This document discusses setting up an institutional repository at the Belgian Health Care Knowledge Centre (KCE) using open standards and protocols. It analyzes KCE's existing workflows and infrastructure, and decides to implement an institutional repository using its planned Integrated Library System module to provide metadata harvesting. The repository is set up in 2010 by upgrading the ILS and exposing report sets through the Open Archives Initiative Protocol for Metadata Harvesting. This allows other organizations like the European network for Health Technology Assessment to harvest and aggregate KCE's metadata. The document advocates using open standards to make metadata interoperable and avoid being locked within separate repositories.

1. kce.fgov.be
Federaal Kenniscentrum voor de Gezondheidszorg
Centre fédéral d’expertise des soins de santé
Belgian Health Care Knowledge Centre
OAI-PMH for dummies:
how to build an
institutional repository with
limited resources?
Patrice ChalonInforum ABD-BVD, 2011-05-19
A case study.

2. kce.fgov.be
INTRODUCTION
1/5

3. kce.fgov.be
Document Freedom Day
30/11/2011
“ (…) about
the importance of
Free Document Formats
and Open Standards
in general.”
http://www.montclair.k12.nj.
us/WebPage.aspx?Id=64

4. kce.fgov.be
Open standards
in libraries
4

5. kce.fgov.be
Open standards
OAI-PMH
The Open Archives Initiative
Protocol for Metadata Harvesting (OAI-PMH) is a
low-barrier mechanism for
repository interoperability
Data Providers are repositories that
expose structured metadata via OAI-PMH.
Service Providers then make OAI-PMH service requests to
harvest that metadata.
OAI-PMH is a set of six verbs or services that are invoked within HTTP

6. kce.fgov.be
Open standards (cont.)
OAI-PMH
http://www.abd-bvd.net/cah/2001-4_Jerome.pdf
http://www.abd-bvd.net/cah/2004-3_Dekeyser.pdf
http://www.abd-bvd.net/cah/2007-2_VanNieuwerburgh.pdf

7. kce.fgov.be
Open standards (cont.)
OAI-PMH
http://www.abd-bvd.net/cah/2004-2_Gobin.pdf http://www.abd-bvd.net/cah/2008-1_Waaijers.pdf

8. kce.fgov.be
INSTITUTIONAL
REPOSITORY @ KCE
2/5

9. kce.fgov.be
ABOUT KCE…
Federaal Kenniscentrum voor de Gezondheiszorg
Centre fédéral d’expertise des soins de santé
Belgian Health Care Knowledge Centre
9

10. kce.fgov.be
KCE
• Public Interest Organisation
– Federal
– Parastatal B
• Advise policy makers on health
care and health insurance
• 3 Domains
– Good Clinical Practices
– Health Services Research
– Health Technology Assessment
10

11. kce.fgov.be
KCE (cont.)
11

12. kce.fgov.be
KCE (cont.)
12
2003
• KCE creation
2004
• First experts
• First reports
2005
• 1st annual
report
2006
• CoCanCPG
• EUnetHTA
2007
• External
partners’
evaluation
2008
• KCE reports
100
2009
• New Director
• 1st
Conference
2010
• European
Workshop
(eutrio.be)

13. kce.fgov.be
medicine, economy, health sciences, social sciences,
legal, data analysis, statistics
13
2011

14. kce.fgov.be
WHY SET UP AN
INSTITUTIONAL
REPOSITORY?
http://www.flickr.com/photos/crystaljingsr/3914729343

15. kce.fgov.be
Direct objectives
Visibility - dissemination

16. kce.fgov.be
Indirect objectives
http://blogs.openaccesscentral.com/blogs/bmcblog/entry/bmc_research_n
otes_launches_a1
http://novaspivack.typepad.com/nova_spivacks_weblog/2007/10/web-30----
the-a.html
http://www.librarything.com/work/90459/covers/
http://www.oercommons.org/

17. kce.fgov.be
HOW TO SET UP AN
INSTITUTIONAL
REPOSITORY?
http://www.flickr.com/photos/crystaljingsr/3915514014

18. kce.fgov.be
IT aspect

19. kce.fgov.be
Human aspect
Establishing an Institutional Repository:
A Step by Step Approach
Arne Jakobsson, University of Oslo Library.
Library of Medicine and Health Sciences.
E-mail: p.a.jakobsson@ub.uio.no
“The challenge in setting up an institutional
repository is not a technological issue (…),
but consists of managerial, organizational
and cultural issues.”

