This slide deck will ask you various questions about content management in your busienss to help you identify if thee is a need for better, more efficient management processes.

1. How to know if a document
management solution is right for
your business
Ask yourself these
questions and find out …
www.polarimaging.ca

2. Are you, or your employees, overwhelmed
with large amounts of paperwork, files,
invoices, and emails?
• Many businesses struggle to manage unstructured
documents: invoices, contracts, handwritten notes, email,
images etc. How are you managing your documents? Do
you file them away in cabinets? In your desk? Or maybe
they’re in off-site storage facilities?
• Wouldn’t it be nice to store all of your documents in one
place with no need for bulky, disorganized filing cabinets?
www.polarimaging.ca

3. Are you wasting time searching for files and
invoices that have been lost or misplaced?
• Did you know that a document management solution gives
you instant search and retrieval of documents that have
been entered into your company’s computer system?
• You can scan and index any document into a the system and
retrieve it immediately. No more wasted time spent looking
for files that you need now!
www.polarimaging.ca

4. Is there a lack of coordination between
employees and departments?
• Do you spend time tracking down documents only to find
that you have the wrong version? Many employees
experience this problem when working with others on
projects and approvals.
• Document management systems are designed to
streamline the flow of tasks to reduce errors and
redundancy.
www.polarimaging.ca

5. Are you able to track a document or ensure
it’s secure from unauthorized changes or
theft?
• Do you have strategies in place that protect confidential or
sensitive information from unauthorized employees or
visitors? Are you confident that your information has never
been accessed by unauthorized persons?
• Document management systems track all document
histories throughout the document’s lifecycle. See who
viewed, printed, or changed a document in order to
improve security and monitor changes.
www.polarimaging.ca

6. Do you have a disaster plan in place for lost,
stolen or damaged documents?
• Did you know that 90% of small businesses that fail to plan
for disaster close their doors within two years of a disaster
like fire, flood or theft?
• Keeping critical paper documents on-site can be risky
business as this form of document cannot be replaced.
What would you do if you lost all your paper files
tomorrow? How would that affect your business or
department?
www.polarimaging.ca

7. Finally, did you know that using a document
management system can cure all of these
common problems?
• Stop managing paper and start managing your business
more efficiently
• Find the documents you need, when you need them
• Seamlessly coordinate with other employees and
departments
• Ensure security and compliance
• Bounce back instantly from disaster, damage and theft
• Cut operating costs and improve productivity
www.polarimaging.ca

8. About Polar Imaging Inc
With over 30 years experience, Polar Imaging is a leader in
document management and scanning, delivering a broad
spectrum of electronic content management solutions, fully
customized to fit the needs of its customers. Polar Imaging
also specializes in cloud backup and recovery, unlike any other
provider in the region. Its unique services offer a customer
experience that surpasses all others.
Core products and services:
Document Management Services, Electronic Content
Management (ECM) Solutions, Business Workflow Automation
and Mailroom Services, Cloud Backup and Recovery, Microfilm
Equipment and Services, High-Volume Document Scanning,
Professional Services.
www.polarimaging.ca