1. An online training module
Sponsored
Student Organizations:
Leadership Guide

2. Sponsored Student Organizations: Leadership Team
Information Expectations Rules Resources
The purpose of this module is to provide you with information that is
critical to your success as a student leader and
to the success of your student organization.

3. Information
Oregon State University recognizes that sponsored student organizations are inherently linked to
the University because of their role in enhancing education, representing OSU, and/or presenting
events that are considered an integral part of the institution. In order to best support the learning
of student leaders in our community, we have adopted a philosophical approach of partnership
and collaboration for advising individual students and student organizations as “facilitators” in the
involvement experience. As “facilitators,” faculty advisors work with administrators, faculty, and staff to
support student organization members and leaders in making intelligent, fair, and reasonable
choices within the boundaries established by state, federal, and local laws, university rules/policies,
and the mission of the sponsoring unit. It is important that there is an intentional relationship between the Leadership Team of
your organization and the faculty advisor as the faculty advisor serves as the primary “facilitator” to Sponsored Student
Organizations at Oregon State University.

4. Student Organization Philosophy
Student organizations provide living laboratories in which leadership skills are gained and honed. They give
students an opportunity to pursue their interests, to succeed, to fail, and most importantly, to grow.
Classrooms don’t always provide the opportunity for responsible and accountable involvement that
engagement with student organizations provides. Leadership is not merely a collection of skills; leaders must
forge their style through experiences that allow them to build and apply organizational and individual
capacities for the public good. Student organizations are one of the few opportunities students have to gain
hands-on experience while working towards the public good.
Oregon State University recognizes the contributions of Student Organizations in creating a compelling
learning environment that prepares students to live in a multicultural society and work in a global
community. The University recognizes that all students should have access to form and join organizations of
their own choosing to enhance their educational experience, support holistic personal development and
retention.
In order to facilitate the development of these opportunities for involvement, the following values serve as a compass in determining the
classification and support for student organizations at OSU.
• Alignment - As advisors, administrators, educators, students, and student organizations, we are aligned with the core mission and values of
Oregon State University.
• Access - We believe that a student’s ability to form and join organizations of their own choosing is a high priority. As a result, we are committed
to having clear, visible, and student- friendly resources and processes that facilitate easy access. This is inclusive of, but not limited to: a
mentoring relationship, advising, assistance with recruitment, and access to meeting and activity space.
• Engagement - We recognize the value of co-curricular and academic involvement throughout the student experience and are dedicated to
facilitating partnerships with students that support shared accountability, responsibility, and learning. Through engagement with student
organizations, students develop leadership and organizational skills which enhance knowledge, holistic growth, community development, and
student retention.
• Health & Community - We support clubs and organizations that enhance our community by providing opportunities for
leadership, learning, diversity, and social responsibility. The health of the community will be one of purposeful, open, safe, just, and celebrative
outcomes that allow students and the campus to flourish in meeting institutional goals.

5. 50 Years of University Student
Student Leader Standard of Care Relationships
As a leader of your student organization, you assume the responsibility
for your student organization and are held accountable for all actions
1950 – In Loco Parentis
and outcomes of your organization. 1960-70’s – Civil Rights Era
1980-2010 – Bystander Era
1. Training – as a student leader you are required to complete OSU 2010 – Duty Era
Student Leader training to ensure that you have the knowledge and The University has a duty to care
opportunity to lead your organization successfully for the well-being of its
2. Risk Management – you are required to: asses the risk all of your students, and the students have a
activities and events; develop risk management plans; and provide
duty to care for themselves. The
membership with direction around foreseeable risks.
3. Advising, Direction, and Control – as a student leader, you are
University and the students share
Facilitator Model
responsible for developing a relationship with your organization the responsibility for the actions
faculty advisor, organization leaders, and members to ensure that all of the students and their campus
organization goals, activities, etc. represent the organizations.
organization, sponsoring department and University missions. The
student leaders of the organization should annually review
governing documents, set organization goals, and direct day-to-day
activities of the organizations. Faculty advisors aid in connecting “The facilitator model adapts
business law to the unique
student leaders with departmental expectations and university community and to
resources, university policy and regulations, professional each college uniquely” (Bickel
development, and the history of the organization. Student leaders and Lake 1999: Rights and
are responsible for reporting all student organization activities to Responsibilities of a Modern
University).
the Faculty Advisor.
4. Equipment, Facilities, and Finances – resource access by student
organizations are governed by laws, statutes, policies, and
procedures. Faculty advisors are responsible for identification of
and engagement with all of these resources to ensure that students
can meet or exceed the University Standard of Care.

