1. Intranet Project Initiation Meeting GSS Architecture 06.05.10 2:00pm Presented by David Fisher/ Scott Hitchins / Celine Gallagher

2. Agenda Introductions Objectives of meeting Demo of Interact Design – Look and Feel Information Architecture Project Team Steps from Planning to Launch What you have bought Project Milestones & Dates AOB

3. Objectives of Meeting

4. Let’s have a look at Interact ...

7. Name to be part of Design

9. Include a character “dog”(Hull have since amended Search button to read “Fetch”)

10. Styling your intranet doesn’t need to be difficult

11. Naming your Intranet Two questions to consider: Do you want to name the intranet? If so, do you want the design of the intranet to be lead by the name of it?

12. Information Architecture

13. Communication The Model for an Ideal Intranet Most communication is time sensitive – such as events and launches. However some becomes important knowledge in the company. Interact then adds this to the Intelligence Store. e.g. A document on what to do if you get Swine flu Communications are pushed to the users –used in conjunction with pull forms of content such as knowledge, collaboration and business processes. Knowledge Management Documents Best Practice Policies Reports Collaboration Intranet Business Processes The Interact Intelligence store pushes relevant content and helps users find content using innovative features like ‘Interact Recommends’, improving knowledge sharing and best practice. Collaboration often forms an important part of any knowledge in a company. The collective intelligence of the company is then harnessed. e.g. A user posts a comment on a new marketing document with good ideas for a product launch. Collaboration is critical to the success of an Intranet as it is mass participation – using tools such as blogs, article comments, and forums. Workflow and Forms module (Expenses Form)

14. The Project Team ?? Project Manager Day to Day Contact David Fisher Project Director Celine Gallagher Project ManagerDay to Day Contact ?? Technical Contact Jo Sullivan Training Consultant ?? Design Sign-off Sanjay Shah Installation Engineer ?? Main contact for our Support Team Mike Hague Lead Designer ?? Intranet Champions

15. Implementation Process Planning Implementation Client Appoint Intranet Team & Champions Create Project Plan Name your Intranet Plan Sitemap Odyssey Appoint Project Team Create Project Plan Create Welcome Pack Arrange Project Initiation Meeting Build & Promote Odyssey Create Design Mock-up Arrange Training (Intranet Manager) Installation Client Identify/buy server & software Prepare data Review & Sign-off Design Launch Client Pre-Launch Campaign Email Screenshots Marketing Material Odyssey Intranet Training Courses Odyssey Regular reviews with your Account Manager Client Bask in the glory of your Launch! Continue with your Intranet Team Reviews

16. What you have bought - Software Core (70 Licenses) Modules

17. What you have bought – Training

18. What you have bought - Consultancy

19. What you have bought - Support

20. Project Milestones Project Initiation Meeting Consultancy Pre-Requisites: Server Configuration FormSoftware License Agreement Intranet Design Interact Installation Intranet/Module Training Add Content Go Live Weekly Communications Warranty/Support

21. Project Milestones Project Initiation Meeting Intranet Manager Training Course Pre-Requisites: Server Configuration FormSoftware License Agreement Intranet Design Interact Installation Content Manager Training Add Content Go Live Weekly Communication Warranty/Support

22. AOB Any questions?