Web based Visitor Management Software System helps Visitor Registration, Visitor Pass Issue, Visitor Badge Issue, Contractor Pass Issue and Visitor Movement Tracking

2. Introduction
eFACiLiTY
 is a modular facilities management system
 allows day-to-day management of the processes
 automates operations
 provides a management dashboard for critical analysis
 enables enterprise wide control in the most intelligent and efficient way

3. Modules

4. Multi Site Multi Organization Concept
 Site wise concept for multiple sites implementation using a central server
 Facility managers being able to view any location data quickly by selecting
the location/Site on top
 User privileges can be set defining the sites to be viewed and restricted to
each every user and in each and every site.

5. Visitor Management System
 The security requirements of large organizations and infrastructure are challenging
and growing increasingly.
 Visitors should be screened, registered, signed in quickly and allowed to visit only
the relevant areas via integration with access control devices.
 These challenges are managed efficiently by eFACiLiTY’s Visitor Management
system

6.  Online requests for appointment
 Appointment approval and rejections
 Pre-registration of groups and individuals
 Email notifications on requests, approvals and rejections
 Today's appointments and expected visitors
 Visitor self sign-in using touch screen kiosks & Visitor sign-out
 Business card scanning for speedy registrations
 Visitor history tracking & Blacklisting of visitors
 Visitor photo capture & Visitor signature capture
 Smartcards / e-Passports integration
 Items carried in/out scanning
 Visitor / contractor badge / pass printing
 Visitor / contractor badge designer & Gate pass printing
 Returnable items tracking
 MS Exchange / MS Outlook integration for appointments calendar
 Access control system / Turnstile gates integration
 Central implementation to monitor sites across geographies
Visitor Management Features

7. Appointment Request
 Visitors can request for appointments using a simple request form that can
be displayed in the company website / portal online
 Name, Organization, Purpose visit, Phone/Email of the visitor is captured
 The person from whom they are requesting for the appointment, appointment
date / time is captured
 The details are emailed to the host for confirmation
Appointment Request via Company’s website
Visitor Visits
Company
Website
Clicks on
a Web link
in the website
Visitor fills in
the request
form

8. Appointment Request Screen

9. Accept / Reject Appointment
 The host on receiving the email can click on the link to open the appointment
request
 The host can change the appointment date/time, Accept / Reject, Add
remarks / instructions to the security / receptionist
 Once Accepted, the user will be pre-registered automatically
Appointment Accept / Reject by Host
Host gets alert
on registration
via Mail & SMS
Logs in to
VMS
Application
Accepts
Rejects
the requests

10. Appointment Accept/Reject Screen

11. Pre-register a Visitor
 The host can also manually Pre-Register a Visitor based on a call/email
appointment request from the visitor
 Pre-registration can also be Cancelled anytime by the host
Pre-registration by the Host
Host fills in a
pre-registration
form on behalf
of the Visitor
Email/SMS
Alert sent to
acknowledge
Visitor
Shared with
the Security
Desk

12. Pre-register a Visitor Screen

13. Pre-register Recurrence Visits
 Any pre-panned recurrence visits like visits for Training Programs, Temporary
Deputation etc. can be registered using this option

14. Out of Office / Busy
 Facilitating the host / staff to record the period during which he would want any
appointment requests to be disallowed.
 Displaying the reason for the non-availability of host / staff.
 Prevents the visitor from getting registered his appointment on these days.

15. Visitor Sign-In – Pre Registered
 Pre Registered Visitors can sign in quickly.
 Details of Visitors all flashed immediately.
 Instruction to the Receptionist is also given

16. Visitor Sign-In – First Time Visitor
 Quick signing in
 Scanning of Business card
 Visitor Photo capture
 Screen for Visitors to verify their data
Visitor Sign In – First Time Visitor
For Walk in/
appointment
accepted/
pre-registered
Visitors
Security Guard
fills the Sign in
screen
Visitor Badge
and Gate Pass
Issued

17. Visitor Sign-in Screen

18.  Items carried by Visitor are captured
Items Carried Screen

19. Visitor Verification Screen
 Display of visitor details in an add-on monitor
 Visitors can verify their details

20.  By running a searching on the First name or any other detail, the full details of
the visitor can be flashed from the History enabling quick registration
 Purpose of visit and Host details only need to be captured.
 Signing in becomes faster.
Visitor Sign-In – From History

21.  “Visitor Sign-out” facilitates the user to close the visitor’s session by signing
them out.
 Visitor signs out with respect to their badge number
 The items that are carried-out is checked against the ones carried-in and
recorded
Visitor Sign Out

22. Blacklisting Visitor Screen
 Blacklisting of visitor
 Reason for blacklisting

23. Contractor Badge Issue
 The user register the contractor for a contract period signed with him
 The Contactor Badge issued can be used for multiple entry and exits and will be
valid until his contract period.

24. Host Location
 The location information is linked with the staff profile to refer the host / staff’s
location.
 When the visitors sign in, the information such as “building / Site”,
“Floor/Location” where the host is located can be identified.