6. Guiding Boundaries:
• Mission and values of the
University and Sponsoring Unit
Duty Era – Finding Balance •
•
University and student rules
Local, state, and federal laws
• University Standard of Care and
Procedures
The facilitator university model is a philosophical
• Organization governing
approach to working with students in the Duty Era. documents
While the university has the responsibility of • Administrative documents from
ensuring that students are prepared and capable of
Facilitator Model
affiliated local or national
making fair, intelligent, and reasonable organizations
decisions, the students also assume responsibility
for their actions and decisions.
“ The vision of the facilitator university
model illustrates what is reasonable
A facilitator university seeks shared and positive in the relationships among
students, universities and the legal
responsibility, and the goal for advisors and students system… A legal paradigm that asks
colleges to exercise reasonable
is to find a balance. Establishment of a partnership care…and asks students to be
accountable… is fair, balanced and
that creates an environment where student safer, and contributes to a sense of
community” (Bickel and Lake 1999:
leadership is respected and the faculty advisor is Rights and Responsibilities of a Modern
University).
actively engaged in the development and education
of the leaders leads to success for the organization.

7. Expectations
Student Leaders and Sponsored Student Organizations

8. Individual Students with Student Organization, Student Organization with Faculty
Advisor, Student Organization with the University, Everybody with Community
Relationships
Matter

9. The Role of the
Student Organization
Leadership Team
Student Organization Leaders:
• Plan and coordinate organization's events and activities
• Track and manage organization’s finances
• Report all organization events and activities
• Seek advice and consultation from Faculty Advisor and
establish opportunities to communicate on a regular basis
• Create, revise, and review your organization’s guiding
documents and policies
• Attend and facilitate student organization meetings and
events
• Understand departmental expectations of your organization
• Hold your organization accountable for adhering to student
organization policies and procedures
• Report any member violations of the Student Conduct Code
• Uphold the mission and values of Oregon State University

10. Role of the Student Organization Leadership Team
Make fair, reasonable, and Be aware of the expectations that have
intelligent decisions about been established for your organization by
your events and activities both the university, your sponsoring
Student organizations are department, and your faculty advisor.
required to report certain
situations, such as Seek to balance the rights and
hazing, conduct responsibilities of students and the
violations, and/or high risk university.
activity Be prepared to report and
Say no to a decision follow up on any issues that
or action if it would might warrant action. Student
result in a violation of organizations should
the university rules understand that as a state
or regulations, or if it employee and faculty
creates an advisor, you are required to
unreasonable level of report certain situations, such
risk. as hazing, conduct
violations, and/or high risk

11. • Annually review risk assessment of the
student organization and work with the
Office of Risk Management to mitigate
OSU Expectations of any issues or concerns
• Partner with faculty advisor in planning
and executing events &
a Student activities, including travel
• Maintain awareness of student
organization expenditures to ensure that
Organization Leaders all University funds are expended
appropriately
• Engage with your faculty advisor when
soliciting sponsorship or donation to
ensure compliance with all
University, OSU Foundation, State, Federal
• Promote co-curricular learning through and IRS regulations
organizational development, events & activities, and • Work with faculty advisor to ensure the
interpersonal relationships advancement of contracts through the
appropriate Business Center and
• Serve as the primary link between sponsoring unit University Procurement & Contract
and the student organization Services
• Consult with the faculty advisor to ensure
• Utilize your faculty advisor as a facilitator and the appropriate use of the University
resource in the interpretation of and compliance with name, logo, trademarks, and tags in
University policies and procedures conjunction with the student organization
and its activities
• Be a role model by demonstrating • Act as a resource to the campus for
professional, ethical, and positive behavior communication and issues related to the
student organization
• Annually review the student organization’s governing
documents and/or guiding polices to ensure accuracy

