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Time management skills
1.
Time Management Skills
ENMU Ruidoso Thursday, February 17, 2011
2.
Agenda 1. Why
is Time Management Important? 2. Signs of Poor Time Management 3. Procrastination 4. Time Wasting Villians 5. Skills for Becoming More Organized
3.
Why is
Time Management Important? Text
4.
5.
“Failure to plan
is planning to fail”.
6.
7.
Always busy but
never finish projects
8.
There’s never enough
time
9.
Clutter, messiness
10.
Often late for
appointments or meetings
11.
Always tired
12.
Lack of Focus
13.
Missed deadlines
14.
15.
16.
Waiting for the
“right time” to tackle things
17.
Saying “yes” to
people for favors and other tasks instead of doing what you need to get done
18.
Thinking and acting
“short term” instead of planning ahead for the future
19.
You know what
you “should” be doing, but you find a million other things to do instead
20.
21.
You are afraid
to do it
22.
You don’t know
how to do it
23.
24.
Disorganized meetings
25.
Interruptions
26.
Failure to delegate
27.
“Fire fighting”
28.
29.
Ignore your email
– check it in the morning or afternoon
30.
Turn off alerts
and reminders during blocks of work time
31.
Let your coworkers,
friends, family know your schedule
32.
Keep your work
area clean
33.
Learn to say
no & to ask for help
34.
Keep phone calls
short, and limited to certain times of the day-state goals at beginning of conversation
35.
36.
Getting Organized Step
#1: Decide on a tool to keep track of your “to – do” list, goals, and appointments
37.
38.
Choose one that
is comfortable for you to carry or keep at your desk
39.
Consider your needs:
40.
Page per day,
week
41.
Blank pages or
lined
42.
Calendar pages
43.
Pockets for receipts,
etc.
44.
45.
Lots of functionality
46.
Work with other
organization tools
47.
48.
Technology is constantly
changing
49.
50.
51.
Yahoo!
52.
MSN
53.
54.
55.
Make a list
of your immediate, short term, and long term goals
56.
Make a “to-do”
list your process (good habits)
57.
Begin each day,
week, month, year with your “master task list”Step #2: PRIORITIZE, PRIORITIZE, PRIORITIZE
58.
Getting Organized Today
This Week This Month This Year My Dreams for the future
59.
60.
Create a timeline-set
milestones
61.
Do the hardest
thing first
62.
Organize blocks of
time-but don’t over-schedule yourself
63.
Leave some free
time in your schedule (Yes, I said that)
64.
65.
Email
66.
Getting Organized Step
#3: Don’t over schedule, and don’t think that you have to “do it all”.
67.
68.
Being organized will
help you to free up time for fun, family, exercise, etc.
69.
Block off time
for these things. They are an important part of your schedule.
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