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Tally.ERP 9 for hotel management
- 1. Tally.ERP 9 for Hotel Management
© Tally Solutions Pvt. Ltd. All Rights Reserved
- 2. Agenda
• Hotel Management –An Overview
• How Hotel Management Operations are Structured
• Tally.ERP 9 for Hotel Management
• Business Process Flow
• Primary Requirement- Hence Opportunity
• Tally.ERP 9- Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved 2
- 3. Hotel Management –An Overview
HOSPITALITY
Hotel Management
An Overview
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© Tally Solutions Pvt. Ltd. All Rights Reserved 3
- 5. How Hotel Management Operations are Structured
HOSPITALITY
Hotel Management
An Overview
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- 6. Hotel Management- Hospitality -An Overview
FRONT OFFICE
Hotel Management
An Overview
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© Tally Solutions Pvt. Ltd. All Rights Reserved 6
- 7. Process Flow- Front Office- Room Enquiry and Reservation
© Tally Solutions Pvt. Ltd. All Rights Reserved 7
- 8. Process Flow- Front Office- Room Check-In and Check-Out
© Tally Solutions Pvt. Ltd. All Rights Reserved 8
- 9. Primary Requirement- Front Office-Hence Opportunities
Category/Module Major Explanation
Requirement
Front Office Room Enquiry Rooms enquiry and reservation are the major requirements for this
and Reservation industry. Handling the guest’ room enquiries via email, website,
Management walk-ins and through agents are very crucial. At any point of time,
the reception should have the complete information of empty rooms
and occupied rooms.
Bill settlement While preparing the bill, reception needs to consider the different
(Invoice) services availed by the guests. All these services need to add to the
bill. The final bill should also contain the luxury tax and service tax
information.
C-Form The lodges, will have to submit the ‘foreigners’ information to the
respective police station. The guests’ details has to be submitted in a
prescribed form called C-Form. The C-Form contains the country,
passport and visa details etc., of the guests.
© Tally Solutions Pvt. Ltd. All Rights Reserved 9
- 10. Tally.ERP 9 Fitment- Front Office
SL NO Requirement Tally.ERP 9 Customisation/
Integration
1 Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc.) Yes
2 Setup service tax Yes
3 Setup the Luxury tax Yes
4 Check room availability Yes
5 Advance room booking Yes
6 Capture the guests purpose of visit Yes
7 Guests-ledger formation for room booking Yes
8 Origin information of guests- Country, Nationality, Passport Yes
No, Foreigners details etc. )
9 Reservation remarks Yes
10 Special discount setup for corporates Yes
11 Book rooms with approximate check-in and check-out date Yes
12 Manage user restriction Yes
13 Different modes of payments -Debit/Credit card, Gift Yes
voucher, Cash etc.
14 Setup the room tariff Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 10
- 11. Tally.ERP 9 Fitment- Front Office
SL NO Requirement Tally.ERP 9 Customisation/
Integration
15 Guests- room check in time and date Yes
16 Guests- advance collection and issue receipt Yes
17 Guests- registration card
19 Guests- room allotment Yes
20 Generate room bill Yes
21 Room service bill Yes
22 Laundry service bill Yes
23 Check-In report Yes
24 Print Check -Out bill (Invoice) Yes
25 Calculate luxury tax Yes
26 Calculate service tax Yes
27 Setup for discount masters Yes
28 C-Form Yes
Additional bed requirement Yes
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30 Commission charges for agents Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 11
- 12. Tally.ERP 9 Fitment- Front Office
SL NO Requirement Tally.ERP 9 Customisation/
Integration
31 Telephone charges (intercom telephone charges) Yes
32 Other maintenance expenses management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 12
- 13. Hotel Management- Hospitality -An Overview
FRONT OFFICE
Hotel Management
An Overview
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- 15. Primary Requirement- Bar / Restaurant- Hence Opportunities
Category/ Major Requirement Explanation
Module
Bar/ Kitchen Order Ticket Preparation of KOT is very important for Bar / Restaurant. Each order
Restaurant (KOT) from guest will be treated as single KOT. All the KOT will be send for final
billing. Therefore handling of KOT is one of the major requirement.
Billing KOT needs to be converted into final bill along with the waiter’s details and
deliver to the guest. The guests will have the flexibility to make the
payment immediately or he can add the bill to his room bill.
Multiple payment Guests can make the payment in multiple modes. The restaurant should have the
Modes flexibility to handle the same . The payment modes could be cash /debit/credit
cards etc.