25. Visitor Tracking
 Visitor Management System readily integrates with Access Control Devices to
track and locate the visitors.
 Tracking the visitors for the current time or for the specified range of date / time
 Visitor movement report

26. Email / SMS Alerts
 Email Alerts
• Alert to requester on appointment acceptance
• Alert to requester on appointment rejection
• Alert to visitors when they are pre-registered
• Alert to pre-registered visitors if the appointment is cancelled
• Alerts to host on Visitor arrival
• Alerts to host after sign-in of the visitor
 SMS Alerts
• Alerts to host on Visitor arrival
• Alerts to host after sign-in of the visitor

27. Email and SMS Template - Samples
 Email Template
 SMS Template

28.  Generation of the MIS Reports like
• Appointment Request Register
• Appointment Register
• Visitors’ history
• Visitors’ list
• Visitors’ Movement
• Visitors Count for the period
• Black listed Visitors
• Percentage of people without appointment
• Number of visitors who signed out properly
• Average time spent by a visitor (Properly signed out visitors)
• Top frequency visitors
• Top frequently visited hosts
• Listing of Items carried by visitors
• Listing all visitors not signed out
 The reports can be printed and exported in to the formats like HTML, Excel
and PDF.
Reports Features

29. Dymo Label Writer 400
Microsoft 1.3 Mega Pixel Web Camera
CardScan 700 Series Business Card Scanner
Honeywell Barcode Scanner Ms 5145
Suggested Hardware

30.  Sample Visitor Badges
 Visitor Badge Designer
Visitor Badge

31.  Sample Gate Pass
 Gate pass Designer
Visitor Gate Pass

32.  Today’s appointments and expected visitors
 Visitor movement tracking using Access Control
 MS Exchange integration for appointments calendar
 Access control system integration
 Visitor Badge / Gate Pass Printing
Other Features

33. Software Specifications
 Microsoft’s .NET Framework
 Browser based thin-client interface
 Supports Oracle/MSSQL/MSSQL Express
 Email, SMS, MMS Messaging
 Cross browser compatible
 Language of your choice
 Supports MS Exchange, LDAP
 Building Management Systems (BMS) Integration
 Ready for integration with Microsoft Active Directory, Oracle Single Sign-on
 PDA extension with Microsoft Pocket PC
 Table, Field, Activity wise Audit Trail
 Security Policy Management

34. Synergetic Partners
Microsoft Gold Certified Partner (ISV)–Product Development
Tridium Asia Pacific, Singapore
Metronic Global Berhad, Malaysia & China
Pinnacle Computer Systems Dubai, U.A.E.Wave Front, Japan
Infocon Technology, Malaysia
Global Trade S.A.R.L., Saudi Arabia Sequential IDS, Nigeria

35. eFACiLiTY End Users
Intelligent Building Management System
– Federal Government Buildings, Putrajaya, Malaysia
Enterprise Facilities Management System Implementation
– Ministry of Health, Kuwait
Enterprise Facilities Management System Implementation
– Tidel Park, Coimbatore, India
Government
eFACiLiTY - Enterprise Facility Booking System
– Malaysian Communications And Multimedia Commission (MCMC), Malaysia
Enterprise Facilities Management System Implementation
– Ministry of Health, Bahrain
Enterprise Facilities Management System Implementation
– Saudi Arabia National Guard, Saudi Arabia

36. eFACiLiTY End Users
Corporates
Enterprise Visitor Management System
– Japan Tobacco International, Malaysia
Enterprise Facility Management System
– British Aero Space, Saudi Arabia
Enterprise Facility Management System
– Saudi Catering and Contracting, Saudi Arabia
Enterprise Facilities Management System
– Qatar Petroleum, Qatar
Enterprise Facilities Management System
– Sodexo, India
Enterprise Facilities Management System
– For Vodafone through Honeywell

37. eFACiLiTY End UserseFACiLiTY End Users
Corporates
Enterprise Facilities Management System
– Trade Coast, Australia
Enterprise Facility Management System
– Alghanim Industries, Kuwait
Enterprise Facilities Management System
– Embassy Services Private Limited, India
Enterprise Facilities Management System
– Airmaster, Australia
Enterprise Facilities Management System
– Millennium Hilton, Bangkok

38. eFACiLiTY End Users
Corporates
eFACiLiTY Module Implementation
– Prestige IT Park, India
eFACiLiTY - Enterprise Facility Management System
– CoreLogic, India
eFACiLiTY – Enterprise Facility Management System
– Wadhwa Group, India
eFACiLiTY – Enterprise Facility Management System
– Egypt, UAE, Saudi Arabia, India
eFACiLiTY – Enterprise Facility Management System
– Pacific Controls, UAE

39. Corporates
eFACiLiTY – Enterprise Facility Management System
– Albhukary, Malayasia
Tenant Billing System
– GVK Mall, India
Tenant Billing System
– Value Mall, India
Enterprise Facilities Management System Implementation
– Sheraton Darling Harbor, Sydney, Australia
Facility Booking System
– DiGi, Malaysia
eFACiLiTY End Users