12. Sponsored Student Organizations
A Sponsored Student Organization (SSO) is a student organization, composed of 100%
Oregon State University students, that operates under the direct guidance of a
sponsoring unit and is in the closest relationship with the University.
Sponsored status for a student organization is a statement of recognition by Oregon
State University that the student organization is a key element in helping the University
realize its mission. Sponsorship from a University unit indicates two things:
• That the University views the organization, through its efforts, as worthwhile and
vital, and therefore, commits itself to providing support for the organization and its
endeavors.
• While recognizing the importance of student leadership, the organization represents
the University, therefore, a high level of accountability from the organization is
required.
!

13. Sponsored Student Organizations
As a Sponsored Student Organization, you are sponsored by a University unit that is committed to
supporting your organization’s mission and activities. Your organization is inherently linked to the
University through this sponsorship because of your role in enhancing education, representing
OSU, and/or presenting events that are considered an integral part of the institution. As a result of this
relationship, your organization may receive added benefits from the sponsoring unit and are held to the
same level of institutional accountability as the sponsoring unit.
As a result of this relationship, SSOs must be approved by an executive officer, dean, director, or designee
of a University Department. By agreeing to sponsor a student organization, the sponsoring unit must
provide a professional staff member to act as the Faculty Advisor to your organization. In addition to
formal advising, department support may take any of the following forms: financial
support, administrative, equipment, and/or University space allocation, etc.
The activities, events, and operations of your organization are classified as official University business
and are considered to involve the same level of responsibility and duty of care because of your scope and
perceived association with, and representation of, the University. As an SSO, you have access to certain
University-controlled benefits and resources and are accountable to the Sponsoring Unit for legal
compliance, fiscal responsibility, risk management, and adherence to University
policies, procedures, and guidelines.

14. Recognition Process
In order to be recognized as a Sponsored Student Organization, your organization must be in formal
relationship with an OSU sponsoring unit and complete the registration process on an annual basis.
The registration process includes:
• Submitting an annual Organization Information Form.
https://studentorgs.oregonstate.edu/sli2/default.aspx
• Completing/reviewing a sponsorship agreement detailing the nature of the relationship with
the sponsoring unit. http://oregonstate.edu/sli/studentorgs/recognition/sponsor_agree
• Submitting club constitution/governing documents and any revisions.
• Agreeing to comply with Standards of Conduct for Students & Recognized Student
Organizations and maintain accountability for University policies and guidelines
• Completing a risk assessment of the activities, events, and operations of the organization.
http://oregonstate.edu/sli/studentorgs/recognition/risk_assessment
• Maintaining 100% OSU student membership and submit roster of currently active OSU
student members through the online data system.
• Maintaining a minimum of four (4) currently enrolled OSU students.
• Having a professional staff member from the sponsoring unit appointed/assigned as the
faculty advisor.
• Maintaining financial accountability to the University for all University funds received. These
funds must be maintained in a sponsoring unit, auxiliary, or Foundation account.
• Maintaining good standing with the University, all governing boards within the University to
which the organization belongs, and all chartering, sponsoring, or governing organizations
with whom the organization affiliates.
• Student organization leaders annually completing University baseline training in addition to
any other training articulated in the sponsorship agreement. (tbd)
• Reporting any travel or events not listed in your sponsorship agreement through the Student
Organization Database at minimum ten (10) days in advance of the event or travel.

