Propell National Valuers

5. PE
NN
STA
TE

6. University Park Airport
• Seven Minute Drive to Campus

7. University Park Airport
• Two Taxi Services • Airport Shuttle
Service

8. University Park Airport
4 Major Carriers with 50 Flights In & Out
Daily
• Delta Connection - Cincinnati
• Northwest Airlink - Detroit
• United Express - Washington/Dulles
• U.S. Airways - Pittsburgh & Philadelphia

9. Penn State Campus
Established as an agricultural college in 1855, The Pennsylvania State
University is one of the original Land Grant Universities signed into law by
Abraham Lincoln in 1862.

10. Penn State Campus

11. Penn State Campus
Main Presentation
Banquet & Social Sites
Venues Housing Sites

12. Penn State Campus
Main Presentation
Sites:
Life Sciences (182) v < Eisenhower Auditorium (2,500)
< Chemistry (70)
Wartik (70)
> < 4 Thomas Aud’s
Osmond (341, 152) >
(726, 242, 171, 94)
HUB >
2 Aud’s (475, 385), Hall for < White Gym
Posters (Exhibits )

13. Penn State Campus
< Nittany Lion Inn
250 luxury rooms
Housing Sites
< Nittany Suites
(100 +)
< Eastview Terrace
(800)

14. Penn State Campus
Beaver Stadium
• Tuesday Banquet
Tailgate Party and
Old-Fashioned Ice
Cream Social and
Sock-Hop
Nittany Lion Inn
•Council Meetings
•Banquets
Banquet & Social Venues
Alumni Center
•Evening Mixers

15. Walking Time

16. Eastview Terrace
On-campus housing will primarily be in the newly built Eastview Terrace, a
landscaped cluster of houses made up of 12-15 private rooms. Each of the 808 air-
conditioned single rooms have a private bathroom and a refrigerator/microwave.
Houses share a study/social space and laundry facilities.

19. Nittany Apartments &
Suites is available in nearby Nittany Apartments:
More housing
Shared rooms in 2 & 4 bedroom suites with shared bath. Air
conditioned.
Space for 100 +

20. On-Campus Housing
Walk Time
to
Location Capacity Eisenhower
Eastview Terrace 800 12
minutes
Nittany Apartments 100 + 11 minutes
Redifer Dining Commons 1,100 11
minutes

21. Penn State Campus
Main Presentation
Sites:
< Eisenhower Auditorium
(2,500)

22. Eisenhower Auditorium
Our main symposia will be held in Eisenhower Auditorium which seats up
to 2,500. Concurrent sessions will all be within a five minute walk, as well
as poster sessions, exhibits and breaks. Registration will be held in the
lobby.

23. Thomas Classroom Building
4 Auditoriums: • 171 • 242 • 94 • 726

24. New Life Science &
Chemistry• 186 • 70
2 Auditoriums:

25. Wartik Lab
2 Auditoriums: • 173 • 151 Classroom • 70

26. Osmond Lab
2 Auditoriums: • 341 • 152

27. Hetzel Union Building
2 Auditoriums: • 475 • 385 • Posters in
Alumni Hall

28. Penn State Campus
Main Presentation
Sites:
Life Sciences (182) v < Eisenhower Auditorium (2,500)
< Chemistry (70)
Wartik (70) >
Osmond (341, 152) > < 4 Thomas Aud’s
(726, 242, 171, 94)
HUB >
2 Aud’s (475, 385), Hall for < White Gym
Posters (Exhibits)

29. Auditoriums & Meeting Rooms*
Walk Time
from
Venue Seats Eisenhower
Eisenhower Auditorium 2,595 /1,755 Home
Base
Thomas Auditoriums 726, 242, 171 2
minutes
HUB Auditoriums 475, 385 5 minutes
Osmond Classrooms 341, 152 5 minutes
Life Sciences 186 2 minutes
Wartik Auditoriums 171, 153 4 minutes
* > 15 smaller classrooms within 6 minutes’ walk, (50-150 seats)

