1. Invigilator TrainingDecember 2010 Debby Holmes & Neil Greggor Conferment and Events Registrars Academic Quality Directorate

2. Background Changes No budget for Invigilators (small budget for specialists) Require 127 Invigilators to cover 1 week for HW & Uxbridge Student : invigilator ratio = maximum 40 : 1 Locations Events Hall, High Wycombe (14 sessions) The Park Room, Uxbridge (6 sessions) Various separate rooms in HW & Uxbridge (coordinated by AQD) Types of assessments - exams, time constrained assessments (TCAs), multiple choice tests (MCQs), answer on the question paper, OSCEs

3. Roles Bucks employees Conferment & Events Hub (AQD) Disability Service Faculty registry teams Academics Security Estates & Facilities Invigilating teams for main room (max of 3) Senior Invigilator – PSE from AQD 2 Invigilator/s – Academic (appropriate) & PSE Separate rooms Separate room invigilator – PSE Amanuensis - Specialists Readers - Specialists

4. Students with reasonable adjustments The university has a responsibility to students who have registered with the Disability Service to provide and make any reasonable adjustments deemed necessary 145 students for the January exam period registered with Disability Serviceso far! Dyslexia, dyspraxia, Physical and mobility conditions Mental health Reasonable adjustments encompasses: Use of computer Extra time Coloured paper Separate room – amanuensis, readers

5. What is provided Exam papers Answer books Continuation papers Clocks Dictionaries Treasury tags Signage Tissues Contact details (AQD and Faculty)

6. What can be taken into the exam room Coats and bags are left in a designated area outside the room (main room only) Valuables Mobile phones – switched off Drinks and sweets

7. Invigilator announcements Before entering the room: Have ID card ready Coats and bags not in exam room Listen to the invigilator for where the students should sit No talking In the room: (crib sheet provided) Mobiles switched off and put away under seat ID card on edge of desk Make sure the student is taking the right exam! Instructions on timing, extra time, requests Remain seated until papers are collected or invigilator says the student can go

8. Before the exam Times (arrive 30 mins before the start of the exam) Papers will be provided by AQD Room set up, preparation before and after Multiple exams in the same room need to be aware of the variable length of exams Seating plan and arrangements Register, Gallery and ID checking – validity of Bucks ID or alternative photo card ID, work ID NO ID – Letter sent to student

11. Body language, persistent behaviour types, illness

13. At the end of the exam Announce 15 and 5 minutes to go – beware of different start and finish times When exam time finishes students must remain seated and silent until papers are collected Script collection Compiled in numeric order of Student ID at end of exams (marks collection form) Complete any paperwork (cheating/report forms) Return papers to designated member of staff Report any incidents to AQD

14. Paperwork and useful information Regulations, student handbook Invigilator checklist and procedures Forms Front coversheet, main room/special arrangement Exam cover sheet Report sheets – two sorts blue/yellow Answer Booklet – front sheet Continuation paper Cheating investigation form Marks collection form Computer exams – logins and procedures will be provided prior to examination

15. Health & Safety Know the fire procedures and where exits and meeting points are. Drills are never planned for central exams weeks Know what to do if power fails – same as for a fire Make a judgement call on what action take If evacuated keep students together, no talking. Don’t move or lift equipment – always get porters First Aid

16. Do’s and don’ts Do Do find your inner head teacher – challenge politely and firmly Walk around – be visible! Use common sense and discretion Assume the majority are well behaved and honest Call for help and clarification at earliest opportunity Be vigilant! Don’t Promise what you can’t give! Interpret or assist in answering an exam question – if there is a query the lead academic for that exam should clarify Let students leave unnoticed, without handing in script and paper (or as instructions dictate)

17. For note………. Contact details: Room S1.03 Neil Greggor ext 2328 Debby Holmes ext 3468 Dates to remember January 2011 Uxbridge 17-21Janaury High Wycombe 17-21 January Summer Uxbridge w/c 6th June to be confirmed High Wycombe w/c 23rd May to be confirmed Referral Uxbridge to be confirmed High Wycombe to be confirmed