15. Rules
Standard of Care, Event & Travel, Student Organization Conduct, University Trademarks

16. Student Organization
Standard of Care
Members of any student organization at the University are expected to maintain
alignment with the University mission and exemplify the principles of
honesty, integrity, and respect of diversity. As a member of the OSU community, your
student organization is expected to uphold University policies, procedures, and
guidelines, always acting in good faith when conducting your organizational
business. Further, you expected not to misrepresent the mission, purpose or goals of
your organization nor the influence (direction and control) by non-members on your
organization or its activities and events. By upholding the OSU Student Conduct
Regulations
(http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html
), adhering to OSU policies, and, where applicable, upholding all Sponsorship
Agreements, your student organization will further a positive reputation for your own
organization as well as student organizations in general, and continue to be a student
organization in good standing and of great value to Oregon State University.

17. •Events & Travel
• All sponsored student organizations are expected to have all of their
events, on or off campus, reviewed by their advisor.
• All contracts should be reviewed by the advisor and submitted to the
appropriate Business Center for processing – students and advisors are
not an approved signatory for the University!
• Student Organizations must complete a risk assessment for all activities.
• When traveling twenty-five (25) miles or more, a travel report with a
roster and participant waivers must be submitted online and made
available in each vehicle on the trip
• Travel outside the United States requires work through the
International Degree and Education Abroad office
• All financial management policies/processes must be followed
Report all travel or events through the Student Organization Data Base at
minimum thirty (30) days in advance of the event or travel.

18. Contact the Student Events & Activities Center or
the Office of Risk Management to learn more about hosting these types of
activities.
http://oregonstate.edu/sli/student-events-amp-activities-center
http://risk.oregonstate.edu/

19. OSU Student Conduct and Community Standards
The OSU Office of Student Conduct and Community Standards serves the OSU community by
providing a restorative justice model to engage students and student organizations that have
been identified as being in violation of the OSU Student Conduct Code.
Choosing to join the Oregon State University community obligates each member to a code of
responsible behavior. Individuals and student organizations are expected to observe the
policies, rules, and requirements of Oregon State University as well as laws of municipalities
and counties, the State of Oregon, the United States of America and, when in another
country, that country.
Advisors and student leaders are responsible for reporting violations of the conduct code.
A “Student Organization” includes any group
of students living or acting together, electing An “Organization Violation" is a violation of
officers, assessing dues or fees for their the Student Conduct Code committed by a
mutual benefit, or which has registered with Student Organization.
the University, or is affiliated with an
academic unit.
http://oregonstate.edu/studentconduct/home/
http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html

20. Acts that constitute hazing endanger the
physical, emotional, mental health, or safety of an
individual, or destroy or damage personal
property, include but are not limited to:
(a) Acts that are prohibited under any applicable
Student Conduct law, including but not limited to ORS 163.197, under
which hazing is a criminal violation;
(b) Interfering with a student’s academic
Code
performance by denying sufficient time for
class, study, or other academic activities;
(c) Compelling ingestion of any substance;
(d) Compelling participation in physical activities
such as calisthenics, exercise, or other games or
activities requiring physical exertion;
(e) Compelling exposure to weather elements or
• “Hazing” is defined as any action that other physically or emotionally uncomfortable
situations;
endangers the physical, emotional, mental (f) Compelling excessive fatigue from sleep
health or safety of an individual, or destroys or deprivation, physical activities, or exercise;
(g) Committing any act of physical brutality against
damages personal property for the purpose of another including, but not limited
initiation, membership, admission, or to, paddling, striking with fists, open hands or
objects, and branding;
participation in a group or organization. (h) Kidnapping or transporting another with the
Expressed or implied consent of the person intent of stranding him or her;
(i) Compelling conduct that can be reasonably
subject to hazing is not a defense. Apathy and expected to embarrass or adversely affect the
acquiescence in the presence of hazing are not dignity of another, including the performance of
public stunts and activities such as scavenger hunts;
neutral acts, they are violations of this rule. (j) Intentionally creating work or labor for another;
(k) Compelling another to commit any sexual act or
engage in lewd behavior
(l) Compelling any act that results in the
destruction, defacement or removal of private or
public property