30. Penn State Campus
Beaver Stadium
• Tuesday Banquet
Tailgate Party and
Old-Fashioned Ice
Cream Social and
Sock-Hop
Nittany Lion Inn
•Council Meetings
•Banquets
Banquet & Social Venues
Alumni Center
•Evening Mixers

31. Social Events
Walk Time
to
Venue Eisenhower
Beaver Stadium Tuesday Night Banquet* 15
minutes
Mt. Nittany Club
All Sports Museum
* Tailgate Party w/ Old-Fashioned Ice Cream Social & Sock Hop
Hintz Alumni Building For Evening Mixers 12
minutes

32. Hintz Alumni Center
Evening Mixers: • 400 Indoors • 400 Patio Seating

33. Beaver Stadium
Tuesday Night Banquet -
Tailgate Party and Old Fashioned Ice Cream Party and Sock-Hop
Nittany Club
Sports Museum

34. Posters, Exhibits &
Socials Walk Time to
Venue Capacities Eisenhower
Hetzel Union
Building (HUB) 5
minutes
Alumni Hall Posters up to 550
HUB Eateries Seating for 900
White Gym Exhibits 7
minutes
Nittany Lion Inn 15
minutes
Ballroom Banquets up to 500
3 Banquet Rooms Banquets up to 160
4 Meeting Rooms Banquets up to 100

35. Catering
Penn State has a full-service catering company on campus for breaks
and meals. We also have our own bakery which supplies Java Co.

36. Hotels
Nittany Lion Inn
•Council Meetings
•Banquets
Banquet & Social Venues

37. Nittany Lion Inn
The Nittany Lion Inn is a gracious, colonial style hotel right on-
campus.
A 15 minute walk to ASV sessions
A National Trust historic
hotel

38. Nittany Lion Inn
• For Banquets & Council Meetings • 220 Sleeping
Rooms
A National Trust historic
hotel

39. Hotel Room Blocks
Hotel Rooms Rates Per Night*
Atherton Hotel 75 $90 - 6/18; $79 - 6/19-6/21
Courtyard Marriott 40 $99
Days Inn 100 $77 single / $87 double
Hampton Inn 50 $79
Hilton Garden Inn 30 $89 single / $99 double
Nittany Lion Inn 120 $99 single / $109 double
Penn Stater 100 $99 single / $109 double
The Ramada Inn 50 $79
*Not including tax.
All hotels have set aside some rooms for 6/17/05.

40. Penn Stater 2 mi from campus >
Nittany Lion Inn
Hampton
Inn
Atherton
Days Inn Hilton Garden Inn
Courtyard Inn
Ramada Inn

41. Conference Center
• 2 miles From Campus • 300 Luxury
Rooms

42. Exhibits

43. Penn State Campus
Main Presentation
Sites: < Eisenhower Auditorium (2,500)

44. Downtown State College flanks the south side of campus, a
five-minute walk from campus housing, and a 12 minute walk
from Eisenhower Auditorium.

45. MEALS ON-CAMPUS
Breakfast $ 5.75
Lunch $ 8.25
Dinner $10.00
Banquet $45.00
HOUSING ON-CAMPUS *
Single Room in Eastview Terrace $57.00/night
Double Room Nittany Suites $40.00/night
* Includes Breakfast

