From Clutter to Clear: A Guide to Getting Things Done (Part I)

mm/dd/yyyy Part One: February 22, 2010 From Clutter to Clear: A Guide for Getting Things Done

Why We Need a Process ,[object Object],02/22/10 … to here

Why We Need a Process ,[object Object],[object Object],02/22/10 It’s hard to fight an enemy that keeps outposts in your head – Sally Kempton

The Basic Concept ,[object Object],[object Object],02/22/10

What’s Missing ,[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Not idiot proof

What’s on your mind? ,[object Object],[object Object],[object Object],[object Object],02/22/10

Why is it on your mind? ,[object Object],[object Object],[object Object],02/22/10 The ancestor of every action is thought. – Ralph Waldo Emerson

The Objective: Mind like Water ,[object Object],02/22/10 When your mind is empty, it is always ready for anything; it is open to everything. – Shunryu Suzuki

How to Get to Mind Like Water ,[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10

Collect ,[object Object],02/22/10 Collect

What to Collect ,[object Object],02/22/10 Collect What Not to Collect ,[object Object],[object Object],[object Object],[object Object],You can only feel good about what you’re not doing when you know what you are not doing. – David Allen

Collection Tools ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Collect Use your mind to think about things, not to keep thinking of them. – David Allen

Mind Sweeping ,[object Object],02/22/10 Collect Write down at minimum 20 tasks, projects or ideas that you have that require some action (use the Trigger List for inspiration). You need to think about your stuff more than you think, but not as much as you’re afraid you might. — David Allen

Process ,[object Object],02/22/10 Process

How to Process ,[object Object],[object Object],[object Object],[object Object],02/22/10 Process There is no reason to ever have the same thought twice, unless you like having that thought. – David Allen

Actionable ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Process

Is it actually actionable? ,[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Process Success Outcomes (What’s the larger result desired? How will you know when it is done?) Next Actions (What do you need to do that? Do you have everything you need?) Call Susan re: source for filing cabinets E-mail Bill for copy of last year’s budget Draft proposal ideas for alliance Research Web sources for cars Talk to Sean re: job description

Outcome vs. Next Action Verbs 02/22/10 Process Action Verbs Success Verbs

What’s the Next Action? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Process

Organize ,[object Object],02/22/10 Organize

Non-Actionable ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Process

Reference ,[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Organize

Incubate: Someday / Maybe list ,[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10 Organize ,[object Object],[object Object],[object Object],[object Object],Someday/Maybe (Examples)

Trash ,[object Object],[object Object],[object Object],[object Object],02/22/10 Organize

Key Action Categories ,[object Object],[object Object],[object Object],[object Object],02/22/10 Organize

Projects ,[object Object],02/22/10 Organize

“ Waiting For” 02/22/10 Organize When an action has been delegated to someone else or when you are waiting for an external event before a project can be moved forward

Calendar ,[object Object],02/22/10 Organize

“ Next Actions” ,[object Object],02/22/10 Organize

“ Next Action” Categories 02/22/10 Organize Common Contextual Categories

What’s the Next Action? ,[object Object],[object Object],02/22/10 Process

Review ,[object Object],02/22/10

Weekly Review (in detail) 02/22/10

Weekly Review (summary) ,[object Object],[object Object],[object Object],[object Object],02/22/10 You need to spend quality time, detached from the daily grind, thinking about, getting control of, and managing the daily grind. – David Allen

Criteria for Choosing Actions ,[object Object],[object Object],[object Object],[object Object],02/22/10

Horizons of Focus ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],02/22/10

Setting Priorities ,[object Object],[object Object],[object Object],02/22/10 Process

What Tools Do You Need? 02/22/10 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],My Modifications (Recommenation) Minimalist

Where will this take you? 02/22/10 Your ability to generate power Is directly proportional to your ability to relax – David Allen

What comes next? ,[object Object],02/22/10 with Nate McMahon Tools to help you get the most out of working together right now.

Homework for next class 02/22/10 Come prepared to talk about a collaborative initiative that you are currently (or soon to be) working on with other Fools.

From Clutter to Clear: A Guide to Getting Things Done (Part I)

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From Clutter to Clear: A Guide to Getting Things Done (Part I)

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