When SendGrid’s email experts Elmer Thomas and Carly Brantz broke down some tips and tricks to make sure your emails don’t get banished to the spam folder, there were so many great questions during the webinar that they couldn’t get to everything. They later answered some of these questions here.

1. Tips and Tricks to Stay Out of
the Spam Folder
Webcast Q&A with Elmer and Carly

2. When SendGrid’s email experts Elmer Thomas
and Carly Brantz broke down some tips and tricks
to make sure your emails don’t get banished to the
spam folder, there were so many great questions
during the webinar that they couldn’t get to
everything. They later answered some of these
questions here.
If you missed the webinar, you can access a
recording here.

3. Q: How helpful/important is it to be certified by return path?
A: Return path certification is the most widely accepted “whitelist”
program for permission-based email senders. A whitelist is a list of
email address or domain names from which an email blocking program
or ISP will allow messages. For senders who appear on a whitelist that
is used by the most important ISPs, the chances of making it to the
inbox will dramatically increase. The certification program had deep
corporate and consumer market coverage and lets certified senders
improve email deliverability rates are more than 2 billion mailboxes
worldwide.

4. Q: I would love to know more about testing for heuristics. We are
doing a few things on our end, but are still getting messages
bounced due to content even though out tests come out clean.
A: Try sending your emails through a SPAM checker and analyzing
the results. There are a few to start with:
www.mailingcheck.com
www.isnotspam.com
www.programmersheaven.com
Use the keyword phrase “spam checker tool” if you don’t like the above
tools or are looking for more resources. For general knowledge about
heuristics, Wikipedia has a good explanation.

5. Q: Do you have any examples of authenticating email?
A: Best practices are to implement the three most accepted
methods of authentication. You can find specific examples of each at:
DKIM
SenderID
SPF

6. Q: Are inbox rates affected if I change the “from” email address
based on the type of product we are promoting?
A: Email addresses can be divided into two parts, the “Friendly
From” and the routable part. For example, “Franklin Fasteners”
franklin@fasteners.com. We don’t think you’ll incur a reputation hit if
you change the “Friendly From” part (e.g. “Franklin Fasteners”) but you
are more likely to incur a reputation hit if you change the routable part.
Not all systems use the “from” address for reputation, but some do.
That are more likely to associate your sending reputation to your IP or
your DKIM signature (inserted into your message headers) or a
combination of both.

7. Q: If the reply-to in the header is to a different domain, does that
automatically make it seem deceptive? We send emails to groups
of people and use the email of the group captain as the reply to
header.
A: No. The SMTP RFC specifically allows for this functionality. Note
that a minority of admins may disregard this rule and impose their own
rules regarding from/to mismatches.

8. Q: Is there a list of phishing phrases and trigger words
somewhere?
A: Here are some resources that should help with phishing phrases
and trigger words that should be avoided within e-mail content.
100 SPAM Trigger Words & Phrases to Avoid
Short List of Common Phishing Phrases

9. Q: How does inbox behavior work in spam filtering?
A: ISPs use various types of inbox behavior in spam filtering. Some
track the time the email stays in the inbox before it is deleted or how
often the subscriber interacts with the mail. All track who marks your
messages as spam by clicking the “this is spam button” and some use
panel data from real subscribers who are asked to verify the
appropriateness of inbox or spam folder placement.

10. Q: What about using CSS styles in-line? (in regards to using CSS
in email content)
A: We recommend using inline CSS. CSS provides ease and
flexibility however the support varies among email clients. Some strip it
out entirely. Is it extremely important not to use external CSS like that,
which is in a file like a website does. Instead embed it in the email or
inline written at the very least.

11. Q: Our permission based subscribers are getting regularly
throttled by Comcast. Comcast tells us the IP is not on a blacklist.
Is Comcast just the devil, or is something else going on here?
A: Comcast uses SenderScore to determine when to throttle
incoming email per RL000001. You may check your SenderScore here.

12. Q: We have been collecting contacts for years. If we move to
SendGrid, will our list have to opt-in again?
A: If you have a list of opted in subscribers we do provide the
option to upload those lists to our system easily and mail to them from
SendGrid.

