1. Successful Government
Meetings
• Funds: Appropriated or Reimbursable
• Requirements of the Meeting
- Length, Location, Type of Facility,
Audience, Registration Fee, Exhibits,
Security
• Write the RFP
• Work with your Procurement Office and
Contracting Officer

2. Successful Meetings
• List Meeting on FedBizOps
• Start a Checklist Notebook
• Work with your Technical Staff on meeting
substance.
• Know your budget limit and work within
that amount.

3. Meeting Strategies
• Have a working relationship with your
Contracting Officer
• Know your Government Regulations
• Remember all contracts must be signed by
the Contracting Officer
• Network with Planners and Hoteliers
• Utilize training offered for planners

4. Area of Opportunities
• Increase your knowledge by joining
professional organizations such as SGTP,
SGMP and MPI
• Take certification courses for CMP, CGMP
and CGTP
• Get to know the regional representatives
of hotel chains

5. Wrap Up
• Recommend Site Visit
• Check Room Block Often
• Have a Pre Con and Post Con with hotel
• Save your “wish list” for last

6. Questions??