneruniverse.freetoasthost.info

30. ABU DHABI TOASTMASTERS
MEMBERS PROGRESS AS ON August-2008
Abraham Thom as 10
Ali Moham ed Al Mansoori 8
Althaf Ahm ed 9
Balaram an S 4
Benny Eapen Kuzhinapurathu 1
Bharat Mehta 21
Bhojraj Nam deorao Mane 5
Chakkaravarthy Rangan 0
Delaine D'Costa 4
Elroy Vas 1
George Am booken 14
Jaya Nair 2
Kate Jose 2
Krishnan G. M. 10
Krishnan Subram anian 10
Lennie D' Souza 10
Loyola Pinto 26
Maher Al-Wazir 8
Moham ed Hosni 0
Om ana Kallarakal 18
Padm akum ar Pandurangan 5
Rajkum ar Kam at 4
Rakesh Krishnan 0
Rao D. A. 10
Raveendra Rai 20
Rejinald Rajan 6
Salim Sayyid 12
Sanjay Vissa 14
Santhana Anandram an 10
Santhosh Kum ar Shenoy 7
Shaju Perinchery 6
Shashi Kum ar Nair 1
Shrikant Karkare 2
Shukla Datta 35
Shylesh Raj 1
Sudha Datta 30
Sudhir Menon 22
Sunil T. Kum ar 6
Thom as Protasio Coutinho 10
Thom as P Varghese 0
Tresa Benny 1
0 10 20 30 40
CC AC(B) AC(S) AC(G)

32. Name : OMANA KALLARAKAL
Requ
Proje
Project ired Roles Date
ct No
No
1 Speech Evaluator 04-02-07
Listening and 2 Table Topics Speaker 31-10-06
1 3
Leadership 3 Ah counter
4 Grammarian/Ah Counter/Quiz/Word 17-07-07
1 Speech Evaluator 01-05-07
2 Critical Thinking 2 2 Grammarian/Ah Counter/Quiz/Word
3 General Evaluator 18-03-07
1 Speech Evaluator 07-05-07
3 Giving Feedback 3 2 Grammarian/Ah Counter/Quiz/Word 24-06-07
3 General Evaluator 05-07-07
1 1 Timer 13-05-07
and
Time 1 Toastmaster of the Evening 19-09-06
4
Management 2 Speaker
1
3 Grammarian/Ah Counter/Quiz/Word 10-06-07
4 Table Topics Master
1 Speaker
Planning and 2 General Evaluator 24-07-07
5 3

33. CL PROGRESS
1. Listening &Leadership 2. Critical Thinking 3. Giving Feedback 4. Time Management
Required No 2/3 2/3 3/3 1 1/4
Roles 1 2 3 4 1 2 3 1 2 3 1 1 2 3 4
Speaker/Thought
Ah/ Word/Quiz
Ah/ Word/Quiz
Ah/ Word/Quiz
Ah/ Word/Quiz
Gen Evaluator
Gen Evaluator
Sp Evaluator
Sp Evaluator
Sp Evaluator
T T Speaker
Ah counter
TTMaster
Timer
TME
Members
Ali Mansouri 10-07-07 29-04-08 24-06-08 03-10-06 21-08-07
Anwar Ahmed 11-11-08
Balaraman 13-11-07 11-11-08 27-11-07 16-09-08 02-10-08 28-09-08
Benny Eapen 25-11-08 24-06-08 10-06-08 28-09-08 19-07-08
D.A.Rao 25-11-08 04-09-07 15-04-08 11-12-08
Deekshith 19-08-08 25-11-08 14-10-08
Drishya Parissini 19-08-08 11-11-08 30-09-08
Delaine D'Costa 24-07-07 11-12-07 10-07-07 15-04-07 11-11-08 30-10-07 02-10-07
Elroy Vaz 30-09-08 25-11-08 10-06-08 16-09-08
Jaya Nair 16-09-08 15-04-08 28-10-08 25-11-08 01-04-08
Kate Jose 03-04-08 01-04-08 08-10-08 10-07-08 15-04-08 22-07-08
Krishnan S 04-01-08 21-08-07 11-12-07 19-09-08 17-10-07 19-06-08 29-05-08 15-04-08
Maher 18-09-07 29-05-07 07-08-07 04-03-08 26-07-07 10-07-08
Mane 10-06-08 25-11-08 24-06-08 11-12-08
Ramita 25-11-08
Rangan 16-09-08 28-09-08 11-11-08
Rejinald Rajan 10-07-07 12-12-06 06-03-07 15-04-08 26-12-06 17-04-07
Shyam 02-09-08