21. • Invasion of another’s
privacy, where that person has
a reasonable expectation of
privacy, including but not
Student Conduct limited to the use of electronic
devices to make an
Code unauthorized audio or video
recording of any person while
on University owned or
controlled property without his
• Alcohol violations, include: possession or or her prior knowledge, or
consumption of alcohol by persons less than without his or her effective
21 years of age; furnishing alcohol to persons consent, when such a recording
less than 21 years; or consumption of alcohol is of information or of images
by a student of any age in violation of the taken from or of a person at a
University’s rules or policies on alcoholic time and place where she or he
beverages on University owned or controlled has a reasonable expectation of
property or at University sponsored or privacy and where the
supervised activities. recording is reasonably likely to
cause injury or distress.

22. • Discriminatory Harassment, as
defined in the University’s Policy
Student Conduct Code on Discriminatory Harassment.
• Illegal use, possession, or
distribution of drugs or illegal
• Rape, sexual assault, or unwanted sexual
substances on institutionally-
contact of any kind, and the threat of such
owned or controlled property.
contact, are prohibited, as is any physical
abuse. Sexual contact shall be considered • Detention or physical abuse of
"unwanted" or without consent if no clear any person or conduct that
consent is freely given: if inflicted through threatens imminent bodily harm
force, threat of force, or coercion; or if inflicted or endangers the health of any
upon a person who is unconscious or person on any institutionally-
otherwise without the physical or mental owned or controlled property.
capacity to consent. If sexual contact is • Malicious damage, misuse, or
inflicted on someone who is intoxicated or theft of institutional property, or
impaired in the exercise of their judgment by the property of any other person
alcohol or drugs, it may be considered without where such property is located
consent. on institutionally-owned or
controlled
• Sexual Harassment, as defined in the property, or, regardless of
University’s Policy on Sexual Harassment location, is in the
care, custody, or control of an
institution

23. • Unauthorized recording of a
Student Conduct Code class, or of organizational or
University meetings. To
obtain the required
Obstruction or disruption of authorization, the student or
teaching, learning, research, administration, disciplinary student organization must
procedures, or other institutional activities, including the obtain expressed permission
institution’s public service functions or other authorized from the faculty
activities on institutionally-owned or controlled property. member, student
Disruptive behavior may include but is not limited to the organization, University
following, where it has the effect of obstructing or disrupting
representative or official in
the University activities listed above:
(a) Repeatedly leaving and entering the classroom without
charge of the
authorization; class, meeting, or activity.
• Unauthorized entry to or
(b) Making loud or distracting noises;
(c) Arriving late or leaving early; use of institutional
(d) Persisting in speaking without being recognized; facilities, including buildings
(e) Behavior that would cause a reasonable person to fear for and grounds
his or her safety. • Unauthorized use of
The instructor (Faculty Advisor) has the authority to manage
the classroom environment, which may include requiring a
University computing
student to leave when the student’s behavior disrupts the resources in violation of the
teaching or learning environment. If the student refuses to University’s Acceptable Use
leave, the instructor may call the Department of Public Safety of Computing Resources
for assistance and should submit an Incident Report Form to Policy.
SCCS to initiate disciplinary proceedings.

24. • Refusal by any person while on
institutional property to comply
with an order of the President or
Student Conduct appropriate authorized official to
leave such premises because of
conduct proscribed by this rule
Code when such conduct constitutes a
danger to personal
safety, property, or educational or
other appropriate institutional
activities on such premises.
• Inciting others to engage in any of the
conduct or to perform any of the acts • Falsification or misuse of University
information, including, but not
prohibited herein. Inciting means that
limited to:
advocacy of proscribed conduct which calls records, permits, documents, comp
on the person or persons addressed for uter resources, identification
imminent action, and is coupled with a cards, etc.; the furnishing of false
reasonable apprehension of imminent or misleading information to the
University or its representative; or
danger to the functions and purposes of the
refusal to provide one's
institution, including the safety of persons name, class, school, and local
and the protection of its property. address when requested by a
University official, provided the
official is identified and indicates
legitimate reason for the request.

