More Related Content More from The Mullings Group, LLC (7) How to Plan on Purpose - Simple steps to a balance, prioritized, peaceful life.1. How to Plan on Purpose
“Procrastination is storing up sorrow for tomorrow.”
– Aeran Baskin
2. Outline
First Things First
Goals
A Budget for Your Time
Know When to Rest
Know Your Environment
Balance and Priority
The Planning Process
Daily Planning Tips
© 2012-2015 Keno R. Mullings. 2
3. First Things First
First create your Strategic Life Plan so that you will:
Know what it is you should be doing
Have a set of parameters for accepting and
rejecting new tasks
© 2012-2015 Keno R. Mullings
4. Goals
Your Strategic Life Plan is made up of goals
We spend our lives accomplishing one goal after another
Goal: A measurable objective with a deadline
© 2012-2015 Keno R. Mullings
5. Goals should be S.M.A.R.T
Specific
Measurable
Achievable
Realistic
Time-bound
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7. Goal Outline
1. Write an Overview and the due date
2. List Objectives that the goal will accomplish
3. List Tasks needed to accomplish the objectives
4. List Skills needed to complete the tasks
5. List the Resources that you need
6. Do a Gap Analysis*
© 2012-2015 Keno R. Mullings
8. Gap Analysis
Gap Analysis: A list of skills and/or resources that
you lack that are necessary to complete your tasks
© 2012-2015 Keno R. Mullings
9. Task Types
1. Creator: Tasks that involve creativity and focus
2. Manager: Mundane tasks (delegable)
3. Planner: Tasks that involve planning something
4. Personal: Tasks you do for yourself
5. Servant: Tasks you do for other people
© 2012-2015 Keno R. Mullings
10. Goal Example
Overview:
I want to lose 10 lbs. by the end of the year
Objectives:
I want to be healthy
To feel good about myself
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11. Goal Example Cont’d
Tasks:
Consult my physician
Join the local gym and get a trainer
Get a workout buddy to help me be consistent
Rearrange my schedule to make time to workout
© 2012-2015 Keno R. Mullings
12. Skills:
Ability to exercise
Ability to cook healthy meals
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Goal Example Cont’d
13. Resources:
Time to go to the gym
Money to pay for the gym
Information on eating right
and exercising properly
© 2012-2015 Keno R. Mullings
Goal Example Cont’d
14. Gap Analysis:
I don’t have time to work
Notice how a task is created to satisfy the Gap Analysis
Transfer the tasks to your personal calendar
© 2012-2015 Keno R. Mullings
Goal Example Cont’d
15. A Budget for Your Time
Just as your budget spends your money, your
calendar spends your time.
Just as unbudgeted money often gets squandered,
so does unscheduled time.
“Where did all the money go…?”
“Where did all the time go…?”
© 2012-2015 Keno R. Mullings
16. Budget Model
You can on only do 4 things with money and time…
1. Give
2. Save
3. Spend
4. Invest
© 2012-2015 Keno R. Mullings
19. Save Money
$1000 emergency fund
3-6 months of living expenses
College
Later years (retirement)
Sinking fund*
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20. Sinking Fund
Sinking fund: Money set aside for infrequent
purchases (i.e. car, furniture, electronic device, etc.)
Stay out of debt by paying cash for your purchases
© 2012-2015 Keno R. Mullings
21. Save Time
Delegate much of your
Manager & Planner tasks
Don’t procrastinate
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22. Spend Money
Household
Transportation
Personal
Education
Blow (money you spend on whatever)
Debt
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25. Invest Time
Devotions alone and with the family
Cooking and eating meals with the family
Developing relationships
Raising your children
Working out
Learning
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26. Invest Time Cont’d
Dreaming*
Business (Career)
Rest
Exercise
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28. Know When to Rest
When is your daily on time?
When is your daily off time?
What are the times during the day that you can
take a quick rest?
© 2012-2015 Keno R. Mullings
29. Know Your Environment
Environment: Place/location (e.g. home) and
context (e.g. family time)
Certain tasks need certain environments
Know when your environment changes
© 2012-2015 Keno R. Mullings
30. Balance & Priority
Use Time Budget to achieve balance
Use Importance & Urgency to gauge priority
© 2012-2015 Keno R. Mullings
31. High Importance & High
Urgency = Top Priority
High Importance & Low
Urgency = High Priority
© 2012-2015 Keno R. Mullings
Balance & Priority
32. Low Importance & High
Urgency = Medium Priority
Low Importance & Low
Urgency = Low Priority
© 2012-2015 Keno R. Mullings
Balance & Priority
33. The Planning Process
Capture tasks and goals
Organize goals and tasks
Add tasks to your calendar and do them
Track goal progress
© 2012-2015 Keno R. Mullings
34. Capture
Use software or pen and paper to write
down new tasks or goals as they come
up – don’t get distracted.
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36. Add
Weekly: based on your goals and what
didn’t get done last week, determine what
needs to be done this week.
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37. Add
Daily: what’s the most important things
that should be done today? Make a list
and add it to your calendar
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38. Track
Have fun a check off tasks as you get
them done or add notes to help get them
done later.
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39. Daily Planning Tips
Use one system and stick to it
© 2012-2015 Keno R. Mullings
Don’t Spend all your time, remember
to Give, Save and Invest some as well.
40. Do at least 1 of each
of the Give, Save and
Invest tasks daily
Do no more than 4-6
Spend tasks per day
(including meetings)
Do no more than 3
Creator tasks per day
© 2012-2015 Keno R. Mullings
Daily Planning Tips
41. Break tasks into 15 minute, 30 minute,
and 60 minute segments
© 2012-2015 Keno R. Mullings
Daily Planning Tips
42. Map out your locations for the day
Determine the contexts of those locations in order
to understand what environments you will be in
Add your tasks accordingly
© 2012-2015 Keno R. Mullings
Daily Planning Tips
43. Whenever you get a new task, instead of doing it
right away, use the COAT method
Learn to say “NO” with a
© 2012-2015 Keno R. Mullings
Daily Planning Tips
45. More Info
© 2012-2015 Keno R. Mullings
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