1. Financial Best Practices
By Luc Maurer @ Camptocamp

2. 2/13www.camptocamp.com / 07/04/13
Quick & easy corrections
■ Tried to cancel an invoice that you have validated or cancel a bank
statement ?
■ Impossible since some entries are automatically validated.
■ account_cancel => illegal in most countries to move back to draft a
posted entry
Solution : account_default_draft_move
■ It forces the system to create entries with 'draft' status by default
■ Then you can use native OpenERP cancel button (until YOU decide to
validate entries)

3. 3/13www.camptocamp.com / 07/04/13
Prevention of obvious mistakes
■ With version 7, OpenERP added most of the financial constraints
Camptocamp requested
■ Some constraints are still missing :
- Forbid to pickup a date that is not in the fiscal year of the concerned period
- Remove the possibility to modify or delete a move line related to an invoice
or a bank statement
- Etc..
Solution -> account_constraints module
-
- Extra constraints will be added

4. 4/13www.camptocamp.com / 07/04/13
We eased invoice encoding
We do not agree with some simplification made at invoice level :
■ No more notes at invoice line level (1 field for description & note)
■ No more form view to encode invoice lines
Solution -> html_invoice_product_note (for invoices) & sale_note_flow
(for sale orders)
■ Put back the notes fields... with WYSIWYG features added (Bold,
underline, italic, bullet points...)
■ Invoice line is opened with a form view (like in v6.1)

5. 5/13www.camptocamp.com / 07/04/13
Better generic invoice template
■ You like it ?
■ Solution → invoice_webkit
(sale_order_webkit is available too)

6. 6/13www.camptocamp.com / 07/04/13
Fast import framework of bank transactions
Light and powerful banking framework
■ Electronic bank statement import capacities (easy to adapt to your bank)
Solution : account_statement_base_import
■ Auto-completion tool : set of completion rules will auto-complete some
missing informations
Solution : account_statement_base_completion
■ Bank statement validation → generate accounting entry
Solution : Standard functionality

7. 7/13www.camptocamp.com / 07/04/13
KILL account_voucher module...
Since performance and reliability are our focus, we have decide to stop using
the module account_voucher :
■ Too many bugs because too complex
■ Performance killer
■ Too many dependences → almost always forced to install it
Solution → modules statement_voucher_killer & invoicing_voucher_killer
■ These modules remove the creation of the voucher reconciliation system from
bank statement and the invoice

8. 8/13www.camptocamp.com / 07/04/13
No voucher ? How to easily reconcile ?
We use 'account_advanced_reconcile' module :
■ Real automatic reconciliation (fully or partially) of accounting entries with
the same account, partner AND reference
- very restrictive in order to give full confidence to user
- very fast computation (just click on blue arrow to start)
- full traceability of what the system reconcile for you → easy correction if
necessary
■ + manual reconciliation for exceptions

9. 9/13www.camptocamp.com / 07/04/13
Fast & reliable financial reports
We use 'account_webkit_financial_report'
■ General ledger
■ Trial balance
- Option 1 : Start balance, Debit, Credit, End balance
- Option 2 : Periods or fy comparative views (+ difference in value and %)
- Option 3 : Up to 4 Periods or fy comparative views in columns
■ Partner ledger
■ Partner balance (with the same 3 options than the trial balance)
■ Open invoices report (at any date in the past)
■ + account_export_csv to export these reports

10. 10/13www.camptocamp.com / 07/04/13
Credit control (followup)
■ We have create the module 'account_credit control' to send email or pdf
letter payment reminder.
■ Credit control vs OpenERP official followup module ?
- Very fast (made initially for B2C e-commerce business)
- You can set more than 1 credit control policy
- You can send reminder to a specific group of customer if you like
- You can choose for a specific date of reminder (no only current date)
- Reminders can be based on the due date or last reminder date
- Full history of past reminders on the invoice level
- You can cancel if case of error and do corrections easily
- Nice good-looking letter/email template

11. 11/13www.camptocamp.com / 07/04/13
Credit control letter template

12. 12/13www.camptocamp.com / 07/04/13
…some other modules ported to v7.0
■ currency_update : choose you web source and fetch automatically
currency rate into your OpenERP on a daily, montly or yearly basis...
■ account_consolidation : do multicurrency accounting consolidation from
several subsidiaries to the mother company
■ budget : create multi-currency & multi-company budget.
■ account_multicurrency_revaluation : calculation and automatic booking
of the currency revaluation/provision. Legal Compatibility for France,
Switzerland and UK (and probably any country)

13. Luc Maurer
Founder & Managing Partner
luc.maurer@camptocamp.com