25. • Smoking in unauthorized
Student Conduct areas in violation of OAR
576-040-0010.
Code • Violation of any
federal or state law
• Harassment, defined as a conduct of any sort
directed at another that is severe, pervasive or or city or local
persistent, and is of a nature that would cause a ordinance or
reasonable person in the victim’s position
substantial emotional distress and undermine his University rule or
or her ability to work, study, or participate in his policy that applies to
or her regular life activities, or participate in the
activities of the University, and actually does the student.
cause the victim substantial emotional distress
and undermines the victim’s ability to
work, study, or participate in the victim’s regular
life activities or participate in the activities of the
University. Stalking behavior that meets this
definition constitutes harassment within the
meaning of this rule.

26. Violation of the Student Conduct Code by Student
Organizations.
When members of a student organization act together in a way that violates the Student
Conduct Code, the student organization is expected to hold itself accountable.
(1) When a potential Organization Violation of the Student Conduct Code occurs, SCCS may review the incident to
determine the appropriate process for resolution. Generally, the University will expect a student organization to hold
itself accountable for the acts of its members when those acts are related to the student organization’s activities.
(a) The student organization or its governing body will notify SCCS and keep it informed at all stages of the process.
(b) The University, through SCCS, reserves the right to take immediate jurisdiction at its discretion. The student
organization or governing body may still hold its members accountable in the situation, but must do so in conjunction
with SCCS.
(2) If a person affected by the alleged violation is not satisfied with the action taken by the student organization, that
person may file a grievance with the appropriate governing body or, if none exists, with SCCS.
(3) If, in the judgment of the Director of SCCS, sufficient action is not taken in a timely manner by the student
organization, the case will be reviewed for possible action by SCCS.
(4) In deciding whether the student organization is responsible for the violation, the University will consider whether one
or more of the following factors are present:
(a) The violation arises out of an event sponsored, organized, financed, or endorsed by the student organization;
(b) The violation occurs on premises owned or controlled by the student organization;
(c) The leadership of the student organization had knowledge, or should have had knowledge, of the likelihood that a
violation would occur and failed to take corrective action; or
(d) A pattern of individual violations is found to have existed without proper and
appropriate group control, remedy, or sanction.
.

27. Violation of the Student Conduct Code by
Student Organizations.
Jurisdiction
The Student Conduct Code shall apply to a student’s or student organization’s conduct that
occurs on University premises, at University sponsored or affiliated activities regardless of
location, and to off campus conduct that adversely affects the University community or the
pursuit of University objectives. These standards shall apply to a student’s conduct even if the
student withdraws from school while a disciplinary matter is pending. Examples of behavior
that adversely impacts the University community may include but are not limited to: physical
or sexual assault; rape; hazing; harassment; stalking; furnishing alcohol to minors; distribution
of drugs or illegal substances; or illegal weapons use. The University has sole discretion to
determine what conduct occurring off campus adversely impacts the University community
and/or the pursuit of University objectives.
.

28. Violation of the Student Conduct Code by
Student Organizations.
Sanctions
The University utilizes an educational and restorative sanctioning model. The sanction applied
will be commensurate with the violation committed and become progressively more
demanding or severe if the student or student organization repeats violations, demonstrating
that learning has not taken place. An accumulation of a variety of violations may result in
severe sanctions such as deferred suspension, suspension, and expulsion. Violations that affect
the health, safety and well being of the community are deemed the most severe and may
result, upon the first violation, in a suspension or expulsion. Students or student organizations
exhibiting behavior that violates any part of the Student Conduct Code are subject to one or
more of the following:
(1) Warning: Official notice to a student or student organization exhibiting behavior that
violates any part of the Student Conduct Code. The continuation of such behavior may result
in further conduct action.
(2) Required Educational Activities: Mandatory participation in educational activities. Such
educational activities include but are not limited to completion of a report or attendance at a
seminar or other educational program or presentation.
(3) University/Community Service Work Hours: A student or student organization is required
to complete a specified number of hours of service to the University or general Community.
(4) Behavior Expectations Agreement: A contract between the University and the student
outlining specific behavior expectations.
.

