Businesses have to manage increasing amounts of unstructured data like office files, e-mail and internet data. Since these files are not kept in a predefined framework they have limited effectiveness and accessibility.

1. Manage Unstructured Data with
Enterprise Content Management

2. Unstructured data is a growing
challenge for many companies
 More than 85% of business information is
unstructured data
 Examples are office files, e-mail and
internet information
 Lack of standardisation makes them
inefficient and difficult to find.

3. The ECM Lifecycle
 Enterprise content management covers
record management,
web content management, research,
collaboration, information management,
digital resource administration (DAM), work-
flow and administration.

4. ECM Solutions
 ECM solutions are generally offered in 3
formats:
 On-premise software program
 Software as a service (SaaS)
 Hybrid solution containing both on-premise and
SaaS elements.

5. Offsite Document Retention vs ECM
 Many organizations retain files in large
vaults at document retention facilities.
 This may help preserve the files, but it is still
a manual and time consuming process to
obtain stored files.
 Document retention companies normally
charge monthly storage fees plus document
retrieval and re-file fees each time a file is
requested.
 This can add up costing more than an
enterprise management system.

6. Why Consider ECM?
 The factors motivating businesses to consider an
enterprise content management solution is to
increase efficiency, improve accessibility to meet
document retention policies and minimize the
overall cost of information management for that
enterprise.
 ECM programs streamline record retrieval through
keyword and full-text indexing/searching for
personnel to quickly obtain the information they
need instead of sifting through piles of online and
offline information.

7. Thank You
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