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Portfolio management sample
1.
© IBT, Los
Angeles, California, USA Portfolio Management – A Value Management Approach Sample Document – June 10th, 2013 Sandeep (Sandy) Muju Innovative Business Transformation (IBT)
2.
© IBT, Los
Angeles, California, USA Gain visibility on the innovation projects portfolio Align the innovation investments with stakeholder objectives Make the right choices when prioritizing investments and projects Innovation Portfolio Management Improve ability to execute on innovation value generation A Value Management Approach
3.
© IBT, Los
Angeles, California, USA Project information is hard to collect ◦ No standardized way to document projects ◦ Incomplete documentation ◦ Non-centralized information ◦ Projects at different stages of their life cycle Inadequate portfolio view ◦ Project investments are unorganized No framework, no tool, no time, no resource ◦ Too many projects or information to analyze ◦ Programs reflect capital authorization instead of logical sequencing Ineffective communication about the portfolio ◦ Business is not interested ◦ Unsure about what to communicate ◦ No clear executive view of the portfolio and its business impacts ◦ Unclear strategy execution Gain Portfolio-wide Visibility into Projects The issues The propositions A simple format to collect project information and to guide project managers about what to document A logical grouping of initiatives in a project-program portfolio hierarchy A single view of current and proposed portfolios (which projects, when, at what cost, for what purpose) highlighting financial & non- financial benefits, risks, and payback periods Project B Project C Project D Project A Program 1 Program 2 Portfolio Project E
4.
© IBT, Los
Angeles, California, USA Project value is hard to define ◦ Unable to scope projects to deliver optimum value ◦ Can’t measure where the portfolio will have the most impact on value ◦ No link between portfolio and share price Project performance targets are not specified ◦ Measurement is different for each project ◦ Hard to capitalize on project process maturity ◦ Too many variables (or inconsistent variables) complicate comparison of projects Strategic Alignment is unclear ◦ Unable to obtain clear sponsorship from business (CSD versus BSD) ◦ No clear linkage between corporate strategic objectives and investment strategy ◦ Can’t identify where the portfolio fails to support business ◦ Corporate, Business and Innovation group roles and responsibilities are unclear Align Investments with Stakeholder Objectives The issues Our Objective: improve growth through innovation Our Portfolio: 65% of initiatives support cost reduction? (Better start asking questions…) A standard framework for identifying project impacts on balance sheet, income statement and share price MAINTENANCE A clear categorization of investment types, allowing alignment to business objectives (CSD, BSD) An adapted business case that reflects project diversity and enables comparison and prioritization of projects The propositions
5.
© IBT, Los
Angeles, California, USA Projects can’t be compared ◦ Investments underway are not the ones with the most value ◦ Projects types and benefits are too different Project prioritization process is unclear ◦ Business Units don’t participate in project selection ◦ No common criteria to prioritize projects Investments can’t be justified ◦ Politics play a bigger role than business value ◦ Incomplete or non-existent financial data ◦ Undocumented benefits ◦ Difficult to justify some types of projects Prioritizing Investments The issues A value / risk matrix clearly identifying the projects with the most enterprise value and the least risk or complexity A view of the planned benefits and their impact on the company for the next several years, which allows you to control the portfolio’s execution and impact on the company. The propositions Risk/Value Matrix : All Projects A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11A12 A13 I1 I2 I3 I4 I5 I6 I7 I8 O1 O2 O3 O4 O5 O6 O7 O8 T1 T2 T3T4 T5T6 T7 T8 0 1 2 3 4 5 6 0123456 Risk Value Innovation Maintenance Productivity Growth Low Risk High Value Low Value High Risk Overall Benefits
6.
