9. Will require effective communication and justificationWhen<br />New scheme would come into force for 2010/11 season (1st September).<br />First payments due in September, subsequent instalments will be due in January and April (start of new school terms).<br />How<br />Notification sent to Managers and Parents 22nd July and message re-enforced during registration<br />New Standing Order mandate forms available from website<br />Existing standing orders need cancelling AFTER 1st July (last instalment of current scheme still needs collecting).<br />FAQs<br />Q.I have two children with the club, one in Under 9s and one in Under 12s – what will my new charges be and how does this compare to last year?<br />A.Your previous fees would have typically been £217 for both children including match subs (£88 + £66 + £36 + £27). Your new fees will be £246.75 – if you were to pay up-front or by standing order your new fees would be reduced to £234.42.<br />Q.Same as above, but I’m also a dedicated BTYFC official volunteer – what will I pay now?<br />A.If you paid by standing order your new fees would be reduced by a further 10% which means you would pay £209.76.<br />Q.Why are you putting up fees – the Club has plenty of money!<br />A.Fees have not changed for over 6 years and our costs have increased significantly over that time, particularly now we have our fantastic new facility. The Club’s previous savings have been invested in the establishment and enhancement of our new facility and any remaining reserves are needed for day-to-day club financing.<br />Q.Why are the youngest players paying a lower fee?<br />A.The youngest players do not play in matches and as such we do not have to pay for playing kit or pitch fees.<br />Q.If my child is not selected to play in a match or misses a training session will I get a discount or reduction?<br />A.No – the number of training sessions and matches in a season are not related to the fees charged.<br />Q.My child is injured or unable to take part in training or matches for an extended period of time, will I get a discount or reduction?<br />A.Most likely, yes – it will depend on the circumstances and length of time away from football. Your Squad Manager and/or the Club Treasurer will be able to advise at the time.<br />Q.What is “an Official BTYFC Volunteer”?<br />A.A Manager, Assistant Manager, Club Coach, Officer or RSR holder.<br />Q.Why are facilities costs higher – surely Butt Field is making loads of money?<br />A.A £1m facility is not cheap to run – over the last 12 months a massive fund raising effort by Butt Field Sports Club bridged the gap. We must put our facilities we worked so hard to get on a sound financial footing to ensure it’s continued good state.<br />Q.Why are you favouring standing order payments?<br />A.Handling cheques or cash payments is extremely time consuming, most community organisations now insist on standing order payments because of this. Standing order payments reduce the potential for bad debt and make the club finances much easier to manage because payments are made regularly on predictable dates.<br />Q.How do I setup a standing order?<br />A.If you have access to electronic banking this is very simple to do, alternatively use the standing order mandate form on the club website and send this to your bank. Please always remember to include your family reference number with any payments – otherwise we won’t know who its from!<br />Q.I don’t have a bank account, how should I pay my Club Fees?<br />A.Payments should be made to the Treasurer (address on the website) or to the Club Bursar on match days.<br />Q.I cannot afford to pay my fees.<br />A.Please raise this with your Squad Manager or other Club Official (whichever you prefer) who will discuss other options with you. No child will be excluded from taking part due to financial hardship.<br />