29. Violation of the Student Conduct Code by
Student Organizations.
Sanctions Continued:
(5) Restitution: The student or student organization is required to provide reimbursement by
dollar amount, by transfer of property, or by provision of services to the University or a
member of the University community in accordance with the nature of the violation and in an
amount not in excess of actual expenses, damages, or losses incurred.
(6) Restrictions: Removal from a student organization, denial of entry to specific University
facilities or other restrictions consistent with the violation committed. For a Student
Organization, restrictions may include denial of specific University privileges including but not
limited to: sponsored social activities, sponsored parties or philanthropies, participation in
intramurals, representing the University and any travel in connection with such
representation, recruitment, membership or representation on a governing council, use of
space for a meeting or event on campus, participation in competition and events, and receipt
of institutional funding.
(7) No Contact Order: A “No Contact Order” is a directive to a student or students to refrain
from any intentional contact, direct or indirect, with one or more designated persons through
any means including personal contact, e-mail, telephone, or third parties.

30. Violation of the Student Conduct Code by
Student Organizations.
Sanctions Continued
(8) Academic Sanction: Students whose behavior is found to constitute academic or scholarly
dishonesty as defined in OAR 576-015-0020(2) are subject to additional academic
sanctions, which may include but are not limited to failing the course, removal from an
academic department, or removal from a college. Academic sanctions are imposed by the
instructor, department chair or dean and are noted on the Academic Dishonesty Report Form
in accordance with Academic Regulation 15.
(9) Removal from a Class: A student’s removal from a class may be temporary or permanent.
Permanent removal from a class may be authorized by the Director of SCCS with concurrence
from the Dean of the College in which the class is offered. A student who is permanently
removed from a class will receive a “W” (Withdrawal) on the academic transcript. No refunds
for tuition or other class fees will be made.
(10) Conduct Probation: Placement on probationary status during which there is observation
and review of behavior and the student or student organization must demonstrate compliance
with the Student Conduct Code. Terms of the conduct probation will be determined at the
time the probation is imposed and may include additional sanctions including but not limited
to loss of privileges, restrictions, restitution, and/or required educational activities.

31. Violation of the Student Conduct Code by
Student Organizations.
Sanctions Continued
(11) Conduct Suspension:
(a) Deferred Suspension: Placement on deferred suspension status during which there is
observation and review of behavior. If the student or student organization is found to further
violate the Student Conduct Code during this period then the student/student organization is
suspended without further hearings. Deferred Suspension may be for a period of one term up to
and including the remainder of a student's enrollment at the University; Deferred Suspension
for a student organization is generally for one year but may be up to three years.
(b) Suspension:
(i) Student -- Exclusion from the University and all University property for a specified period of
time. The Department of Public Safety will exclude the student from OSU campus upon
Suspension. Suspended students are denied the privileges and services provided to currently
enrolled students, including residing in University-owned or recognized student
housing, attending class, or using other University services or facilities. Suspension is generally
for one year, however the period of suspension may be specified for any period of time;
(ii) Student Organization -- Loss of University recognition or registration for a specified period of
time. The organization must comply with all sanctions prior to being registered or recognized
again. While a student organization is suspended it may not use University resources;

32. Violation of the Student Conduct Code by
Student Organizations.
Sanctions Continued
(C) The conditions of Suspension take effect immediately after the student or student
organization has been informed of the decision. If an appeal is filed, the imposition of the
suspension will be delayed until the conclusion of the appeal process. However, if a pending
conduct hearing or appeal may result in suspension as determined by the Director of
SCCS, awarding of a student’s academic degree will be postponed pending the outcome of the
conduct hearing.
(12) Expulsion: Permanent conduct suspension
(13) Degree Revocation
Student Conduct Code includes: readmission after suspension; record; notice; determination;
committee hearing; hearing officers contingency; and conduct action appeals. To read full
content go to:
http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576
_015.html