© IBT, Los
Angeles, California, USA Unable to adapt to changes ◦ Difficult to identify and discontinue troubled projects ◦ Portfolio does not adapt to changing objectives ◦ Business case evolves, but projects not re-assessed Lack of comprehensive, continuous view of the portfolio ◦ Projects have conflicting objectives, timelines, and priorities ◦ Redundant or overlapping projects with double- counted benefits ◦ New opportunities at mid-year aren’t considered Inadequate integration with the other business management processes and approaches ◦ Program Management not blended with 6-Sigma ◦ Portfolio management not linked with strategic planning and budgeting processes ◦ Continuous reviews not tied to PMO gates/checkpoints Develop Strategy Execution Discipline The issues The propositions A rolling execution process to monitor and maintain portfolio alignment with objectives. An ability to compare and prioritize projects of different length, styles, status at any stage of their execution. A consistent framework to integrate all rewards systems, standards, governance approaches into Risk/Reward balanced Value generation. Monitor Portfolio Status and Performance Identify New Opportunities Reprioritize / Optimize Portfolio Policies and Rewards Roles and Respons. Methods & Approaches Tools and Enablers Organizational Structure Deployment and Monitoring
7.
© IBT, Los
Angeles, California, USA Determine Most Relevant Costs and Benefits for Each Project Type with Business Cases Innovation Portfolio Management Landscape Portfolio Landscape helps speed-up the journey through every step of Portfolio Management. Set up Portfolio Develop Prioritization Model CollectCollect ProjectProject InformationInformation Collect Project Information AnalyzeAnalyze PortfolioPortfolio Analyze Portfolio PrioritizePrioritizePrioritize Project & Programs Communicate & Report Deploy & Execute Portfolio Monitor Programs & Projects Monitor Changes Determine your prioritization criteria, input constraints, success KPIs, performance thresholds. Collect project data with standardized template Consolidate information and produce reports to highlight key Portfolio and Project data in support of the prioritization process Risk/Value Matrix : All Projects A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11A12 A13 I1 I2 I3 I4 I5 I6 I7 I8 O1 O2 O3 O4 O5 O6 O7 O8 T1 T2 T3T4 T5T6 T7 T8 0 1 2 3 4 5 6 0123456 Risk Value Innovation Maintenance Productivity Growth Low Risk High Value Low Value High Risk Monitor the portfolio performance Completed per initiative sponsors Team Established/ Well Underway Target Identified $x$x $x $x $x $x Revised Original Target Identified Team Established/ Well Underway Completed per Initiative Sponsors Translates to a $x MM annual run rate Benefit Tracking Report Time EBITDAImpact($M) FY03 Opportunity FY05 Target - ΔEP=$200M ΔEBITDA=$330M
8.
© IBT, Los
Angeles, California, USA The Strategic Imperative What should GX’s Innovation Strategy Look Like? • Need seeker strategy • Market reader strategy • Technology driver strategy What should GX’s Innovation Portfolio Look like? • Incremental innovation • Evolutionary innovation • Disruptive/Radical innovation What should GX’s Innovation Success Measures Look like? • First to market disruptive innovations • Substitute products developed or brought in-house • New entrants converted into partners • New to world products launched • New product revenues generated • Patents obtained and/or licensed
9.
© IBT, Los
Angeles, California, USA Ways we may be able to help GX … Driving Business Innovation Business Strategy & Portfolio Management Global Sourcing & DFx Full Lifecycle NPD & Technology Commercialization Market Feasibility Testing & NPI
10.
© IBT, Los
Angeles, California, USA Contact Phone: +1 (323) 947-7029 Email: smuju@ibtransform.com Dr. Sandeep Muju brings a versatile and seasoned techno-commercial background with leading Fortune 500 global corporations in various executive leadership roles as well external Advisory experience with global corporations drive transformational business performance improvements. He has a PhD in Applied Mechanics after which he also obtained an MBA in Strategy & Operations. Additionally he has Six Sigma Master Blackbelt background (DFSS, Lean, Growth), and PMI PMP experience. Over the years he has received several awards and honors including, R&D 100 Award, Patent & Trade Secret Awards, Quest for Excellence Award, Business Excellence Awards & Honors, Industry Panelist, Conference Keynote Speaker, etc. Sandeep “Sandy” Muju