The document provides an overview of the DegreeWorks system and its features. It discusses the timeline for launching DegreeWorks, how students and faculty will access it, and how audits will differ depending on a student's catalog year. It then describes the main components of a DegreeWorks audit and how they are organized. Finally, it outlines some of DegreeWorks' capabilities like what-if analysis, look ahead planning, and GPA calculators, as well as some limitations and plans for training sessions.

1. DEGREEWORKS
Demonstration Session
March 5th, 2014

2. Today…
•Overview
•Look at DW features
•Check out a few audits

3. DW Launch
Timeline? Few technical
items to
resolve
Access for
faculty & staff
coming soon!
• Over summer?
Student
access?
Getting the word out
Once we start using DW,
we can introduce to
students in individual
meetings.
Workshops for interested
faculty & staff
Workshops for students &
visits to HRD classes.
Outreach to Division
Chairs, HRD instructors,
RA staff…
ANGEL modules
Open to suggestions!

4. Not all students have a DW Audit
Catalog years
prior to 2012-
2013
C.A.P.P. Audit
Only
Can use DW to
do “What-if”
Analysis
Catalog years
2012-2013 &
2013-2014
DW & C.A.P.P
Should use DW
to do what-if to
view most
recent catalog
Catalog years
2014-2015 on
DW Audits only

6. Find: Click here to search for students by
name, major, etc.
Student ID: If known, enter Student’s ID.
Students will not have “Find” button.
Use buttons to move through search results.
Or use drop-down menu to find names.
Degree: Displays type of degree (AA, AS, AAS, CERT).
Different types will not display on one audit. Toggle to view
each degree.
Major: Shows student’s degree program.
Indicates when data last refreshed from Banner.
DW pulls data from Banner each night.

7. View: Process audit using selected format.
History: View past audits. Best to Save as PDF
Format: Different audit views available, Student view is standard.
Process New: Generate New.
Save as PDF: Best view for printing, saving (no frame).
What If: Click here to perform a What-If Audit
Look Ahead: Enter planned courses, view how they fit degree
requirements.

8. • Student Information
• Degree
• Freshman Seminar Requirement
• General Education
• Major
• Liberal Arts Electives
• Electives
• Not Counted
• Insufficient
• In Progress
Information in Audits organized into “Blocks”
Not all audits have all block types
When all requirements in a block are checked
off, that block is checked off

9. Student Information Block
• Student Name (includes email if active)
• Banner ID
• Overall GPA
• Holds (if any)
• Major (will only show current degree type)
• Academic Standing

10. Degree Block
• Degree, catalog year, overall credits (in darker blue bar)
• Each block has its own checklist
• Complete - green check box, yellow highlighting
• Nearly Complete – blue tilde, blue highlighting
• Still Needed – red box, light red highlighting
• Click to jump to that block
• Includes “Apply for Graduation” check box

11. Freshman Seminar Block
• Shows if Freshman Seminar Requirement met
• If Freshman Seminar waived, will accept 1 credit from
another area to fulfill block
• Notice that the advice Still Needed collapses when
requirement is fulfilled

12. General Education Block
• Displays General Education Requirements for that major.
• Student may have fulfilled additional SUNY General
Education requirements

13. Major Block
• Lists Major (Core) requirements
• Note that additional Math/Science course for LBAA,
LAMS has its own block.

14. Electives Blocks
• Liberal Arts Electives and Electives will have their own blocks
• If a degree program does not require either or both types of
electives, the block will be marked as fulfilled with a “None
Required” message

15. Courses Not Used, Insufficient & In-Progress
• Courses that were successfully completed, but do not
apply to the degree program: Courses Not Used
• Developmental courses and coursework that was not
successfully completed: Insufficient
• Courses in progress or registered: In-Progress

16. What-if Analysis
• View requirements under a different degree
program or certificate
• View only those courses that fulfill a SUNY
General Education Silo, see which silos have
been fulfilled.
• Must choose degree type (e.g. AA, AAS, AS)
before selecting specific program

17. Look Ahead
• Input courses planned for a future term, see how
they will fit into degree requirements
• Does not preregister student for course
• Can combine What-if Analysis and Look Ahead to
see how planned courses will fit into new
program of study

18. GPA Calculator
• 3 Calculator options
• Graduation calculator: calculates GPA required to
meet a goal, given total credits required for degree and
credits earned so far.
• Term calculator: projects GPA at end of term based on
anticipated grades in in-progress coursework. Can add
additional courses as well.
• Advice calculator: based on current GPA and credits,
tells students what GPA/credit combinations would meet
his/her goal

19. Limitations
• Data from Banner imported to DegreeWorks nightly – this
means that changes made (schedule, major, etc) will be in
DegreeWorks the next day.
• Some students will only have access to CAPP reports
• Sign-in process may required Banner ID and Network ID
and Password
• Some advanced Degree Works features will be rolled out
after initial launch
• Planners
• Adviser Notes

20. Trainings
If you are interested in receiving email
updates on DegreeWorks, including
hands-on training sessions
Please email Becky at
funkr@sunyacc.edu