13. Q: How do you find your IP address, like you mentioned, it’s not
always the web server IP.
Every device connected to the public internet is assigned a unique
number known as an Internet Protocol (IP) address. IP addresses
consist of four numbers separated by periods (also called a “dotted-
quad”) and look something like 127.0.0.1. You can find yours by visiting
here.

14. Q: Do you have any newsletter templates that will ensure good
delivery?
A: You can not ensure good deliverability with a template. There
are many facts that go into achieving good deliverability. I suggest you
take a look at our Email Deliverability Guide for further details.

15. Q: I have a virtual assistant located overseas and she sends my
marketing campaigns for me using SendGrid. Would her IP
address affect our reputation?
A: No, because we do the actual sending of your email in that case.

16. Q: What is the role of email source IP address in email delivery?
A: The source IP address has a reputation attached to it. We
recently had a webinar on this topic, check out this link for a recording,
followed by Q&A.

17. Q: My customer wants to buy an email list, is it legal to send it, or
is it pure spam?
A: While it is not illegal to send to an email list, our opinion at
SendGrid is that mailing to a purchased list is never a good idea.
Reputation is key to your email deliverability and a huge part of that is
maintaining the best permission practices you can. Make sure that your
subscribers want to receive the email you are sending and that they are
expecting the email. An easy way to increase complaints is to purchase
a list and send to people who not only do not know who you are but
why they are getting email from you because they never gave your
permission to send. SendGrid does not allow our customers to mail to
third party lists through our infrastructure.

18. Q: Do you suggest to use your SMTP server as our employee
SMTP server?
A: Yes, as long as you comply with our terms of service.

19. Q: We are doing double opt in, and our database is confirmed by
people that invite their families and friends. That means that we
have almost no SPAM. We are doing everything you talked about,
but still get complaints on our contacts that they are not receiving
mail, and we have to tell them to look at their SPAM inbox…How
come businesses like Groupon get away with all of these policies,
when they buy mailing lists or don’t have the double opt-in?
A: In my opinion it comes down to relevancy. Companies that are
sending relevant content that subscribers want like a killer daily deal
often can get away with it because people want those emails. Email
delivery is a science and there are many steps involved to getting your
email delivered. You need to warm up your IP addresses and take
precaution to send relevant content that your subscribers are
expecting.

20. Q: How bad is it to hit a spam trap?
A: Having spam traps on your email list can cause plenty of
problems. Sometimes spam traps are added accidentally by entering a
typo and adding an email address by mistake. The primary way is by
using a third party list that had them included. Once you hit one it is
difficult to remove them because ISPs don’t want to tell you which
address is the spam trap. The best way to avoid them and remove
them is verifying that your list is clean and your subscribers have opted-
in to receive email from you.

21. Q: If you purchase a list, can you check with the vendor of the
purchase list if their emails are free of spam traps, are they legally
allowed to release that information?
A: It is impossible to know if there is a spam trap on their list or not,
that is a primary reason we advise our clients NOT to send to a
purchased list. A spam trap is an email address that doesn’t send email
but identifies spammers who send it email. They are created by the
ISPs to trick senders so there is not was to know except by having
permission to send it to you subscribers.

22. Q: Our contacts subscribe freely and the double-opt mail goes to
the SPAM box…how will they confirm if they don’t get the mail???
A: This is one reason why people choose to use a service such as
SendGrid. If you choose to utilize your open email system, these tips
on our Email Deliverability Guide should help you.

23. Q: My list was hosted with GetResponse. The IP that I’m on hit 28
spam traps. How bad is this?
A: You are definitely not in an ideal situation! I would advise that
you not send to that list because identifying which addresses are the
spam traps is extremely difficult. You will need to rebuild your list or
work on doing an “reactivation” campaign to ensure that the addresses
on your list are legitimate.

24. Q: Does SendGrid provide sender id setup? When I look at the
header in Hotmail sender ID comes out NONE or fail.
A: No, we do not.

25. Q: Does SendGrid allow to send to purchased lists?
A: No, we do not.

26. Carly Brantz
carly.brantz@sendgrid.com
@carlybrantz
Elmer Thomas
elmer.thomas@sendgrid.com
@thinkingserious