34. Meeting No
BE A CL in One Year
Your Role CL Project No, Role No
1 Gave a Table Topic Speech Project 1, Role 1/3
2 Quiz Master
3 Ah-Counter Project 1, Role 2/3
4 Time Keeper Project 4, Role 1/2
5 Give Ice Breaker Speech
6 Grammarian-(Word Master/Ah-Counter) Project 2, Role 1/2
7 Befriend a Guest Project 7, Role 1/2
8 Volunteered to Edit Newsletter Project 10,Role 1/1 Complete
9 Give Speech 2 Project 5, Role 1/3
10 First Evaluation Evaluator Project 1, Role 3/3 Complete
11 Table Topics Master Project 5, Role 2/3
12 Speech Evaluator Project 2 Role 2/2 Complete
13 Grammarian-(Word Master/Ah-Counter) Project 3, Role 1/3
14 Club Contest Contest Chair Project 8, Role 1/3
15 General Evaluator Project 5, Role3/3 Complete
16 Give Speech 3 Project 4, Role 2/2 Complete
17 Speech Evaluator Project 8, Role 2/3
18 Toastmaster of the Evening Project 8, Role3/3 Complete
19 Speech Evaluator Project 3, Role 2/3
20 Christmas Party Organized Food Project 6, Role1/1 Complete
21 General Evaluator Project 3, Role3/3 Complete
22 Table Topics Master Project 7, Role2/2 Complete
VP Education assigns a Mentee to you
23 Project 9, Role1/1 Complete
or Be a Guidance Committee Member

35. TOASTMASTERS ABU DHABI CHAPTER – 1950
AGENDA & ROLE PLAYERS FOR NEXT THREE MEETINGS
October 27, 2009 November 10, 2009 November 24, 2009
Description
Meeting No. 372 Meeting No. 373 Meeting No. 374
Greet master TM D A Rao TM Abraham Thomas TM Sunil Kumar
Toastmaster of the
MTM Delaine D’costa TM Pradeep Pai TM Usman Mufti
Evening (TME)
Thought of the day TM Rizwan Aziz TM Inderjit Singh TM Jinbo Chin
Word for the day TM Jinbo Chin TM Sachin Patel
Quiz Master TM Pradeep Pai TM Nazha Kamal TM Rameez Kachadia
AH Counter TM Usman Mufti TM Krishnan Subramanian TM Rizwan Aziz
Timer TM Arun Karole TM Ajayjit Singh MTM Lila Machrouh
Video Elton Almeida TM Rameez Kachadia TM Mugere Godfrey
Table Topic Master TM Rejinald Rajan TM Jonathan Fernandez TM Thomas coutino
MTM Sonia Puthoor TM Sudha Datta MTM Delaine D’costa
MTM Priya Kumar MTM Priya Kumar MTM Priya Kumar
Speakers TM Shashi Kumar TM Bhojraj Mane TM Rejinald Rajan
TM Santosh Shenoy MTM Lila Machrouh TM Loyola Pinto
TM Harish Shewami TM Sachin Patel TM Abraham Thomas
TM Loyola Pinto TM Aby Hans TM George Ambookan
TM Ali Al-Mansoori TM Sunil Kumar TM Krishnan subramanian
Evaluators TM George Ambookan TM Thomas Coutino TM Sanjay Vissa
TM Altaf Ahmad TM D A Rao TM Santosh shenoy
MTM Delaine D’costa TM Bhojraj Mane
General Evaluator TM D. A . Rao TM Rejinald Rajan TM Pradeep Pai
TM Sudha Datta MTM Delaine D’costa TM Pradeep Pai
MTM Priya Kumar TM Rejinald Rajan TM Salim Sayyid
Hot Seat Speakers TM Bhojraj Mane TM Loyola Pinto TM Bharat Mehta

