Pacific World is a conference management company that believes exceptional environments and face-to-face communication help open new perspectives. They create unique settings for interpersonal communication to help their partners achieve their goals. Pacific World is connected globally but takes a local approach, and is inspirational in designing impactful strategies. They are empowering by providing experiences that help clients tackle challenges.

1. Pacific World
Opening up new perspectives in conferences management

2. We believe…
Exceptional environments and extraordinary
experiences help to open up new perspectives
promoting interpersonal communication.
The world change, technologies helps shorten
distance but nothing can substitute the human
contact, the face-to-face communication.
We create, plan and arrange…
Unique settings for interpersonal communication,
empowering our partners in the pursuit of their
goals.
Pacific World
Pacific World is the key to seeing things
with different eyes…

3. We are
Connected Inspirational Empowering
We are connected to global realities, We are inspirational designing We are empowering providing unique
but with an approach based on a strategies that will have a experiences that help to set free ideas
deep knowledge of the possibilities measurable impact on your business. and impulses that help you to tackle
offered by each local environment. your daily challenges.

4. A History of Excellence

5. Professional Congresses Organiser
We combine PCO services, high quality 30 years of experience Our specialised PCO team is one of
Destination Management and Creative 3.000 events successfully managed our most valuable resources: a
Communications in-house along with (including Congresses from 200 to dinamic, proactive staff, with long
extensive logistical experience to offer 4.000 delegates). lasting experience managing
a distinct advantage to association 30 Destinations around the world with professional conferences and
meeting organizers. Pacific World team. medical and scientific meeting and
30M customers from 20 markets as congresses.
part of the TUI Travel PLC, the number
one international travel group with
over.

6. PCO expertise: Best in class operational delivery
Highly qualified team with extensive PCO experience
and unequalled local knowledge that deliver
congresses with great attention to detail.
Our staff work as advisors and consultants, focus in
provide tailored solutions, offer a professional and
efficient service adding timeliness, financial
responsibility and superb suppliers management.
Excellence in customer care
Each congress is tailor-made and we are involved every
step of the way: from conception and planning, to on-
site organization. A strategic approach based on
understanding your objectives, needs and resources.
Global presence: Quality control
Strong relationships with key local partners and an
international presence allow us choose suppliers based
Congresses by on their quality delivering services but also make
exclusive arrangements , negotiate the competitive
Pacific World rates and contract terms.
Powerful technology
Our strong and sophisticated software enable us to
efficiently manage the technical and scientific
Members of:
secretariat.
PW key for success
Rigurous quality control • Versatility & Flexibility
Official agency:
Proffesional procured suppliers • Negotiation leverage
EIBTM
Pacific World Spain from 2004 Strong PCO knowledge • Purchasing power
Powerful technology • Experience & experstise
IFRA 2012
Pacific World Spain Efficient and detailed budget management

7. Full PCO Services PCO Services

8. Core PCO
At Pacific World we believe in build
long term relationship to cover needs
and interest of the stakeholders
involved in a Conference.
Outsourcing the planning and
organisation of meetings and
conferences with Pacific World allow
associations optimise resources leaving
logistics and budgeting issues in hands
of a PW permanent contact.

9. Powerful Technology
A powerful and reliable software is an
important asset in the conference
management.
At Pacific World we continuously work
to offer the most advanced technology
available for Congress management.
Our aim is offer a full coverage of
online registration, accommodation,
abstract and exhibition management.

10. Reliable software Committee access
Our software allows to register, With an special password, the
edit personal data, book and pay Organizing Committee can consult
services on a secure server the list of participants, status of
through a personal username and sales, and other submitted data.
password.
Delegates access Software embedded in our website
Pacific World conference management
Delegates are able to access,
system is embedded in our free of
view and edit online the
Charge website layout.
submitted data.
Whenever they want to add more
Services they only have to access Suitable website
through their personal login and Our free of charge website includes
password to do it. Access to Accommodation,
Registration,Transportation,
Tours and Flights services.
Powerful Technology:
Technical Secretariat

11. Versatile system: User roles Abstract Management:
Different user roles with different rights in Submission
order to allow each specific user group to Options to abstract submission and
easily access and undertake their specific withdrawal (multiple abstracts per
tasks. submitter/author), automated online
validation (form and completeness) of
Abstract Submission and submitted abstract, possibility to add
Evaluation Setup co-authors, select main author or
presenter, upload the abstract file
Abstract submission process includes and make configuration changes and
submission, review and judgment by the publish abstract.
scientific committee and final evaluation
and allocation of abstracts.
Powerful Technology:
Scientific Secretariat
Abstracts & Programme
Management
A powerful web-based abstract
management system tailored for
conference specific needs.

12. Abstract Management: Review Congress visitors: Personal
Different functions for reviewers: Program
Review and rate abstracts according the Access to a personal program module,
event configuration, review only certain which allows to look up the entire
categories, overview of open and program in different views, with
completed tasks along with various different search functions and supports
filter functions. the creation of a personal
program/schedule which automatically
Program: Setup and Creation includes already booked courses and
own presentations.
Flexible and efficient creation and
modification of the congress program.
Export
Abstract Management: Overview
The Export Module can be used to
A wide range of functions for the define and generate individual Customer
Scientific Committee: Final overview Exports of the data in various formats.
Powerful Technology: and evaluation of abstracts regarding
quantity and quality, flexible setting of
Scientific Secretariat a rating threshold, final acceptance or
decline of individual abstracts, see
Abstracts & Programme abstracts with the corresponding voting
Management suggestions, among others.
A powerful web-based abstract
management system tailored for
conference specific needs.

