My Presentation on Time management for Business Communication

2. DEFINATION
 Time management is the act or process of planning
and exercising conscious control over the amount of
time spent on specific activities, especially to increase
effectiveness, efficiency or productivity.
 Effective time management is a primary means to a
less stressful life. These practices can help you reduce
your stress and reclaim your personal life.

3. Time management may be aided by a range of skills,
tools, and techniques
 Planning
 Allocating
 Setting goals
 Delegation
 Analysis of time spent
 Monitoring
 Organizing
 Scheduling
 Prioritizing

4. Why do we need to manage our time?
 Eliminate wastage
 Be prepared for meetings
 Refuse excessive workloads
 Monitor project progress
 Allocate resource (time) appropriate to a task's importance
 Ensure that long term projects are not neglected
 Plan each day efficiently
 Plan each week effectively

5. KEYS TO MANAGE YOUR TIME
 Planning
Failing to plan is planning to fail
 Creating an effective environment
 Get Organized
 Protect Your Time
 Achieve through Goal management Goal Focus
 Recover from Bad Time Habits
 Create a simple "To Do” list
 Daily/weekly planner
 Long term planner

6.  Postpone unnecessary activities until the work is done!
 Postpone tasks or routines that can be put off until your work is finished
 Distracting activities will be more enjoyable later without the pressure of
the test, "no" learn to say "later“
 Find something to enjoy in whatever you do
 Like teacher gives example relating to our life
 Take a break when needed
 Take a walk. Do some quick stretches at your workstation. Take a day of
vacation to rest and re-energize
 Break large, time-consuming tasks into smaller tasks
 Work on them a few minutes at a time until you get them all done.

7. Avoid Time wasting

8.  Learn to say “NO”
 Let others know you are doing work and encourage
them not to bother you

9. CONCLUSION
 Time management may give you a sense of achievement
because you can complete your tasks on time without
crossing the deadlines.
 Time management can enhance your energy because
after completing the tasks on time, you get more
relaxed.
 Time management also increases the productivity and
personal satisfaction. For time management techniques
to succeed, you must fit them into your life style, not the
other way around.

10. “Time is the coin of your life. It is the only coin you
have, and only you can determine how it will be spent.
Be careful lest you let other people spend it for you”.
Carl Sandburg.

11. Regards:
SHAHZAIB ZAIDI
&
SAAD MUNAMI