SOFT SKILLS WORLD takes pleasure in introducing itself as an experienced and competent conglomeration with more than 300 Training & Development professionals. This team represents key functional domains across industries. We sincerely look forward to joining hands with your esteemed organization in our endeavour to create a mutually satisfying win-win proposition per se Organization Development interventions. May we request you to visit us at http://www.softskillsworld.com/to have a glimpse of the bouquet of our offers .We have partnered with the best & promise you an excellent organizational capability building. We firmly believe Hard Skills alone are not sufficient enough to enhance business success. Aligned with high performance organizational culture and given the right direction, Soft Skills is the best recipe for business success.

1. BRINGING OUT THE PRESENTER IN
YOU...
“PRESENTATION SKILLS”
BY: SOFT SKILL SWORLD

2. T
H
E Ps Plan
F Prepare
A
M OF PRESENTATION Practice
O
U
S Present
Ps

3. How To Succeed
T With Your Presentations
H
E Presenting
S
T The Iceberg
R Principle Practicing
A
T
E Preparing
G
Y Planning

4. Presentation Planning
• Structure
• Delivery
• Group presenting
• Your turn
• Feedback

5. PLANNING

6. Stages of Presentation
• Planning (Principle of ASTOR - C)
 Audience
 Subject
 Time
 Objective
 Resources
 Context

7. PREPARING

8. Preparing
Tips on preparing contents / material
• Do’s
Processed Information
Alternatives
Recommendations
Graphs & Models
Flow Chart
Key points/words
Demo

9. Preparing
• Contents
 Prepare but DON'T put on the slide / transparency
Raw Data (Even if formatted)
Examples/ Anecdotes
Running Text
Complex Drawings
• No busy / crowded transparency / slide

10. Preparing
Tips on preparing material
• Handouts
Raw Data
Additional Data
Readings

11. T AIM
H
E INTRODUCTION
S BODY
T Examples Demonstrations
R
Discussion Illustrations
U
C Reason
T
U Questions
R CONCLUSION
E

12. P
R
E
Make Them
P
A
R
Big
I
N .
G
M
A
Bold
T
E .
R
I
A
L Beautiful
Use multiple sensory
perception

13. Keep It Simple (Text)
• Too many colors
• Too Many Fonts and Styles
• The 6 x 7 rule
– No more than 6 lines per slide
– No more than 7 words per line

14. Falling Leaves Observed
Christchurch Dunedin Wellington
January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May
June Too detailed !
8,036,897 10,345,394
16,184,345 678,095
14,856,456
4,123,656
July 8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
December 12,234,123 9,532,111 3,045,654

15. Falling Leaves in Millions
In 106 Christchurch Dunedin Wellington
January 11 14 3
February 1 12 16
March 17 6 16
April 16 10 7
May 8 10 14
June Much Simpler
16 0 4
July 8 15 18
August 8 18 17
September 4 18 9
October 2 9 5
November 5 0 6
December 12 9 3

16. Keep It Simple (Sound)
• Sound effects may distract too
• Use sound only when necessary

17. Keep It Simple (Transition)
• This transition is annoying, not enhancing
• "Appear" and "Disappear" are better

18. Make It Clear (Complement)
• Use contrasting colors
• Light on dark vs dark on light
• Use complementary colors
These colours do not complement

19. Make It Clear (Size)
• Size implies importance

20. Make It Clear (Size)
•Size implies importance

21. Preparing
• Sequence / Flow
 Logical strands/blocks
 Connectivity between points/blocks
 Simple to complex
 Build up / Evolve & not explode

22. Preparing - Topic Outline Blocking
Introduction
Issue 1
Development { Issue 2 Chronology
Issue 3
Conclusion

23. t t
s r c u
u r e
NINE STEPS TO BUILDING A LOGICAL STRUCTURE
& A SUCCESFUL PRESENTATION

24. 1. Audience analysis
Who? What? When? Where?
DETAILED HOMEWORK IS ESSENTIAL TO ENSURE
YOU SPEAK TO THE AUDIENCE CORRECTLY
structure

25. RELEVANT
2. Set the objectives
ENGAGING
MOTIVATING
PERSUASIVE
Pitching for
business
Convincing a bouncer After dinner
to let you in the club! speech
RELEVANT
ENGAGING
MOTIVATING Selling a
Making a case
PERSUASIVE product
for a salary rise
Running a Selling creative
Best man work to a client
meeting
speech

