How to plan a successful tech event
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Jane and Tierney present several tools that nonprofits can use to streamline their work. My Charity Connects 2012
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How to plan a successful tech event
- 1. How I learned to stop worrying and love the tech TechSoup Canada Tierney Smith, Jane Zhang
- 3. Our Team
- 4. Our Goal: Plan a Net Tuesday Event Event description Event registration Send invites Share files
- 6. So many tools… how to decide? 1. Ask the expert 2. Ask the community 3. What do we need?
- 7. Event description Goal: Document collaboration Criteria: • Real time updates • Cross Platform compatibility • Versioning
- 8. Event description Google Apps Office 365 Cost Free for < 10 users $7/user/month (<25 Or $5/user/month users) $9.5/user/month (>25 users) Quick notes Simple Smooth integration Good integration with with MS Office 3rd party apps Can share easily Favourite Real time editing Offline Editing thing
- 9. But there’s more… Google Apps & Office 365 are both alternatives for replacing your core infrastructure • Email • Calendars • Documents • Sites • Chat • & more
- 10. Demo: Google Apps Favourite Thing: real time editing
- 11. Demo: Office 365 Favourite Thing: Offline editing
- 12. Event registration Goal: easy way for attendees to register online Critieria: • Free/paid events • Manage attendees • Print & export list of attendees
- 13. Event registration Eventbrite Guestlist Cost Free events: free Free events: free Charities: 2% + $0.99 Charities: free Other: 2.5% + $0.99 Other: 2% Quick notes Tons of features Simple Nice interface Nice interface Great integration w 3rd party apps Favourite Feature rich Simple thing
- 14. Demo: Eventbrite Favourite Thing: Feature rich
- 15. Demo: Guestlist Favourite Thing: simple
- 16. Share-Pairs (5 min) • Based on the first two challenges, what is one thing you can do differently next week? Or… • What is one challenge you experience in your work where technology could help you save time?
- 17. Send invites Goal: invite our audience to the event Criteria : • Segment audience • Make it easy to look nice
- 18. Send invites MailChimp Vertical Response Cost Free for < 2,000 Charities: free for < subscribers 10,000 emails/month, Charities & nonprofits?: 15% discount for more 15% discount Quick notes Nice interface Great segmentation Tons of features Tons of features Great integration with Some integration with 3rd party apps 3rd party apps Favourite Integration Segmentation thing
- 19. Demo: MailChimp Favourite Thing: integration
- 20. Demo: Vertical Response Favourite Thing: segmentation
- 21. Share files Goal: share presentation file with team; give attendees a link to presentation Criteria: • Lots of storage for low cost • Sync docs across many platforms • Controlled sharing of folders • Option to share publicly
- 22. Share files Google Drive SkyDrive Cost Free: 5GB Free: 7GB 100GB/$60 100GB/$50 Quick notes Brings your Google Remote file sharing Docs & files into 1 place Can share with non- SkyDrive users easily Favourite Google integration MS Office Integration thing
- 23. Demo: SkyDrive Favourite Thing: Microsoft integration
- 24. Demo: Google Drive Favourite Thing: Google integration
- 25. Bringing it all together At the end of the day, it’s about: • What do you need? • What tools are you already using? • What infrastructure do you already have? • What is the culture of your organization?
- 26. Questions?