46. Budget
INCOME
1200 1400 1600
Description Fee 1200 Total 1400 Total 1600 Total Variable Variable Variable
Core Meeting Registration
Member, Early Fee $ 240.00 $ 112,800.00 $ 120,000.00 $ 144,000.00 470 500 600
Member, Full Fee $ 290.00 $ 17,400.00 $ 23,200.00 $ 27,550.00 60 80 95
Non-member, Early Fee $ 380.00 $ 66,500.00 $ 76,000.00 $ 85,500.00 175 200 225
Non-member, Full Fee $ 435.00 $ 19,575.00 $ 23,925.00 $ 26,100.00 45 55 60
Student, Early Fee $ 170.00 $ 51,850.00 $ 70,550.00 $ 77,350.00 305 415 455
Student, Full Fee $ 225.00 $ 9,000.00 $ 10,125.00 $ 12,375.00 40 45 55
Guest $ 50.00 $ 1,750.00 $ 1,750.00 $ 2,000.00 35 35 40
Speaker $0.00 $ - $ - $ - 25 25 25
Complimentary $0.00 $ - $ - $ - 45 45 45
$ -
Parking Permits $ 60.00 $ 18,000.00 $ 21,000.00 $ 24,000.00 300 350 400
Core Meeting Registration Total $ 296,875.00 $ 346,550.00 $ 398,875.00 1200 1400 1600
Other Income
Satellite Symposia $ 55.00 $ 17,875.00 $ 22,000.00 $ 26,125.00 325 400 475
Vet & Plant Luncheons $ 25.00 $ 3,125.00 $ 4,375.00 $ 5,000.00 125 175 200
Tuesday Banquet $ 50.00 $ 37,500.00 $ 42,500.00 $ 46,250.00 750 850 925
Banquets - Veterinary and Medical $ 45.00 $ 4,500.00 $ 5,400.00 $ 7,200.00 100 120 160
Exhibitors $ 600.00 $ 36,000.00 $ 36,000.00 $ 36,000.00 60 60 60
Publishers $ 150.00 $ 900.00 $ 900.00 $ 900.00 6 6 6
Local Sponsorship $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 1 1 1
Parking Permits $ 20.00 $ 20,000.00 $ 24,000.00 $ 26,000.00 1000 1200 1300
Other Income Total $ 124,900.00 $ 140,175.00 $ 152,475.00
TOTAL INCOME $ 421,775.00 $ 486,725.00 $ 551,350.00 5962 6727

47. EXPENSE
Cost Per Cost Per
Core Meeting Expenses 1200 Total 1400 Total 1600 Total Person Person
Staff Assistants $ 576.00 672 $ 768.00
Registration Clerks $ 576.00 672 $ 768.00
Staff Support $ 1,152.00 $ 1,344.00 $ 1,536.00
Telephone/Fax $ 1,000.00 $ 1,100.00 $ 1,200.00
Postage $ 2,000.00 $ 2,100.00 $ 2,200.00
Office Communication $ 3,000.00 $ 3,200.00 $ 3,400.00
Supplies $ 4,800.00 $ 5,600.00 $ 6,400.00 $4
Copying $ 2,400.00 $ 2,800.00 $ 3,200.00 $2
Posterboards & Set-up Labor $ 9,000.00 $ 9,400.00 $ 9,500.00
Executive Bags $ 8,820.00 $ 10,290.00 $ 11,760.00 7.35
Name Badge Holders $ 2,016.00 $ 2,352.00 $ 2,688.00 1.68
Printing for Drink Tickets & Signage $ 1,000.00 $ 1,000.00 $ 1,000.00
Materials & Production $ 28,036.00 $ 31,442.00 $ 34,548.00
Brochures $ 1,020.00 $ 1,020.00 $ 1,020.00
Bookmarks $ 271.81 $ 271.81 $ 271.81
Note Pads $ 1,933.00 $ 1,933.00 $ 1,933.00
Pens $ 179.05 $ 179.05 $ 179.05
Marketing Design $ 300.00 $ 300.00 $ 300.00
Web Site Design & URL $ 500.00 $ 500.00 $ 500.00
Poster $ 1,000.00 $ 1,000.00 $ 1,000.00
Marketing $ 5,203.86 $ 5,203.86 $ 5,203.86
Lodging $ 1,000.00 $ 1,000.00 $ 1,000.00
Accommodations & Travel $ 1,000.00 $ 1,000.00 $ 1,000.00
`
Planning Meals & Breaks $ 500.00 $ 500.00 $ 500.00
Planning Travel $ 5,000.00 $ 5,000.00 $ 5,000.00
Planning $ 5,500.00 $ 5,500.00 $ 5,500.00
HUB Facilities (Posters, 2 Auditoriums) $ 12,000.00 $ 12,000.00 $ 12,000.00
Eisenhower Auditorium (Main Venue) $ 11,000.00 $ 11,000.00 $ 11,000.00
Beaver Stadium (Tuesday Banquet) $ 3,000.00 $ 3,000.00 $ 3,000.00
Hintz Alumni Center (Mixers) $ 1,500.00 $ 1,500.00 $ 1,500.00
Meeting Facilities $ 27,500.00 $ 27,500.00 $ 27,500.00

