1. Pre s e ntatio n S kills

2. Pre paring an Oral
Pre s e ntatio n
Ch. 15, Slide 2

3. Pre paring an Oral
Pre s e ntatio n
• Ide ntify yo ur purpo s e .
• De c ide what yo u want yo ur audie nc e to
be lie ve , re me mbe r, o r do whe n yo u
finis h .
• Aim all parts o f yo ur talk to ward yo ur
purpo s e .
Ch. 15, Slide 3

4. Pre paring an Oral
Pre s e ntatio n
• Org anize the intro duc tio n .
• Ge t the audie nc e invo lve d .
• Capture atte ntio n by o pe ning with a
pro mis e , s to ry , s tartling fac t, que s tio n ,
quo tatio n , re le vant pro ble m , o r s e lf-
e ffac ing s to ry .
• Es tablis h yo ur c re dibility by ide ntifying
yo ur po s itio n , e xpe rtis e , kno wle dg e , o r
qualific atio ns .
Ch. 15, Slide 4

5. Pre paring an Oral
Pre s e ntatio n
• Org anize the intro duc tio n .
• Intro duc e yo ur to pic .
• Pre vie w the main po ints .
Ch. 15, Slide 5

6. Pre paring an Oral
Pre s e ntatio n
• Org anize the bo dy .
• De ve lo p two to fo ur main po ints .
S tre amline yo ur to pic and s ummarize its
princ ipal parts .
• Arrang e the po ints lo g ic ally :
c hro no lo g ic ally , fro m mo s t impo rtant to
le as t impo rtant, by c o mparis o n and
c o ntras t, o r by s o me o the r s trate g y .
Ch. 15, Slide 6

7. Pre paring an Oral
Pre s e ntatio n
• Org anize the bo dy .
• Pre pare trans itio ns .
• Us e “bridg e ” s tate me nts be twe e n majo r parts
(I’ ve just discussed three reasons for X; now I
want to move to Y).
• Us e ve rbal s ig npo s ts (however, for example,
e tc .).
• Have e xtra mate rial re ady .
• Be pre pare d with mo re info rmatio n and vis uals
if ne e de d .
Ch. 15, Slide 7

8. Pre paring an Oral
Pre s e ntatio n
• Org anize the c o nc lus io n .
• Re vie w yo ur main po ints .
• Pro vide a final fo c us . Te ll yo ur lis te ne rs
ho w the y c an us e this info rmatio n , why
yo u have s po ke n , o r what yo u want
the m to do .
• Plan a g rac e ful e xit.
Ch. 15, Slide 8

9. Pre paring an Oral
Pre s e ntatio n
Nine Te c hnique s fo r Gaining and Ke e ping
Audie nc e Atte ntio n
1. A pro mis e
By the end of this presentation, you will be able to . . . .
2. Drama
Te ll a mo ving s to ry ; de s c ribe a s e rio us pro ble m .
3. Eye c o ntac t
Co mmand atte ntio n at the be g inning by making e ye
c o ntac t with as many pe o ple as po s s ible .
Ch. 15, Slide 9

10. Pre paring an Oral
Pre s e ntatio n
Nine Te c hnique s fo r Gaining and Ke e ping
Audie nc e Atte ntio n
4. Mo ve me nt
Le ave the le c te rn are a . Mo ve to ward the audie nc e .
5. Que s tio ns
As k fo r a s ho w o f hands . Us e rhe to ric al que s tio ns .
6. De mo ns tratio ns
Inc lude a me mbe r o f the audie nc e .
Ch. 15, Slide 10

11. Pre paring an Oral
Pre s e ntatio n
Nine Te c hnique s fo r Gaining and Ke e ping
Audie nc e Atte ntio n
7. S ample s /g immic ks
Award prize s to vo lunte e r partic ipants ; pas s o ut s ample s .
8. Vis uals
Us e a varie ty o f vis uals .
9. S e lf-inte re s t
Audie nc e wants to kno w “What’s in it fo r me ? ”
Ch. 15, Slide 11

12. De s ig ning and Us ing
Graphic s
Ch. 15, Slide 12

13. De s ig ning and Us ing
Graphic s
• S e le c t the me dium .
• Co ns ide r the s ize o f the audie nc e and
the de g re e o f fo rmality de s ire d .
• Co ns ide r c o s t, e as e o f pre paratio n , and
po te ntial e ffe c tive ne s s .
Ch. 15, Slide 13

14. De s ig ning and Us ing
Graphic s
• Hig hlig ht the main ide as .
• Fo c us o n majo r c o nc e pts o nly .
• Avo id o ve rkill. S ho wing to o many
g raphic s re duc e s e ffe c tive ne s s .
• Ke e p all vis uals s imple .
Ch. 15, Slide 14

