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Planning Meeting
A hands-on guide to running an Agile
         Planning Meeting
Complexity
    Pieces                                       Systems
     PRD/MRD                          Stories    Hypothesis
                    Experts
        Logistics                 Generalists      Emergent
                    Specialists          Stochastic Stakeholders
Deterministic
                                     Reflection
              Gantt Charts
                                           Feedback Loops
Up-front Design                     Patterns           Fractal

  Technical                    Dynamic                  Social
 Complexity                   Complexity              Complexity

          When software is socially complex.
          (There isn’t a right or wrong way.)
Cone of uncertainty




“statistically predictable levels of project estimate uncertainty at each
                           stage of the project”


                                           [Courtesy Jeff Atwood & Steve McConnell]
                                  http://www.codinghorror.com/blog/2006/06/the-mysterious-cone-of-uncertainty.html
Relative Estimation
    Breed         Height (cm)   Relative
    Terrier

    Bulldog

   Labrador

 Saint Bernard

    Poodle

  Great Dane

German Shephard
Fractal Rhythm

                Release
             (Epics & Themes)



               Iteration
                (Stories)

                  Day
                 (Tasks)
We are
 here
Stories vs Tasks

• stories have value to stakeholders
  • seek feedback and test hypothesis
  • work as one
  • delivered in full (binary)
• tasks may not and will expand to fill
  time
Release / Launch
Prioritized Backlog (200sp)
1. Lorem ipsum dolor sit amet (36pts)
2. Consectetur adipisicing elit (30pts)
3. ed do eiusmod tempor incididunt ut
labore et dolore magna aliqua (32pts)
4. Enim ad minim veniam, quis nostrud
exercitation (24pts)
5. llamco laboris nisi ut aliquip ex ea
commodo consequat. (24pts)
6. Duis aute irure dolor in reprehenderit in
voluptate velit esse cillum dolore eu fugiat
nulla pariatur. (32pts)                           Velocity = 45 sp / itr
6. Excepteur sint occaecat cupidatat non
proident, sunt in culpa qui officia deserunt
mollit anim id est laborum. (22pts)                                        200 / 45 ≈ 5
                                                                      Iterations Remaining


                    48pts                      35pts          52pts

                                    ship               ship           ship
                                    plan               plan           plan



              Iterations = Story Points / Velocity
Cards facilitate




      [Courtesy: http://www.infoq.com/articles/agile-kanban-boards]
Shared spaces




    [Courtesy: http://www.infoq.com/articles/agile-kanban-boards]
Running planning
    meeting
1. Pre-meeting
Engage stakeholders and prepare

 • collect cards for new stories
 • reprioritize stories with product
   owner
 • update velocity and charts
 • solicit feedback from stakeholders
 • hold retrospective; add cards
2. Hold Meeting
Estimate and pick stories for next
iteration (< 2 hrs)

 • Planning poker — involve team, not
    “experts” — on new stories

 • Pick stories for next iteration
 • Clarify stories with Product Owner
 • Don’t assign stories or re-estimate
Planning poker: http://planningpoker.com/detail.html
Post-meeting, daily
        routine
• work stories in priority order
• clarify story with product owner, seek
  feedback

• document behavior with tests
• deploy/ship working software
• leave no in-progress work
Thanks!
    Soren Harner
http://permaling.com

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How to Plan Agile Iterations

  • 1. Planning Meeting A hands-on guide to running an Agile Planning Meeting
  • 2. Complexity Pieces Systems PRD/MRD Stories Hypothesis Experts Logistics Generalists Emergent Specialists Stochastic Stakeholders Deterministic Reflection Gantt Charts Feedback Loops Up-front Design Patterns Fractal Technical Dynamic Social Complexity Complexity Complexity When software is socially complex. (There isn’t a right or wrong way.)
  • 3. Cone of uncertainty “statistically predictable levels of project estimate uncertainty at each stage of the project” [Courtesy Jeff Atwood & Steve McConnell] http://www.codinghorror.com/blog/2006/06/the-mysterious-cone-of-uncertainty.html
  • 4. Relative Estimation Breed Height (cm) Relative Terrier Bulldog Labrador Saint Bernard Poodle Great Dane German Shephard
  • 5. Fractal Rhythm Release (Epics & Themes) Iteration (Stories) Day (Tasks) We are here
  • 6. Stories vs Tasks • stories have value to stakeholders • seek feedback and test hypothesis • work as one • delivered in full (binary) • tasks may not and will expand to fill time
  • 7. Release / Launch Prioritized Backlog (200sp) 1. Lorem ipsum dolor sit amet (36pts) 2. Consectetur adipisicing elit (30pts) 3. ed do eiusmod tempor incididunt ut labore et dolore magna aliqua (32pts) 4. Enim ad minim veniam, quis nostrud exercitation (24pts) 5. llamco laboris nisi ut aliquip ex ea commodo consequat. (24pts) 6. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. (32pts) Velocity = 45 sp / itr 6. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum. (22pts) 200 / 45 ≈ 5 Iterations Remaining 48pts 35pts 52pts ship ship ship plan plan plan Iterations = Story Points / Velocity
  • 8. Cards facilitate [Courtesy: http://www.infoq.com/articles/agile-kanban-boards]
  • 9. Shared spaces [Courtesy: http://www.infoq.com/articles/agile-kanban-boards]
  • 10. Running planning meeting
  • 11. 1. Pre-meeting Engage stakeholders and prepare • collect cards for new stories • reprioritize stories with product owner • update velocity and charts • solicit feedback from stakeholders • hold retrospective; add cards
  • 12. 2. Hold Meeting Estimate and pick stories for next iteration (< 2 hrs) • Planning poker — involve team, not “experts” — on new stories • Pick stories for next iteration • Clarify stories with Product Owner • Don’t assign stories or re-estimate Planning poker: http://planningpoker.com/detail.html
  • 13. Post-meeting, daily routine • work stories in priority order • clarify story with product owner, seek feedback • document behavior with tests • deploy/ship working software • leave no in-progress work
  • 14. Thanks! Soren Harner http://permaling.com

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