48. 1200 1400 1600
Expenses continuedk Fixed Cost 1200 Total 1400 Total 1600 Total Variable Variable Variable
Breaks (1 per day at $4.00 pp for 5 days) $ 20.00 $ 24,000.00 $ 28,000.00 $ 32,000.00 1200 1400 1600
Welcome Reception $ 12.00 $ 14,400.00 $ 16,800.00 $ 19,200.00 1200 1400 1600
Luncheons (Plant, Vet., Med. Councils) $ 20.00 $ 2,500.00 $ 3,500.00 $ 4,000.00 125 175 200
Tuesday Banquet $ 48.00 $ 36,000.00 $ 40,800.00 $ 44,400.00 750 850 925
Banquets - Veterinary and Medical $ 40.00 $ 4,000.00 $ 4,800.00 $ 6,400.00 100 120 160
President's Dinner $ 35.00 $ 2,800.00 $ 3,500.00 $ 5,250.00 80 100 150
3 Evening Mixers ($9 pp each) $ 27.00 $ 13,500.00 $ 15,525.00 $ 16,875.00 500 575 625
Council Meetings (2) $ 35.00 $ 2,100.00 $ 2,100.00 $ 2,100.00 60 60 60
Thank You Reception $ 35.00 $ 1,400.00 $ 1,400.00 $ 1,400.00 40 40 40
Meals & Breaks $ 100,700.00 $ 116,425.00 $ 131,625.00
Equipment Rental: Tents, Chairs, Tables $ 12,000.00 $ 14,000.00 $ 16,000.00
AV including Technicians $ 30,000.00 $ 35,000.00 $ 40,000.00
AV & Equipment Rental $ 42,000.00 $ 49,000.00 $ 56,000.00
Credit Card Charges 0.02 $ 4,320.00 $ 5,040.00 $ 5,760.00 900 1050 1200
Parking Permits $ 16.00 $ 16,000.00 $ 19,200.00 $ 20,800.00 1000 1200 1300
Bus $ 1,000.00 $ 1,000.00 $ 1,000.00
Vans $ 1,000.00 $ 1,000.00 $ 1,000.00
Phones or Walkie-talkies $ 1,000.00 $ 1,000.00 $ 1,000.00
Transportation& Communication $ 18,000.00 $ 21,200.00 $ 22,800.00
Entertainment $ 5,000.00 $ 5,000.00 $ 5,000.00
DIRECT EXPENSES SUBTOTAL $ 237,091.86 $ 266,814.86 $ 294,112.86
Contingency 7.00% $ 16,596.43 $ 18,677.04 $ 20,587.90
Variable Conference Fee $ 48.00 $ 57,600.00 $ 67,200.00 $ 76,800.00
Fixed Conference Fee $ 3,400.00 $ 3,400.00 $ 3,400.00
Conference Management $ 61,000.00 $ 70,600.00 $ 80,200.00
TOTAL BUDGETED EXPENSES $ 314,688.29 $ 356,091.90 $ 394,900.76
BALANCE = Income - Expenses $ 107,086.71 $ 130,633.10 $ 156,449.24