13. Marketing support
We offer advise, consultancy and
support to raise the profile of your
Congress.
Printed and digital solutions, ideas to
maximise the impact of social events,
customised promotional plans, etc.

14. Customised marketing material Promotional support
Printed and digital marketing solutions Tailored promotional plans according
to raise the profile of your meeting: to the Congress needs.
posters, flyers, programme, brochures,
etc.
Marketing at Social events
FREE Promotional kit
Ideas to improve the impact of social
In some of our preferred Congresses events event included in the
Destinations , free of charge Congress programme.
destination leaflet, postcards and
minutes design!
Digital Marketing
Web design according to the Congress
Marketing Support needs. Web positioning consultancy and
web positioning packs in order to
increase website visibility and traffic.
Advise in 2.0 tools.
Partnership negotiation
Our purchasing power allows us offer
partnership solutions in order to
increase the Conference revenue or
offer advantages to delegates.

15. Sponsoring
&
Communication
Pacific World PCO search for sponsors or
patrons for congresses, events or specific
projects, understanding sponsorship as a
means of funding a congress.
As we consider that communication is the
key for an event to be effective, we also
offer solutions tailored to your
communications and PR needs.

16. Sponsoring Communication
Work methodology: Based on the objectives of the event,
we organise the main communication
theme and apply the most suitable
Feasibility study techniques and tools to achieve these
Preparation of dossier for potential objectives.
sponsors
Search for and contact with sponsors Managing the contents of the
Commercial display; search for congress:
exhibitors
Sponsorship of events by category Audiovisual recordings
(Gold, Silver, etc.) or small sections Materials for later dissemination
(sessions, dinners, etc.) Reports
Summary of speeches
Internet spaces
Sponsoring Information management; press
& office
Communication Managing relations with the media:
press releases, press dossiers, press
conferences, interviews and Increase
the dissemination of the key
conclusions of a congress.

17. Services for Exhibitions
At Pacific World we are experts managing
complex logistics.
We plan, arrange, organise and manage a wide
range of services for tradefairs always
negotiation competitive rates and conditions:
hotels, individual and group transfers, tours,
catering, security, venue logistics among
others.

18. We care!
Environmental and Sustainable Development
Department
As part of TUI Travel PLC, Pacific World applies
environmental and sustainable best practices
followed by the group’s Environmental and
Sustainable Department: cutting consumption,
using resources responsibly, promoting and
helping local culture and taking part in actions
and initiatives to preserve nature and encourage
environmental awareness.
Check TUI Travel PLC sustainable report here!
Pacific World: Corporate Responsibility.
We care Organising congresses in a rational way can
contribute to promoting new models that are
not aggressive to the environment and are
socially and culturally enriching.
We believe in a sustainable world. This is why
we work hard to offer services and deal with
suppliers that work actively towards the
conservation of the environment and cultural
assets, while still meeting the high expectation
of delegates.
We offer you advise on how to apply sustainable
practices in your next Congress: recyclable or
recycled marketing materials for conferences,
tailored green plans and solidary actions to be
included in the programme.

19. “ Representingand friendlyinmanner
our brand a
“
professional
“As a partner, PW Spain has been representing
the EIBTM brand in a professional and friendly
manner with high levels of customer service for
our visitors.
The attention to detail, the easy of the working
relationship are some of the factors that we
“
most value from their work. Nothing is too
much trouble!
June Clark
Manager - Hosted Buyer Programmes
EIBTM - Reed Travel Exhibitions (UK)
Satisfaction Pacific World Spain
“
“Controlling all elements
“ We were all hugely impressed [with the
complete service provided by PW Scotland].
You went way over and above the call of duty
“
to make this work well for us [and] you were
firmly in control of all elements.
Exxon Mobil 2009 International Conference
Pacific World Scotland

20. Pacific World Awards
Pacific World Awards
Our success is yours!
Thanks to clients as you we had the chance
to create and manage inspiring projects!
2011 Eventoplus Award
“Best Sports Event of the Year”
Ultramar (Pacific World Spain)
TUI Marathon: A green and sustainable
marathon
2011 SITE Crystal Award
Awards “Most effective team effort in
producing an incentive program
or event” – Pacific World China
2009 Eventoplus Finalist
“Best Congress”
IBA Conference
October 2009 - Madrid

21. Team
“Excellent logistic management,
passion for challenges, customer
obsessed… “
Productivity is our driving force!

22. Pacific World PCO EMEA
Teresa Ibáñez
Sales Manager PCO
C/Diputación 238 3ª
08007 Barcelona
Tel.: +34 93 482 72 60
Fax: +34 93 318 39 93
teresa.ibanez@pacificworld.com
Contact
www.pacificworld.com