33. University Trademarks
The Division of University Relations and Marketing, has developed a guide for the Oregon
State brand. Through the Brand Identity Guidelines, you will see how Sponsored Student
Organizations can represent their relationship with OSU. Student organizations are NOT
required to utilize an OSU logo, tag, etc. however, when they do they must use brand
identity guidelines to do so.
Use of Athletic logos and images (Benny Beaver) are not permitted unless the student
organization receives written permission from OSU Athletics.
For approval of T-shirt designs and printed material contact University Marketing.
university.marketing@oregonstate.edu
Brand Identity Guidelines:
http://oregonstate.edu/urm/brand

34. Resources
Resources
Student Events & Activities Risk Management, Financial Management

35. Student Events & Activities Center
Why – Engaged for a Better Self & a Better World
What – Advisor, student, & student organization
development & support, community
celebration, education and leadership
How – Workshops, programs, online
tutorials, resources, consultations, conferences, etc.

36. Student Events & Activities
The Student Events & Activities Program supports the development and hosting of programs through:
• Administering event registration
• Creating environments that are focused on care and risk reduction
• Facilitating relationships
• Identifying resources
• Providing opportunity for student programming to become visible to the broader OSU
community
The Student Events & Activities Center has numerous resources available to students. These include:
• Professional staff for advising
• Student staff for consultation and support
• Student organization registration process and database
• Beaver Tips for event planning
• Event & travel reporting system
• Community and Cultural Food Program kitchen(self-catering mechanism)
We annually host:
Beaver Community Fair, Student Organization Orientation & Retreats, Leadership Workshops, Student
Organization Digest, etc.
Student Events & Activities Center
Memorial Union 103
541.71E.Vent (713-8368)
events.sli@oregonstate.edu

37. Office of Risk Management
Risk Management minimizes the risk exposures of OSU by providing risk consulting
and risk services to the OSU community. Services include: identifying sources of loss;
assessing the impact; recommending risk solutions/techniques; assisting with
implementation; and monitoring the solution/technique for its effectiveness.
The Office of Risk Management has numerous resources available to students. These
include:
• Professional staff for advising
• Risk Assessment tools
• Insurance information
• Volunteer forms
• Liability Waiver forms
Property Services Bldg
644 SW 13th St.
Corvallis, OR 97333 PHONE: 541-737-7252 Contact us with your comments, questions, and feedback
Monday-Friday 8:00 a.m. - 5:00 p.m.

38. Auxiliaries and Activities Business Center
The Auxiliaries & Activities Business Center (AABC) was created to help better serve
the financial, accounting, human resources, and administrative needs of Oregon State
University’s auxiliary and student fee-based units. This includes supporting financial
management for Sponsored Student Organizations.
The AABC has numerous resources available to students. These include:
• Professional staff for advising
• Auxiliary bank accounts (no fee)
• Access to support for contracting, purchasing, travel, etc.
• Access to request for tax deductible donations from the OSU Foundation
• Access to cash box for merchandise and ticket sales
AABC MU Finance Main Line: 541-737-7770
AABC MU Finance FAX: 541-737-3114
AABC MU Finance Snell Hall: 541-737-6353
AABC MU Finance Snell Hall Fax: 541-737-2723
AABC MU Finance Email: aabc.mu@oregonstate.edu Contact us with your comments, questions, and feedback

39. But wait…
There’s More!
?
Additional information
regarding these areas can be
found on the Student Events
& Activities Web Page
http://oregonstate.edu/sli/seac
Event Planning, Educational Activities and Student Foundation Funding, Memorial Union Reservations, Marketing

40. An online training module
Sponsored
Student Organization:
Student Leader Guide
Link to SSO Student Leader Material Review & Acknowledgement
SEAC, DRAFT, 2012