A brief presentation that goes into the reasons why so many organizations run into problems with their Public Folders, the challenges that come with cleaning them up, and the STEALTHbits solution for helping you get the job done.
2. STEALTHbits Technologies
All About Data. Agenda
1. The Public Folder Problem
2. Public Folder Clean-up Challenges
3. STEALTHbits’ Solution for Public Folder Clean-up
3. STEALTHbits Technologies
All About Data. Why Go With STEALTHbits?
For over a decade, STEALTHbits
has been a trusted partner to
the world’s largest organizations,
and some of the smallest too.
STEALTHbits is a “roll up our sleeves”
organization that gets the job done –
an important trait in difficult times when
the stakes have never been higher.
300+ clients across
5 continents
5 out of the top 6
Global Financials
OEM’ed by
Gartner’s Leading
IAM platforms
Integrated w/
biggest names in
technology
96% Customer
Retention Rate 65% Techs
Self-funded since
day 1
4. STEALTHbits Technologies
All About Data.
They’re Old
o Most organizations have been using Public Folders
for over a decade
They’re Antiquated
o There are much better technologies available now for
collaboration
They’re Unstructured
o They present undue security risk
The Problem with Public Folders
5. STEALTHbits Technologies
All About Data.
Lack of Maintenance
o There are a lot of them
Years of Mergers, Acquisitions, Migrations &
Upgrades
o Metadata is inaccurate
Critical Business Processes
o What if you delete a folder that is serving a critical business
function?
Ownership is Unclear
o Turnover and movement in the organization
Why is cleaning up Public Folders so difficult?
6. STEALTHbits Technologies
All About Data. Logical Product Architecture
Permissions Content Ownership Replicas
PublicFolders
SURVEY WORKFLOWS OPEN DATA VIEWSCUSTOM REPORT AUTHORING
Active
Directory
- Effective Access
- Probable Ownership
- Content Aging
- Public Folder Configurations
AccessSources
STEALTHbits
database
7. STEALTHbits Technologies
All About Data. How it Works
Public
Folders
Exchange Server
Public Folder
Metadata
Agentless
StealthAUDIT®
Management
Platform
StealthAUDIT
Reporting
Public Folder
Metadata is collected
and analyzed
Attestation
Workflows
Probable Owners are
surveyed for
verification and
decisions
Reports are generated
highlighting conditions
and exceptions
Unwanted Public
Folders are Deleted or
Modified
Data Views are
generated for
migration feeds
Data
Views
Remediation
8. STEALTHbits Technologies
All About Data.
Attend a Demo
o www.stealthbits.com/events
Next Steps
Request a Trial
o www.stealthbits.com/trial
Learn More
o www.stealthbits.com/resources
Ask Us a Question
o www.stealthbits.com/company/contact-us
Notas del editor
Simply set the stage for what will be covered on the demonstration:
Who is STEALTHbits Technologies?
This is optional, but please cover this slide if your audience has not had any exposure to us in the past
Why is cleaning up Public Folders so difficult?
This is more for us to prove to them that we understand the problem and the challenges they face.
What does STEALTHbits provide to help me clean up my Public Folders for good?
The answer is a workflow, but you’ll dive into that deeper through demonstration of the actual product
State the objective aloud.
Challenge:
10+ Years of PF Usage
There are a lot of folders….plain and simple.
Lack of Maintenance
No one ever tells you they don’t need their folders anymore. Most have chosen to just throw more storage at the problem because of the lack of insight needed to actually proactively maintain the environment.
Data Governance & Compliance Regulations
With Data Breach & Leakage events on the rise, Public Folders have come under greater scrutiny as a largely unstructured repository of data.
Years of Mergers, Acquisitions, Migrations & Upgrades
The metadata on the folders has gone bad due to these scenarios. Simply ingesting one Public Folder environment into another will modify critical pieces of info such as Last Modified Dates, Creation Dates, and Last Access Times (in addition to other organizational processes such as backups)
Critical Business Processes
The use of such components as organizational forms add another layer of complexity to the equation whereby disabling or deleting Public Folders blindly could cause productivity issues and other problems.
Engage with us
Go to our website to learn more
Request a Trial of what it is that we spoke about today