This document outlines a webinar about how cloud computing impacts small and medium-sized businesses. It discusses how cloud solutions allow SMBs to access enterprise-level applications, consolidate business functions, and reduce IT expenses. The document contrasts legacy on-premise systems with unified cloud solutions, showing how the cloud improves efficiency, scalability, and reliability while streamlining processes like open enrollment and time-off requests. It addresses moving to the cloud and considerations for choosing a unified cloud solution.

1. APS, Inc.• apspayroll.com • Toll Free 888.277.8514 • Fax 318.222.0601

2. Webinar Outline
• Major business trends
o Cloud computing
• Impact of trends on SMB's
o Solution availability
o Workforce attitudes
o Workplace changes
• Impact on workforce
management
o Status quo
o Unified cloud solutions
• Moving to the cloud
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3. What Is Cloud Computing?
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4. 1990's & 2000's - Pre-Cloud Formation
File Server
Networking Hub
Workstation Workstation
Workstation Workstation
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• Hardware investment
• Data security and control
• Locally installed software
• IT staff - hardware
maintenance, software
and security patches,
data backups
• Restricted access

5. Cloud Computing Tailwinds
Workstation
Workstation
Workstation
Workstation
Servers
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• Superior economics - SaaS
o No hardware
investment
o Minimal IT staff
expenses
• Improved protection
o Better data security
o Redundancy
o No loss of control
• Anywhere. anytime access

6. Popular Cloud Services
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7. Cloud Computing: New Opportunities
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• Eliminate hardware
investments
• Reduce IT expenses
• SaaS
o Simpler budgeting
o Enterprise level solutions
with reach
• Solutions consolidate
multiple business functions

8. Cloud Computing: Workforce Changes
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• Widespread usage of
internet & mobile
devices
• Demand for online
services and information
• Environmental concerns

9. Cloud Computing: Work Environment
• High speed internet access
o 79% of US population*
• 45% of employees work at home
& 18% work at home every day or
almost every day**
• High speed mobile internet
o By 2015, mobile internet
users > desktop PC ***
*United Nations / International Telecommunications Union
**Pew Research Center
*** Morgan Stanley
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10. Company Pressures & Dynamics
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11. Legacy System Architecture
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• Paper processes
• System silos
• Lack of accountability
• Data entry
• Limited reporting

12. Legacy System Performance
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Efficiency - Low
Scalability - Low
Reliability - Low

13. Unified Cloud System: Workforce Mgmt
Workstation
Workstation
Workstation
Workstation
Workstation
Unified
HR, Payroll
and Time &
Attendance
• One instance of the data
• Multiple functions in
one system
• 24/7/365 access
• Single sign on with role-
based security
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14. Unified Cloud Solution Performance
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Efficiency - High
Scalability - High
Reliability - High

15. Status Quo: Open Enrollment
HR & Payroll
• Paper intensive
• Redundant data entry - payroll
• Inefficient
• Error Prone
• Inundated with form and
information requests
Employee
• Inconvenient
• Difficult to view scenarios -
dependents & benefit
options
• Paper intensive - make
copies and file
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16. Unified Cloud Solution: Open Enrollment
HR & Payroll
• Accurate
• Streamlined and scalable
• Auditable
• No more paper files
• Electronic documentation
Employee
• Flexible
• User friendly format
• Transparent
• Convenient
Unified
HR, Payroll &
Employee Self Service
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17. Status Quo: PTO Request
Employee
• Unaware of PTO
balance or request
process
• Lack of visibility into
approval status
• Frustration due to
flawed workflow
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Supervisor
• Difficulty viewing
schedules
• Shift coverage issues
• Lost paperwork
• Lack of accountability
• Reporting limitations
HR & Payroll
• Time consuming
• Process error prone
• Lack of
accountability
• Manual data entry
• Limited controls

18. Unified Cloud Solution: PTO Request
Unified
HR, Payroll &
Employee Self Service
• Visibility into balance
• Transparent request and
approval process
• Improved Confidence in
Management
• Real-time feedback
• Convenient access to up-
to-date information
• Can view scheduling
conflicts
• Ensure shift coverage
• Streamlined and
convenient
• Accountability
• Improved
Communication
Employee HR & Payroll
• Eliminate redundant
data entry
• Reduce payroll errors
• More accurate data
• Improved enforcement
of policies
• Greater accountability
• Thorough and Easy
Supervisor
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19. Moving to the Cloud
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• Distribution of Workload
• System adoption at all levels
• Greater accountability

20. Unified Cloud Solution Considerations
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• Unified or Separate Systems
with Data Sync
• Flexibility - configurable to avoid
workarounds
• Integrations & Exports
• Data retention/purge practice
• Audit trails
• Reporting
o PDF & Excel
o Custom reporting
o Data quality tools
o Global reporting

21. Questions?
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