2. 3 months before
• Chose Key Partners
• Hackthon Format (12/24/48 hrs)
• Name, Logo & Design Standards
• Website (focused on sponsors)
• Location (Requirements to help selection)
3. 2 months before
• Key Sponsors (Get big sponsors onboard first)
• A Feed with updates for public
• Finalize Location
• Contact potential Judges
4. 1 month before
• Sponsors (Finalize, Big & Small)
• Preliminary Schedule (Tech Talks, Hacks &
Awards)
• Judges (will public be involved in voting??)
• Tech Talks (find talkers)
• Website & Start Outreach
• Ask for Hackers to submit their Groups &
Projects
• Close Groups submissions after 15-20 Days
5. 3 weeks before
• T-shirt Design (other goodies??)
• Food (Find a caterer)
• Tech-Talks (most should be finalized)
• Keep updating website (sponsors, judges,
schedule & talkers)
6. 5 days before
• Finalize (tech talks, sponsors, judges &
schedule)
• Participate count (Order food, t-shirts &
goodies based on this count. 10-20% buffer)
• Posters & Banners
• Double check internet connection
7. Day before / During
• Backup plan (internet, power cords, food, etc)
• Social Media handler
• Video Documenting the Hacks & Talks
• Assign a person to take all complains and issues
from participants
• Live stream Event
• Choose Winners and Award (After or at the
End of Hackathon)
8. After Hackathon
• Demo Hacks on the website
• Thank Sponsors, Judges and Participants
• Get Feedback for next Hackathon
• Party?