40. eFACiLiTY End Users
Corporates
eFACiLiTY – Enterprise Facilities Management System
– Saudi Arabian Trading & Construction Co. (SATCO), Saudi Arabia
eFACiLiTY – Enterprise Facilities Management System
– Godrej Properties, India
eFACiLiTY – Enterprise Facilities Management System
– CRISIL Limited, India
eFACiLiTY – Enterprise Visitor Management System
– Electronic Card Services Ltd, Kenya
eFACiLiTY – Enterprise Facilities Management System
– For Societe Generale via CBRE South Asia Pvt. Ltd
eFACiLiTY – Enterprise Facilities Management System
–GPX (India) Private Limited, India

41. SIERRA ODC Private Limited
 Founded in 1998
 Based in Coimbatore, INDIA
 Providing Software Development & Support Services
 150+ Strong workforce
 Clients and Outsourcing in Malaysia, USA, UK, Middle East and Africa
 Satisfied Multinational Clients
 Microsoft Gold Certified Partner

42. Customs, Ports, Free Trade Zone Affairs Automation Project
– Kingdom of Bahrain
Key Projects – Government
Airport Automation, Cargo Management, Point of Sales Systems
– Civil Aviation Authority, Uganda
Farm Production System
– Malaysian Agri Food Corporation, Malaysia
Enterprise Facilities Management System Implementation
– Ministry of Health, Bahrain
Enterprise Facilities Management System Implementation
– Saudi Arabia National Guard, Saudi Arabia

43. Enterprise Resource Planning
Materials Management System
Sales and Distribute Management
Supply Chain Management
Materials Management System
Sales and Distribute Management Supply Chain Management
Supply Chain Management CRM & Sales Force Automation System
– South Asia
SAP Integration & Online Reporting Application
Key Projects – Fortune 500

44. Tobacco Leaf Information System
– Malaysia
Non Tobacco Material Warehouse Management
– Korea, Malaysia
Asia Sales Information System
– Singapore
Global Labelling Application
– Global
Incident Report Tools
– Global
Fleet Management System
– Malaysia
Virtual Application Portal
– Global
Account Database Manager
– Vietnam
Know Your Customer
– Global
Global Regulatory Overview
– Global
Account Database Manager
– Philippines
Test Tracking Tool
– Global
Global Freight Tool
– Global
Routing Engine
– Global
Scoring Engine
– Global
Production Tracking & Performance System
– Global
GSA Stop Card Reports Development
– Global
Global Freight Tool - PPO Integration
– Global
Competitive Intelligence Portal
– Italy, Spain, France, Benelux
Key Projects – Fortune 500

45. Secure FTP Application
– India
B2B Integration
– India
Warehouse Occupancy Analysis System
– India
Enterprise Facilities Management System
– Malaysia
Energy Dashboard Development
– India
Energy Visualization and Analysis
Product Development and Continuance
– Australia
Key Projects – Fortune 500
Lenova India Reporting Solution
– Singapore
Service Parts Management System
- India
Management of Change (MOC)
- Malaysia
Enterprise Maintenance Management System
– YUM Group, India

46. Key Projects – Other Corporates
B2C Shopping Mall with Order Processing
– Canada
Jobs / Recruitment Portal
– Utusan Group, Malaysia
SMS News Portal
– Utusan, Malaysia
Contracts Closeout Data Administration System
– USA

47. Enterprise Resource Planning
– VIP Group, India
Key Projects – Other Corporates
Silver light based Simple Business Accounting System
– Osborne Charles Group, USA
Warehouse Management for Automated Storage and Retrieval System (ASRS)
– ER Mekatron Sdn. Bhd., Malaysia
Aircraft and Ground Support Equipment Maintenance Management
– IndiGO Airlines, India
Enterprise Facility Management System
– For Nitesh Residency via Carrier Race Technologies Pvt Ltd, India

48. Key Clients & End Users

49. Key Clients & End Users

50. w w w . s i e r r a t e c . c o m
SIERRA ODC Private Limited
Thank You!
For more information please contact us at
info@sierratec.com
INDIA
SIERRA ODC Private Limited
188/1,Varadharaja Layout-1
PN Palayam Road, Ganapathy,
Coimbatore - 641 006.
Tel: +91-422-2567596
Fax: +91-422-2567445
USA/Canada +1 408 239 4819
USA
SIERRA Infosys Inc.
6001 Savoy Dr, Suite 210,
Houston TX 77036,
Tel: +1-713-747-9693
Fax: +1-509-351-6682
MALAYSIA
SIERRA ODC (M) SDN. BHD.
96-1, Biz Avenue, 2, Neo Cyber
Lingkaran Cyber Point Barat
63000, Cyberjaya,
Selangor, Malaysia
Tel: +603-8320-2080
Fax:+603-8320-2082
SINGAPORE
SIERRA ODC (S) Pte. Ltd.
#20, Cecil Street,
#14-01, Equity Plaza
Singapore 049705
Tel: +65 97334623