36. Successful Club Series
1. The Successful Club 289
2. The Moments of Truth 290
3. Finding New Members for Your Club 291
4. Evaluate to Motivate 292
5. Closing the Sale 293
6. Creating the Best Club Climate 294
7. Meeting Roles and Responsibilities 295
8. Mentoring 296
9. Keeping the Commitment 297
10. Going Beyond Our Club 298
11. How To Be A Distinguished Club 299
12. The Toastmasters Education Program 300

37. Better Speaker Series
Title Catalog No
1. Beginning Your Speech 270
2. Concluding Your Speech 271
3. Take the Terror Out Of A Talk 272
4. Impromptu Speaking 273
5. Selecting Your Topic 274
6. Know Your Audience 275
7. Organizing Your Speech 276
8. Creating an Introduction 277
9. Preparation and Practice 278
10. Using Body Language 279

38. Success Communication Program for ACG
Estimated Catalog
Program Title Time Number
1-2 hours
Speechcraft (4-8 sessions) 205
each session
2-1/2 - 3
How to Listen Effectively 242
hours
2-1/2 - 3
The Art of Effective Evaluation 251
hours
Building Your Thinking Power I: 2 - 2-1/2
253
Mental Flexibility hours
Building Your Thinking Power II:
2 hours 254
The Power of Ideas
From Speaker to Trainer 4-5 hours 257

39. Success/Leadership Program-for ACG
Estimated Catalog
Program Title
Time Number
How to Conduct Productive Meetings 1 hour 236
15 mins
Parliamentary Procedure in Action (5
each 237
sessions)
session
Leadership I: Characteristics of Effective
2-1/2 hours 255
Leaders
Leadership II: Developing Your
2-1/2 hours 256
Leadership Skills
Leadership III: Working in the Team 1 - 1-1/2
258
Environment hours
2-1/2 - 3
Improving Your Management Skills 259
hours

40. Club Success Plan
2 CC’s Name: Date
Name: Date
1 AC (check one)
1. Bronze Name: Date
2. Silver Name: Date
3. Gold Name: Date
1 Leader Award (check one)
1. Competent Leader Name: Date
2. Advanced Leader Name: Date
3. DTM Name: Date
4 new members Name Date
Name: Date
Name: Date
Name: Date
2 CC’s Name: Date
Name: Date
1 AC (check one)
1. Bronze Name: Date
2. Silver Name: Date
3. Gold Name: Date
1 Leader Award (check one)
1. Competent Leader Name: Date
2. Advanced Leader Bronze Name: Date
3. DTM Name: Date
4 new members Name: Date
Name: Date
Name: Date
Name: Date

41. •A) Membership on 30/06/2009............................................................... __________
•B) Number we will recruit............................................................... __________
•C) Number who will drop their membership this year...................... __________
•D) Total members on 30/06/2010 (A + B – C)............................... __________
• REQUIRED: D must either be greater than 20, at least 5 greater than A for club to
receive recognition.
Club officers who participated in the completion of this plan, sign below:
President: VPE: VPM: VPPR:
Secretary: Treasurer: Sgt @ Arms: Date completed:

42. DCP Points GOAL ACHIEVED
1 CCs 2 1
2 Additional CCs 2 1
3 ACs 1 1
4 Additional ACs 1 1
5 CL, AL, or DTM 1 1
6 Additional CL/AL/DTMs 1 1
7 New Members 4 1
8 Additional New Members 4 1
9 Officers Trained
June-August 4 1
December-February 4
10 Submitted on time
October & April Renewal 1 1
Officer List 1

