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EFFECTIVE USE OF POWERPOINT
  AS A PRESENTATION TOOL



      POLICARPIO, PATRICK
            FV1215
CREATE A LOGICAL FLOW TO YOUR
         PRESENTATION
• Better yet, tell a story. The absolute last thing you want
  to do is turn your presentation into a random assortment
  of bulleted lists, which is what often happens, especially
  when PowerPoint is involved. There must be a flow. Start
  with a good outlining or mind mapping program. Decide
  if your talk is going to be a persuasive speech or an
  enabling one.
DISTRIBUTE A HANDOUT.

• I do not think that you should distribute a
  handout before you begin speaking. If you
  do so, people will start reading ahead
  instead of listening to you. It’s just one more
  distraction to keep them from focusing on
  your message. It also eliminates any surprises
  or drama you have built into your
  presentation.
REMEMBER, LESS IS MORE

• Fancy slide transitions and fly-ins get old
  quickly. I strongly recommend that you keep
  things simple. A basic dissolve from one slide
  to another is usually sufficient .Also, have all
  your bullets appear at once rather than one
  at a time. Avoid sound effects—they serve
  no other purpose than annoying the
  audience and distracting them from your
  presentation.
PAY ATTENTION TO DESIGN

• PowerPoint and other presentation
  packages offer all sorts of ways to add visual
  “flash” to your slides: fades, swipes, flashing
  text, and other annoyances are all too easy
  to insert with a few mouse clicks.
USE IMAGES SPARINGLY

• There are two schools of thought about
  images in presentations. Some say they add
  visual interest and keep audiences
  engaged; others say images are an
  unnecessary distraction.
• Both arguments have some merit, so in this
  case the best option is to split the
  difference: use images only when they add
  important information or make an abstract
  point more concrete.
MODULATE…

• Especially when you’ve done a presentation
  before, it can be easy to fall into a drone,
  going on and on and on and on and on
  with only minimal changes to your inflection.
  Always speak as if you were speaking to a
  friend, not as if you are reading off of index
  cards. If keeping up a lively and personable
  tone of voice is difficult for you when
  presenting, do a couple of practice run-
  throughs.
MAKE YOUR PRESENTATION
          READABLE

• Avoid paragraphs or long blocks
  of text.
• Use appropriate fonts.
• Avoid detailed reports.
KEEP IT SIMPLE

• As with any design, cut the clutter. Two
  font families is a good rule of thumb.
  No more than one graphic image or
  chart per slide is another good rule.
BE CONSISTENT

• Use the same colors and fonts
  throughout. Select graphic images in
  the same style. Templates go a long
  way toward helping to maintain
  consistency.
MATCH DESIGN TO PURPOSE

• Decide if your presentation is meant to
  entertain, inform, persuade, or sell. Is a
  light-hearted or a more formal
  approach most appropriate to the
  subject and your audience? Keep
  colors, clip art, and templates
  consistent with your main objective.
USE LISTS AND TABLES TO ORGANIZE INFORMATION


• Effective presentation designers avoid
  including long paragraphs of text. Using lists
  consisting of short phrases that summarize
  the message encourages the audience to
  listen to the presentation rather than just
  look at the slides.
CHECK SPELLING AND GRAMMAR

• Using PowerPoint's "Spelling"
  function from the "Review" menu
  helps ensure the presentation
  contains no errors.

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Effective use of power point

  • 1. EFFECTIVE USE OF POWERPOINT AS A PRESENTATION TOOL POLICARPIO, PATRICK FV1215
  • 2. CREATE A LOGICAL FLOW TO YOUR PRESENTATION • Better yet, tell a story. The absolute last thing you want to do is turn your presentation into a random assortment of bulleted lists, which is what often happens, especially when PowerPoint is involved. There must be a flow. Start with a good outlining or mind mapping program. Decide if your talk is going to be a persuasive speech or an enabling one.
  • 3. DISTRIBUTE A HANDOUT. • I do not think that you should distribute a handout before you begin speaking. If you do so, people will start reading ahead instead of listening to you. It’s just one more distraction to keep them from focusing on your message. It also eliminates any surprises or drama you have built into your presentation.
  • 4. REMEMBER, LESS IS MORE • Fancy slide transitions and fly-ins get old quickly. I strongly recommend that you keep things simple. A basic dissolve from one slide to another is usually sufficient .Also, have all your bullets appear at once rather than one at a time. Avoid sound effects—they serve no other purpose than annoying the audience and distracting them from your presentation.
  • 5. PAY ATTENTION TO DESIGN • PowerPoint and other presentation packages offer all sorts of ways to add visual “flash” to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks.
  • 6. USE IMAGES SPARINGLY • There are two schools of thought about images in presentations. Some say they add visual interest and keep audiences engaged; others say images are an unnecessary distraction. • Both arguments have some merit, so in this case the best option is to split the difference: use images only when they add important information or make an abstract point more concrete.
  • 7. MODULATE… • Especially when you’ve done a presentation before, it can be easy to fall into a drone, going on and on and on and on and on with only minimal changes to your inflection. Always speak as if you were speaking to a friend, not as if you are reading off of index cards. If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run- throughs.
  • 8. MAKE YOUR PRESENTATION READABLE • Avoid paragraphs or long blocks of text. • Use appropriate fonts. • Avoid detailed reports.
  • 9. KEEP IT SIMPLE • As with any design, cut the clutter. Two font families is a good rule of thumb. No more than one graphic image or chart per slide is another good rule.
  • 10. BE CONSISTENT • Use the same colors and fonts throughout. Select graphic images in the same style. Templates go a long way toward helping to maintain consistency.
  • 11. MATCH DESIGN TO PURPOSE • Decide if your presentation is meant to entertain, inform, persuade, or sell. Is a light-hearted or a more formal approach most appropriate to the subject and your audience? Keep colors, clip art, and templates consistent with your main objective.
  • 12. USE LISTS AND TABLES TO ORGANIZE INFORMATION • Effective presentation designers avoid including long paragraphs of text. Using lists consisting of short phrases that summarize the message encourages the audience to listen to the presentation rather than just look at the slides.
  • 13. CHECK SPELLING AND GRAMMAR • Using PowerPoint's "Spelling" function from the "Review" menu helps ensure the presentation contains no errors.