26. 3. Collect persuasive information
Collect information to prove
your points
Don’t be scared to leave
stuff out – less is more
Always refer back to the
objective
structure

27. 4. Creating a compelling
presentation
Attention
One minute pitch
WIIFT? grabbing Agenda Body Summary
conclusion
opening
structure

28. 5. Visual aids
‘A picture is worth 1000 words’
structure IMPACT

29. 6. The rule of three
structure

30. 7. Rehearse, rehearse, rehearse
‘If you fail to prepare, you
prepare to fail!’
Practice out loud
Rehearse against the
clock
Learn your script
Video yourself
structure

31. 8. Delivery
structure

32. 9. Review
10/10
structure

33. Delivery

34. Bad Presentation

35. 2-way communication
Hello!
How do!
delivery

36. Rules For Presenting
• Fitness for purpose
• To achieve its objective
A : Accuracy
B : Brevity
C : Clarity

37. Rules For Presenting
• K : Keep
• I : It
• S : Short and
• S : Simple

38. Rules For Presenting
• Present in three stages :
– T 1: Tell them what you are going to tell them
– T 2: Tell them what you want to tell them
– T 3: Tell them what you have told them

39. Functions of Three Blocks
In tro d u ctio n
Te ll th em w h a t yo u're
g o in g to te ll th em
D e ve lo p m e n t
Te ll the m
C o n c lu s io n
Te ll th em w h a t
yo u 've ju st to ld th e m

40. Make eye contact
- Maintain attention
- Convey conviction
- Relate personally
delivery

41. Control your speech
- Pace
- Volume
- Voice
delivery

42. Remember to breathe
- Take deep breaths
- Use it to punctuate & emphasise
points
- Helps channel nervousness
delivery

43. Posture
- Stand tall
- Move with confidence
delivery

44. Managing Self:Body Language
Appearance
Eye
Gestures contact
BODY
LANGUAGE
Posture Walk
Facial
expressio
ns

45. Fiddling
- Don’t do it!
delivery

46. Smile
- Confidence, warmth, reassuring
delivery

47. Gestures
& movement
- Emphasis, involving,
interesting
delivery

48. Questions are good
delivery

49. merci
Always say thank you
danke
gracias
delivery

50. Managing Self : Common Problems
• Verbal fillers
– “Um”, “uh”, “like”
– Any unrelated word or phrase
• Swaying, rocking, and pacing
• Hands in pockets
• Lip smacking
• Fidgeting
• Failure to be audience-centered

51. Tips To Handle The Unexpected
• Don’t ignore the unexpected!
• Practice for the unexpected!
• Do everything you can to avoid the unexpected
• Never assume, always confirm
• Cope with unexpected travel problems!
• Remember, always be a professional.
• Don’t take things personally
• Be prepared — especially for the unexpected!

52. Remember:
• YOU are the presentation, not the Aids.
• Be relaxed and confident
• Practice is the key
• DO rehearse.

53. Group presenting
• Give everyone a fair turn
• Always look interested
• Don’t be afraid to help each other out
• Rehearse together

54. Scope of Presentation
S. No. Parameters Explanations
1 Opening Greeting, introducing self and the topic. In group
presentations assess through the transition
2a Quality of Content Relevant examples, content in line with the topic
2b Quality of speech
3a Eye Contact (EC) Make EC with all the participants. (May have 3variants, no
EC, partial EC, proper EC with all
3b Posture Way of standing- alert, confident and erect
Gestures Hand & head movements in sync with verbal communication
4 Use of Presentation Use of LCD, Laptop/Desk top, board, marker, other aids if
Aids used
5 Relevance of Content aligned to the interest of the audience, Flow of
content content is logical
6 Audience Is it Interactive or not
Involvement
7 Grooming Appropriate, decent and elegant dressing
8 Query Handling Entertaining, Listening and Answering a Question
appropriately.
9 Confidence Displays attentiveness, command on language and content
10 Closing Summarizing, thanking the audience. In group presentations
assess through the handover during transition

55. Presentation planning tool

56. It’s presentation time folks