20. kce.fgov.be
ANALYSIS @ KCE
2006
http://www.flickr.com/photos/crystaljingsr/3915514724

21. kce.fgov.be
Existing workflows
IT infrastructure OAI module
Website No
Integrated Library
System (ILS)
Planned
E-depot Yes, but
not implemented
Bib.belgium.be Yes, but
not implemented

22. kce.fgov.be
ILS = best option?
No supplemental workflow
necessary √√
Description is very complete
(ISBD / MARC) √√
Meta data encoded by
Information specialists √√
« Internal » software can be
« customized » to our needs √√
Module planned
but not yet available
http://www.flickr.com/photos/crystaljingsr/3914731787/

23. kce.fgov.be
Conclusion
http://www.liteerp.in

24. kce.fgov.be
2007 2008 2009
http://images.andrewsmcmeel.com/media/6264/ http://images.andrewsmcmeel.com/media/6264/http://www.orble.com/userimages/user2985_1163841457.png
http://www.flickr.com/photos/crystaljingsr/3915513486

25. kce.fgov.be
IMPLEMENTATION
2010
http://www.liteerp.in

26. kce.fgov.be
1. Upgrade

27. kce.fgov.be
2. Create sets

28. kce.fgov.be
3. Expose sets

29. kce.fgov.be
4. Market
OAI registries

30. kce.fgov.be
4. Market (cont.)
Portals

31. kce.fgov.be
4. Market (cont.)
Portals

32. kce.fgov.be
5. Update

33. kce.fgov.be
Conclusion
http://www.flickr.com/photos/crystaljingsr/3915513752/

34. kce.fgov.be
META REPOSITORIES
3/5

35. kce.fgov.be
BELGIAN FEDERAL LEVEL
Current situation at
http://www.flickr.com/photos/crystaljingsr/3915516040

36. kce.fgov.be
No Interest Intention Project Yes
Belgian federal institutions
Institutional repositories projects

37. kce.fgov.be
Belgian federal institutions (cont.)
Currently used ILS with OAI-PMH module

38. kce.fgov.be
Belgian federal institutions (cont.)
Biodiversity Heritage Library Europe

39. kce.fgov.be
EUROPEAN
COLLABORATION
EUnetHTA – European network for Health Technology
Assessment
http://www.flickr.com/photos/crystaljingsr/3915516172

40. kce.fgov.be40
Image from http://www.hotelinternetmarketing.com/hotel-email-marketing/

41. kce.fgov.be
EUnetHTA
Aggregator with PMB (prototype)

42. kce.fgov.be
EUnetHTA (cont.)
Aggregator with PMB (prototype)

43. kce.fgov.be
EUnetHTA (cont.)
Aggregator with PMB (prototype)

44. kce.fgov.be44

45. kce.fgov.be45
GNU EPrints
http://eprints.hta.lbg.ac.at/cgi/oai2 http://kce.docressources.info/opac/
PMB
(*) The Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) provides an application-independent
interoperability framework based on metadata harvesting.
1. Description of reports is encoded at each agency
within their own repository.
2. EUnetHTA meta repository synchronizes regularly to
LBI and KCE repositories and harvest their meta-
data.
3. Description of the reports is automatically imported
and made searchable at the EUnetHTA meta-
repository
1 1
2
2
3
PMB

46. kce.fgov.be
Open standards
brings benefits!
The description of a report (its
metadata) is
• encoded ONCE by the producing
organisation
•automatically available for all others
46
http://www.flickr.com/photos/crystaljingsr/3915515098

47. kce.fgov.be
Library catalogue
+ OAI-PMH
brings more benefits
KCE makes the same description for
paper and electronic report
47
http://www.flickr.com/photos/crystaljingsr/3915515098

48. kce.fgov.be
WHAT’S THE PROBLEM?
Only two agencies (LBI & KCE)!
48
http://www.flickr.com/photos/crystaljingsr/3915514422

49. kce.fgov.be
META-DATA ARE LOCKED
Reports are not stored within
interoperable repositories
49
http://www.flickr.com/photos/crystaljingsr/3915515628

50. kce.fgov.be
To free your
META-DATA,
make use of
Open standards!
50
http://www.flickr.com/photos/crystaljingsr/3915515628

51. kce.fgov.be
Several portals
could be built
51

52. kce.fgov.be
OPEN SOURCE SOFTWARE
4/5 Open standards, Open access, Open Archives, …

53. kce.fgov.be
Open source software
OAI-PMH compliant
53

54. kce.fgov.be
PMB open source ILS
http://www.abd-bvd.net/cah/2006-3_Fort.pdf
http://www.abd-bvd.net/cah/2008-2_Chalon-Melon.pdf
http://www.abd-bvd.net/cah/2009-4_Debrichy.pdf
http://www.abd-bvd.net/cah/2009-4_Bihay.pdf

55. kce.fgov.be
CONCLUSION
5/5
55

56. kce.fgov.be56
http://www.flickr.com/photos/crystaljingsr/3914731337

57. kce.fgov.be
Federaal Kenniscentrum voor de Gezondheidszorg
Centre fédéral d’expertise des soins de santé
Belgian Health Care Knowledge Centre
57
THANK YOU!
Patrice Chalon
Knowledge Manager
http://be.linkedin.com/in/patricechalon
02/287 33 66
Acknowledgment : Luc Hourlay
Copyrights: this document is produced under creative commons license
Attribution-NonCommercial-NoDerivs (BY-NC-ND)