1. WHAT IS SHAREPOINT
MORE IMPORTANTLY, HOW WILL IT HELP MY
BUSINESS?

2. SHAREPOINT IS A PLATFORM
Learning SharePoint is similar to learning Office in that
Office contains targeted tools such as
• Word, Excel, PowerPoint, Outlook etc.
SharePoint is similar conceptually to office in that it
contains targeted purpose built functions
• To understand it, you will need to pick the options that are
meaningful to you
• SharePoint isn’t installed on desktops but rather on servers
allowing users to connect to it
• However SharePoint designer and workspace are installed on
the desktop providing feature specific functions

3. SHAREPOINT AT A GLANCE
Use office programs to interact with SharePoint e.g.
word, excel
SharePoint is generally categorized as:
• Sites
• Communities
• Content
• Search
• Insights
• Composites

4. SITES
“SharePoint is a place to build sites”
Use SharePoint to build your Public, Internal and Extranet
sites
• Don’t need to be a programmer
• Don’t need special programs
• Create sites based on templates for:
• Your team
• Your company
• Public sites

5. COMMUNITIES
“SharePoint is a place to work with people”
SharePoint sites not only present information, they provide
users with the ability to publish content without the need of
a developer
You can work on Word documents at the same time
Shared calendars, tasks, announcements, blogs, wikis
Collaboration is the focus of communities

6. CONTENT
“SharePoint is a place to put your content”
SharePoint is the place where you will save your material
rather than folders
• Documents, images, data, video, spreadsheets
Instead of emailing back and forth and loosing track of
versions e.g. v1, v2, v3 etc documents are centrally stored
and centrally accessed
Content can be audited having file plans for document
retention policies

7. SEARCH
“SharePoint provides the ability to search and find
sites, communities, content and people”
SharePoint has a complex search engine to find content
including sites and documents and people based on criteria
in the same query
Search performance indicators
Search higher relevance eqution, faceted

8. INSIGHTS
“SharePoint helps you bring information together to better
understand it”
Brings all the information together to organize and present
information
SharePoint presents aggregate view of Spreadsheets, BI
data in a way that makes sense
Building dashboard, scorecards and visio diagrams

9. COMPOSITES
“SharePoint helps you to build and extend upon the
program”
Extendable and customizable
SharePoint designer and visio
Helps you create workflows
Can read and access your legacy data

10. SHAREPOINT BEST PRACTICE
#1 out of box focus
Pilot project
Requirements gathering and prioritization
Information Architecture
Site structure
Solution Architecture
Change Management (communication/training)
Governance (provisioning and helpdesk)