2. Reasons to Hire a Virtual Assistant
• Can complete a lot of tasks for low cost
• Free your time up to be making $$$ and
building relationships
• Help you focus on your 80/20
• Helps you delegate tasks that you don’t want
to be working on or shouldn’t be doing
yourself
• The range of skills you can find in a VA is
limitless
3. Sources of Virtual Assistants
www.fiverr.com
• $5 for any gig
– Facebook – you want likes from the USA
– Writing
– Video Intros
• Questionable quality sometimes
– Try to choose US based offers for writing
• More of a one time type of assistance
– Project based as opposed to ongoing
20. Sources of Virtual Assistants
www.OnlineJobs.ph
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Great source for inexpensive workers
Great source for full time, high quality workers
Can be project based or ongoing
Wide range of skills available
Search for a worker or let them find you
Can use your own payment methods
21. Is It “Cool” To Outsource Overseas?
• The computer you are typing on was made in China
• The fruit you had for breakfast was from South
America & Central America
• The eyeglasses on your head were made in Mexico
• The gas in your car came from the Middle East
• The house you live in was made in USA
• It’s a world economy now, to deny that is not
logical
34. www.onlinejobs.ph
• Sample Job Description
Looking for a full time Virtual Assistant that must be able to think quickly
and handle multiple tasks at once. You will be responsible for managing
the ins and outs of a web-based Client Relationship Management
System, all Social Media and online marketing tools including
Facebook, Linkedin, Twitter and YouTube, video marketing and editing of
videos, uploading of property information to a single property website
system and some phone support.
MUST be able to work between 9am and 5pm Eastern Standard
Time. Must be able to give 40 hours FULL TIME and have NO other job.
Dedicated computer with wired Internet Access is required. Knowing
Microsoft Word and Google Docs is a BIG plus, but not required as long
as you are willing and eager to learn. MUST speak excellent
English. British or Australian accent preferred.
To apply for this position, please reply to this post with your
resume, contact information (including Skype ID) and a preferred time for
an interview.
37. www.onlinejobs.ph
• The large time difference will create a delay in responses, but
within 12 hours, you will start to get a lot of replies
38. Interviewing on Skype
• Scan through the resumes and look for good experience or the qualities you
like, just as you would for hiring an office person
• When you find someone you like, add them on Skype for an interview.
41. Interviewing on Skype
• Once they accept your request they will show up in green in your
contact list.
42. Interviewing on Skype
• Follow Your Gut
– If you get a feeling in the beginning that they aren’t right, cut
the interview short and tell them you will follow up if
interested.
• Ask about their internet connection
– Wired internet is key
– Minimum speed of 1mbps
– PLDT, GLOBE, and BAYANTEL are strong providers but most are
sufficient
• If they will be placing calls, make English a top priority
– There are a lot of high quality English speakers out there.
– Don’t settle for someone with less skill than what you want.
• Sample voice recording -
43. Hiring an Assistant
• Create a new Skype account
– This is the account they will use
– Register it under one of YOUR email addresses
• Make a new gmail address if necessary
• Bring them on for a two day, paid trial period
– This will allow you to get a good feel for their skills
• Make sure that whatever you give them access
to, you have the admin rights to those accounts
• Give them a specific task to work on so you can
gauge their abilities
44. Paying Your Assistant
• www.Xoom.com
– Xoom is the preferred method
• The sender pays a fee, not the receiver
• $5.99 per transfer
• Can send from bank account or credit card
• www.PayPal.com
– Many people will be OK with PayPal
– Both the sender and receiver pay a fee
49. Tasks your VA Can Complete
• Linkedin
• Help you with any marketing
systems/strategies you use
– Build and manage your profile
– Create and manage groups
• Phone call to leads, past
– Increase connections
clients, Craigslist
leads, referral partners.
• Twitter
– Create and manage account
– Tweet for you
• Video Marketing
– Edit videos
– Email/post videos for your
database
– Post to social media sites
50. Tasks your VA Can Complete
• Epropertysites/LO Unfair
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Upload Properties
Build Property Plogs
Monitor Leads
Craigslist Postings
• Facebook
– Build fan pages
– Monitor and post to fan
pages
– Help create following
– Post on referral partner fan
pages
– Create and manage groups
• Website Management
– Blog postings, building
blogs, following blogs
– Building and handling websites
– Comments on websites
• Email Management
– Sort and filter emails
– Handle emails with prospects
– Follow My Clients
• Live Chat
– Monitor chat rooms
– Handle all correspondence
51. How Do I Train My Virtual Assistant?
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YouTube (search how to)
Online Classes for Specific Tools
Lynda.com ($25 / month)
http://www.lynda.com/Business-trainingtutorials/29-0.html
• http://www.lynda.com/Video-trainingtutorials/78-0.html
52. You Don’t Have To Do That Either!!
You don’t even have to be the person that brings
in new business.
You can hire that out too, look at title company
reps!
53. Getting Started
If you get a call from somebody that you know
doesn’t need to buy, that’s the first call you start
handing off to your assistant!!!
54. Getting Started
• If I had to grab one thing to do first, it would
be to implement my database follow up.
55. Getting Started
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Write down a list of some things that you have wanted to do, but haven’t.
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Agent Unfair Advantage
Database Management
Calling Database
Video Marketing
Fan Page
Linkedin Groups
Youtube Channel
Execute a plan that you have seen work
Then hire somebody and have them do it from start to finish. They watch the
training, they call for help. Tell them how many referral partners, or whatever that
you expect so they have a goal to reach. Just saying “help me” isn’t enough.
What top Realtors do is find a strategy that is working, then they implement it.
• Delegate it out, then find a new strategy, rinse and repeat. No real estate
experience needed.
56. Yeah but……
“My company won’t pay for my
assistant….”
Write small checks to cash big checks….
57. Yeah but……
“What if my assistant leaves me and becomes
my competition?”
Get Another One!!
What you do is a lot harder than it looks to an
assistant!!