With so many tools to help you with time management & team communication it’s hard to know which is the best fit for you and your team. I’ll share some of the tools that worked well and others that did not work so well.

1. KickassWeb
ManagementTools
gvsu.edu/webteam/kickass

2. Hello!
I am Dave Poortvliet
@DavePoortvliet

3. 25,000Students
1,600Faculty
1,600Staff
500Dept.WebSites
110,000webpages

4. 9membercentralizedwebteam

5. TeamCommunication
“Did you get my voicemail about the
email that I called you about earlier?”

6. SLACK

8. TeamGantt

10. GoogleDocs

11. Zebra

13. SiteDecisions
“Dave, how will the new CMS reduce
the time I spend updating our site?
“You haven't updated your site since 2007,
so it will not save you any time”

14. GoogleAnalytics

15. Segments

16. Audience>Mobile>Overview
Behavior > SiteContent > ContentDrilldown

17. Audience>Mobile>Overview
Audience > UserFlow

18. Audience > Mobile > Overview

19. HeatMapping

21. SiteSearchLogs

23. SurveyMonkey

25. UsabilityTesting

26. VirtualBox

27. OtherTools
ygolonhceT ecarbmE
“oops, my transparency is backwards”

28. Photoshop

29. Coda

30. AquaDataStudio

31. 1Password

32. ResponsiveWeb
DesignTester

33. JavascriptConsole
⌥ ⌘ J

34. MeetingChecklist

35. ✖ What’s the purpose?
✖ Do you really need to meet?
✖ What is the agenda?
✖ What’s your role?
✖ Come prepared.
MeetingChecklistSummary

36. E-mail
“I’m just calling to let you know
I will be sending you an email”

38. GmailMeter.com

39. GmailMeter.com
GmailMeter

40. Filters
The“RG”Folder

41. Expectations

42. NRN
noreplyneeded

43. CannedMessages
Thanks so much for your email, [name]. Can you
please give me a little more context on the
situation here, and send over [the information
about or data necessary to answer]? Once you send
that over, I’ll be able to respond.
Credit: Alexandra Franzen
What’s the Context?
Not my job
Pointless Project
Overwhelmed
The Non Request
The Laundry List
Thanks so much for your email, [name].
There’s a lot to think about here. In the
interest of getting back to you promptly,
could you help me understand exactly what
you’d like me to assist with?

44. GMailLabs > UndoSend
GMailSettings > General > Stars

45. CustomerService
“I faxed you a copy of the changes
we need for the website”

46. WhatsMyBrowser.org

48. SiteImprove

50. Skitch

52. Jing

54. UserVoice

55. FeedbackButtons

57. ThePhone

58. POPQUIZ

59. “Dave, I can’t log in
to that one site.”

60. “Dave, I can’t log in
to that one site.”
phone

61. “Dave, what is the
status of the events
feed for /housing?”

62. “Dave, what is the
status of the events
feed for /housing?”
email

63. “Dave, how do I get a
.fp7 file off my Jaz Drive?”

64. “Dave, how do I get a
.fp7 file off my Jaz Drive?”
no follow up

65. MyFeet

66. What Worked
SLACK
TeamGantt
Google Docs
Zebra
Google Analytics
Heatmaps
Survey Monkey
Usability Testing
VirtualBox
SiteImprove
Skitch & Jing
UserVoice
Summary
What Didn’t
IRC, AIM, Basecamp
Excel
MS Office
Lighthouse
Server Logs
GA In-Page Analytics
Web Forms
plug-in required tools
Lots o’ machines
Relying on client
Droplr, Snagit, Captur
Feedback Button

67. Thanks!Any questions?
@DavePoortvliet
poortvld@gvsu.edu

68. Thankyou!
@DavePoortvliet