43. 1. Listening 2. Critical 3. Giving 5. Planning&
Projects 4. Time Management
&Leadership Thinking Feedback Implementation
Required No 2/3 2/3 3/3 1 1/4 3/4
Roles 1 2 3 4 1 2 3 1 2 3 1 1 2 3 4 1 2 3 4
Speaker/Thought
Speaker/Thought
Ah/ Word/Quiz
Ah/ Word/Quiz
Ah/ Word/Quiz
Ah/ Word/Quiz
Gen Evaluator
Gen Evaluator
Gen Evaluator
Sp Evaluator
Sp Evaluator
Sp Evaluator
T T Speaker
Ah counter
TTMaster
TTMaster
Timer
TME
TME
Members
Ali Mansouri 10-07-07 29-04-08 24-06-08 03-10-06 21-08-07 25-11-08 11-12-07 29-05-07
Anwar Ahmed 11-11-08
Balaraman 13-11-07 11-11-08 27-11-07 16-09-08 02-10-08 28-09-08
Benny Eapen 25-11-08 24-06-08 10-06-08 28-09-08 19-07-08
D.A.Rao 25-11-08 04-09-07 15-04-08 11-12-08 02-10-07
Deekshith 19-08-08 25-11-08 14-10-08
Drishya Parissini 19-08-08 11-11-08 30-09-08
Delaine D'Costa 24-07-07 11-12-07 10-07-07 15-04-07 11-11-08 30-10-07 02-10-07
Elroy Vaz 30-09-08 25-11-08 10-06-08 16-09-08
Jaya Nair 16-09-08 15-04-08 28-10-08 25-11-08 01-04-08
Kate Jose 03-04-08 01-04-08 08-10-08 10-07-08 15-04-08 22-07-08
Krishnan S 04-01-08 21-08-07 11-12-07 19-09-08 17-10-07 19-06-08 29-05-08 15-04-08 24-06-08 22-11-08 08-01-08
Maher 18-09-07 29-05-07 07-08-07 04-03-08 26-07-07 10-07-08 21-08-07
Mane 10-06-08 25-11-08 24-06-08 11-12-08 03-04-07 11-11-08 16-09-08
Ramita 25-11-08
Rangan 16-09-08 28-09-08 11-11-08
Rejinald Rajan 10-07-07 12-12-06 06-03-07 15-04-08 26-12-06 17-04-07 24-07-07 04-03-08 13-11-07

44. Roles Planning
MEMBERS ROLES 2008-2009
Sl. Name Proj 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101
1 Member 1 0 WORD TIMER SPKR QUIZ GE
2 Member 2 0 AH WORD TIMER SPKR QUIZ SPKR SPKR GE TME
3 Member 3 1 AH WORD TIMER SPKR QUIZ SPKR SPKR GE TME
4 Member 4 1 AH WORD TIMER SPKR QUIZ SPKR GE TME SPKR
5 Member 5 1 AH WORD TIMER SPKR QUIZ GE TME
6 Member 6 1 AH WORD TIMER SPKR GE TME
7 Member 7 2 QUIZ AH WORD TIMER SPKR TME
8 Member 8 2 QUIZ AH WORD TIMER GE SPKR
9 Member 9 3 QUIZ SPKR AH WORD TME TIMER
10 Member 10 3 QUIZ SPKR GE AH WORD TME TIMER
11 Member 11 3 SPKR GE TME AH WORD TIMER
12 Member 12 6 SPKR GE TME AH WORD TIMER
13 Member 13 7 SPKR GE TME AH WORD TIMER
14 Member 14 8 SPKR GE TME AH WORD TIMER
15 Member 15 9 SPKR GE TME QUIZ AH WORD TIMER
16 Member 16 10 SPKR GE TME SPKR SPKR QUIZ AH WORD
17 Member 17 10 GE TIMER TME SPKR QUIZ AH WORD
18 Member 18 11 TIMER TME GE QUIZ AH
19 Member 19 12 TME GE QUIZ