15. De s ig ning and Us ing
Graphic s
• Ens ure vis ibility .
• Us e larg e type fo r trans pare nc ie s and
s lide s .
• Po s itio n the s c re e n hig h e no ug h to be
s e e n.
• Be s ure all audie nc e me mbe rs c an s e e .
Ch. 15, Slide 15

16. De s ig ning and Us ing
Graphic s
• Enhanc e c o mpre he ns io n .
• Give the audie nc e a mo me nt to s tudy a
vis ual be fo re dis c us s ing it.
• Paraphras e its ve rbal me s s ag e ; do n ’t
re ad it.
Ch. 15, Slide 16

17. De s ig ning and Us ing
Graphic s
• Prac tic e us ing yo ur vis ual aids .
• Re he ars e yo ur talk, pe rfe c ting the
handling o f yo ur vis ual aids .
• Prac tic e talking to the audie nc e and no t
to the vis ual.
Ch. 15, Slide 17

18. Pre s e ntatio n Enhanc e rs
Ch. 15, Slide 18

19. Pre s e ntatio n Enhanc e rs
• Ove rhe ad Pro je c to r
• Co s t: Lo w
• Audie nc e s ize : 2-200
• Fo rmality le ve l: Fo rmal o r info rmal
Ch. 15, Slide 19

20. Pre s e ntatio n Enhanc e rs
• Flipc hart
• Co s t: Lo w
• Audie nc e s ize : 2-200
• Fo rmality le ve l: Info rmal
Ch. 15, Slide 20

21. Pre s e ntatio n Enhanc e rs
• Write -and -wipe Bo ard
• Co s t: Me dium
• Audie nc e s ize : 2-200
• Fo rmality le ve l: Info rmal
Ch. 15, Slide 21

22. Pre s e ntatio n Enhanc e rs
• S lide Pro je c to r
• Co s t: Me dium
• Audie nc e s ize : 2-500
• Fo rmality le ve l: Fo rmal
Ch. 15, Slide 22

23. Pre s e ntatio n Enhanc e rs
• Co mpute r Pre s e ntatio n S lide s
• Co s t: Lo w
• Audie nc e s ize : 2-200
• Fo rmality le ve l: Fo rmal o r info rmal
Ch. 15, Slide 23

24. Pre s e ntatio n Enhanc e rs
• Hando uts
• Co s t: Varie s
• Audie nc e s ize : Unlimite d
• Fo rmality le ve l: Fo rmal o r info rmal
Ch. 15, Slide 24

25. Ove rc o ming S tag e Frig ht
Ch. 15, Slide 25

26. Ove rc o ming S tag e Frig ht
S ympto ms o f S tag e Frig ht
• S to mac h butte rflie s • Wo bbly kne e s
• Po unding he art • Tie d to ng ue
• S ho rtag e o f bre ath
• S we aty palms
• Dry thro at
• Uns te ady vo ic e
• Tre mbling hands
Ch. 15, Slide 26

27. Ove rc o ming S tag e Frig ht
Ways to Ove rc o me S tag e Frig ht
• S e le c t a familiar, re le vant to pic . Pre pare
150 pe rc e nt.
• Us e po s itive s e lf-talk.
• Co nve rt yo ur fe ar into antic ipatio n and
e nthus ias m .
• S hift the fo c us fro m yo urs e lf to yo ur
vis uals .
Ch. 15, Slide 27

28. Ove rc o ming S tag e Frig ht
Ways to Ove rc o me S tag e Frig ht
• Give yo urs e lf pe rmis s io n to make an
o c c as io nal mis take .
• Ig no re s tumble s ; ke e p g o ing . Do n ’t
apo lo g ize .
• Make the lis te ne rs yo ur partne rs . Ge t
the m invo lve d .
• Jus t be fo re yo u s pe ak, prac tic e de e p
bre athing .
Ch. 15, Slide 28

29. Effe c tive Te le pho ne Calls
Ch. 15, Slide 29

30. Effe c tive Te le pho ne Calls
• Making Calls
• Plan a mini ag e nda .
• Us e a thre e -po int intro duc tio n :
1. Yo ur name
2. Yo ur affiliatio n
3. A brie f e xplanatio n o f why yo u are c alling .
• Be c he e rful and ac c urate .
• Bring it to a c lo s e .
• Avo id te le pho ne tag .
• Le ave c o mple te vo ic e -mail me s s ag e s .
Ch. 15, Slide 30

31. Effe c tive Te le pho ne Calls
• Re c e iving Calls
• Ide ntify yo urs e lf imme diate ly .
• Be re s po ns ive and he lpful.
• Be c autio us whe n ans we ring c alls fo r o the rs .
• Take me s s ag e s c are fully .
• Explain whe n trans fe rring c alls .
Ch. 15, Slide 31

32. End
Ch. 15, Slide 32