Training slides for improving productivity with Google Apps, including mail, contacts, appointments, tasks, and documents.

1. Email, Calendar, and
Documents

3. Appointments
Tasks
Contacts
Documents
Email

5. The Inbox contains
new and unfiled
messages
All Mail archives
all sent or received
messages

6. Labels help you organize your messages
into categories
Labels can be organized into categories/
sub-categories

7. Select the message(s)
Select the label icon
Select the
label(s) to
apply or create
a new label

8. Select the message(s)
Select the move icon
Select the label
to move the
message

9. The Settings menu allows you to
customize your Gmail experience
Each tab contains several options

10. With Conversation view ON,
when you delete an email
you also delete all sent items
related to it
Send & Archive will send your
reply and archive the original
message by moving it to the
All Mail folder

12. Managed by User Managed by MICDS

14. Add contact
information;
more fields
are available.

15. Groups are distribution lists. Any Group
you create is private to you; groups
created by MICDS are available to every
user.

16. You can also open the Directory, select
users, and add them to your Group.

19. Fill in the title, date, time,
and frequency of the
appointment
Add the location,
description, and
reminders
Invite guests
Free times
Free times

20. Don’t forget to Save and Send!

22. Click on an empty
space in Month
view or in the All
Day section and
select the Task
option.
A task’s due date
can be moved by
dragging

23. Add a new task,
name it, and edit
the details
Set the due
date and
add notes

24. Notice the task is added to the top of
the Task List and the original email is
attached

27. Click the Untitled
document field to
rename the file
The document
auto-saves every
time you make a
change

28. Click the Upload icon
and select the file(s)
to move to Drive
Decide if you want
to convert the file
into a Google format

29. List of who has what
type of access
Invite people by
email address
Choose the level of
access then Share
and save

30. Open the calendar
event you want to
edit
Click Add
attachment

31. Navigate to the document and
click Select

32. Documents you
create/own;
synched to your PC
Documents others
create/own; NOT
synched to your PC
Simultaneous editors: YES
Simultaneous editors: NO