Waiter wise KOT Each KOT should contain the waiter name and table details.
details
© Tally Solutions Pvt. Ltd. All Rights Reserved 15
- 16. Tally.ERP 9 Fitment- Bar / Restaurant
SL NO Requirement Tally.ERP 9 Customisation/
Integration
1 Setup table masters Yes
2 Setup item masters Yes
3 Setup complementary item masters Yes
4 Manage item pricing Yes
5 Manage KOTs Yes
6 Generate automatic KOT number Yes
7 Print KOT Yes
8 Generate bill Yes
9 Calculate service tax Yes
10 Calculate VAT Yes
11 Enable user-wise billing Yes
12 Restaurant register Yes
13 Empty table list Yes
14 Cash receipts Yes
15 Multiple modes of payments (Cash/Cards/Coupon) Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 16
- 17. Tally.ERP 9 Fitment- Bar / Restaurant
SL NO Requirement Tally.ERP 9 Customisation/
Integration
16 Cash summary (Cards/Cash) Yes
17 Pending KOT details Yes
18 Table timing details Yes
19 Tables reservation Yes
20 Transfer bill to room Yes
21 Calculate service tax and VAT Yes
22 Table reservation Yes
23 Manage weekend offers (price levels)
© Tally Solutions Pvt. Ltd. All Rights Reserved 17
- 18. Hotel Management- Hospitality -An Overview
FRONT OFFICE
Hotel Management
An Overview
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© Tally Solutions Pvt. Ltd. All Rights Reserved 18
- 19. Tally.ERP 9 Fitment- Banquet/Conference Hall
SL NO Requirement Tally.ERP 9 Customisation/
Integration
1 Hall reservation Yes
2 Corporate price levels Yes
3 Banquet hall bill generation Yes
4 Banquet hall register Yes
5 Bill settlement Yes
6 Hall other expenses management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 19
- 20. How Hotel Management Operations are Structured
HOSPITALITY
Hotel Management
An Overview
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© Tally Solutions Pvt. Ltd. All Rights Reserved 20
- 22. Primary Requirement-Stores/Purchases- Hence Opportunities
Category/ Major Requirement Explanation
Module
Stores/ Purchases of Inventory Inventory handling is another major requirement for hotels. Each
Purchase (department Wise) department will have different requirement of items. Preparation of
s purchase order or indent, multiple supplier management, preparation of
GRN and purchase Invoice are very important.
© Tally Solutions Pvt. Ltd. All Rights Reserved 22
- 23. Tally.ERP 9 Fitment- Stores/Purchases
SL NO Requirement Tally.ERP 9 Customisation/
Integration
1 Item master creation Yes
2 Purchase order/Indent generation Yes
3 Goods receipt note Yes
4 Purchase returns Yes
5 Re-order levels Yes
6 Physical stock entry Yes
7 Re-order level status report Yes
8 Physical stock register Yes
9 Inventory report Yes
10 Purchase order book Yes
11 Stock transfer report- Department-wise Yes
12 Purchase order outstanding report Yes
13 Negative stock report Yes
14 Monthly sales analysis report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 23
- 24. How Hotel Management Operations are Structured
HOSPITALITY
Hotel Management
An Overview
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© Tally Solutions Pvt. Ltd. All Rights Reserved 24
- 26. Tally.ERP 9 Fitment- Accounts & MIS Reports
SL NO Requirement Tally.ERP 9 Customisation/
Integration
1 Receipts and payments Yes
2 Room bill settlement Yes
3 Multiple payment modes Yes
4 Bank reconciliation Yes
5 Bank challan preparation and printing Yes
6 P&L Account Yes
7 Cash and Bank summary Yes
8 Cheque printing Yes
9 Statutory compliances Yes
10 Luxury tax form IV Yes
11 Outstanding receivable and payable Yes
12 Occupied room details Yes
13 Room reservation report Yes
14 Empty room report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 26
- 27. Tally.ERP 9 Fitment- Accounts & MIS Reports
SL NO Requirement Tally.ERP 9 Customisation/
Integration
15 Room register Yes
16 Billed and settled party report Yes
17 Complementary report Yes
18 Advanced room booking register Yes
19 Current guest list Yes
20 Department –wise profit report Yes
21 Department-wise collection report Yes
22 Group company Yes
23 Manage your outlets Yes
24 Payroll Yes
25 Integrate with third party applications Yes
26 Tracking monthly maintenance cost Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 27
- 28. Thank You
For any queries please contact :- ti@tallysolutions.com
Visit : www.tallysolutions.com
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