Modernisation Strategy for Science at RBG Kew. The presentation is part of a "toolkit" delivered to help Kew to rationalise, consolidate and integrate disparate & legacy Science Applications and Data.

1. Science Modernisation
High-Level Strategy
Salim Sheikh
Version 1.0
30th March 2010

2. What is a Blueprint?
The objective of the Blueprint is to:
• implement strategic business drivers (from IT & DM strategy)
• define core business processes and information requirements.
• specify standard systems including data, applications and
platforms.
The products that form the Blueprint include:
• Business (Process) Architecture
• Information Architecture
• Application Architecture Enterprise Architecture
Layers
• Technical Architecture

3. SHS High Level Approach
Select Science Apps to Blueprint
PROJECT
STAGES
Discovery Phase 1 Phase 2
“AS IS” Blueprint “TO BE” Blueprint
Analysis Analysis
Prioritised
Prioritisation Technology Review Prioritisation Cost Options Workstream
Completed
& Planning Business Case
Roadmap
Workstream Project Plans Incremental delivery Governance Solution Architecture
Implementation (per workstream) of “TO BE” blueprint Controls (per workstream)
Maintain Blueprint &
Implement Roadmap

4. Discovery Stage Details
End-to-End Steps
Discovery
Phase 1 Review
User Workshops Consolidate Outputs
Analysis Science Applications
Consolidate Consolidate Consolidate EA
“AS IS” Blueprint
Logical Architecture Logical Data Model Use Cases Recommendations
Phase 2 Business Process
Group Workshops Consolidate Outputs
Analysis Modelling
Finalise Logical Finalise Conceptual EA
“TO BE” Blueprint
Architecture Data Model Recommendations

5. Discovery Stage Details
Phase 1 Analysis
Phase 1 Phase 2
Discovery “AS IS” Blueprint “TO BE” Blueprint
Analysis Analysis
Review
User Workshops Consolidate Outputs
Science Applications

6. New
Product
Phase 1 Analysis Original
Product
Activities, Steps & Products
ACTIVITIES STEPS PRODUCTS
User Survey Results
Review Business Requirements Validate Use
User Workshops Drivers (from IT & Capture (incl. Cases &
Use Cases
DM strategy) Use Cases) Requirements
(per application)
Requirements Matrix
Application Audit
1-2-1 Interviews Complete EA reviews (per application)
Science review
(EA + Science App & Data completed
and Validation
Apps Team) Audit templates templates Logical Architecture
(per application)
Review
Science Applications Data Audit
Reverse-
Install & Configure EA reviews & (per application)
engineer Science review
Data Analysis consolidates
Science App and Validation
Tools outputs Conceptual Data Model
Databases
(covers all applications)
Review
Establish key Functional, Non- EA reviews & Business requirements
Science review
Consolidate Outputs Application functional consolidates (per application)
and Validation
Use Cases requirements outputs
(per application)

7. Discovery Stage Details
“AS IS” Blueprint
Phase 1 Phase 2
Discovery “AS IS” Blueprint “TO BE” Blueprint
Analysis Analysis
Consolidate Consolidate Consolidate EA
Logical Architecture Logical Data Model Use Cases Recommendations

8. New
Product
“AS IS” Blueprint Original
Product
Activities, Steps & Products
ACTIVITIES STEPS PRODUCTS
Review Create “AS IS” Logical
Create Architecture
Logical Science Logical Update
Consolidate logical (covers all applications)
Architectures Review & Architecture Reqm’ts
Logical Architecture application
from previous Validation (enterprise- Matrix
groupings
activities wide)
Requirements Matrix
“AS IS” Conceptual
Review
Data Model
Logical Data Create Science Create Update
Consolidate Models from logical data Review & Conceptual Reqm’ts (covers all applications)
Logical Data Model previous groupings Validation Data Model Matrix
activities Requirements Matrix
Consolidate Requirements Matrix
Consolidate Update
business Group “AS IS”
Requirements
Use Cases requirements (per Use Cases
Matrix
application) Grouped
“AS IS” Use Cases
EA Science Review
Logical Groupings System Scores System Scores
Recommendations and Validation

9. Discovery Stage Details
Phase 2 Analysis
Phase 1 Phase 2
Discovery “AS IS” Blueprint “TO BE” Blueprint
Analysis Analysis
Business Process
Group Workshops Consolidate Outputs
Modelling

10. New
Product
Phase 2 Analysis Original
Product
Activities, Steps & Products
ACTIVITIES STEPS • validate group use cases PRODUCTS
• establish business processes
• validate reqm’ts
Grouped “TO BE”
Use Cases
Review Grouped Validate & Update
Conduct Group Requirements Matrix
Group Workshops “AS IS” Prioritise Use Requirements
Workshops
Use Cases Cases Matrix
Business Processes
(per grouping)
Update Business
Review Business Processes
Map Business EA reviews & Update
Business Process Processes (from
Processes to consolidates Requirements
Modelling Group
Data Models outputs Matrix
Workshops) Business Architecture

11. Discovery Stage Details
“TO BE” Blueprint
Phase 1 Phase 2
Discovery “AS IS” Blueprint “TO BE” Blueprint
Analysis Analysis
Finalise Logical Finalise Conceptual EA
Architecture Data Model Recommendations

12. New
Product
“TO BE” Blueprint Original
Product
Activities, Steps & Products
ACTIVITIES STEPS PRODUCTS
Create “TO BE” “TO BE” Logical
Review “AS IS” Logical Update Architecture
Finalise Logical Architecture Requirements (covers all applications)
Logical Architecture Architecture (enterprise- Matrix
wide)
Requirements Matrix
“TO BE” Conceptual
Data Model
Finalise Review “AS IS” Create “TO BE” Update
Conceptual Data Conceptual Requirements (covers all applications)
Conceptual Data
Model Model Data Model Matrix
Requirements Matrix
Conceptual Design
EA Create Conceptual Create Logical Science Review
Recommendations Design Design and Validation
Logical Design

13. Prioritisation & Planning
Technology Review
Prioritised
Prioritisation Technology Review Prioritisation Cost Options Workstream
Completed
& Planning Business Case
Roadmap
Analyse External Analyse Internal EA
Tools Tools Recommendations

14. New
Product
Technology Review Original
Product
Activities, Steps & Products
ACTIVITIES STEPS PRODUCTS
Review External Business
Analyse External Applications (e.g. Benefits Options Appraisal
Tools TROPICOS) Realisation
Review Internal &
Business
Analyse Internal Procured ORACLE Tools Review
Benefits
Tools Applications (e.g.
Realisation
ORACLE)
EA Produce
Procurement & Technology
Technology Science Review
Recommendations Sign-Off Recommendations
Recommendations

15. Prioritisation & Planning
Prioritisation
Prioritised
Prioritisation Technology Review Prioritisation Cost Options Workstream
Completed
& Planning Business Case
Roadmap
Programme Prioritisation
Dependency Review Roadmap

16. New
Product
Prioritisation Original
Product
Activities, Steps & Products
ACTIVITIES STEPS PRODUCTS
Review Review
Programme Programme
Programme Business
Dependency Review Dependencies Priorities
Dependencies Report
Review outputs
Produce Prioritised Workstream
Prioritisation from Programme Review System Review Logical
Prioritisation Roadmap
Roadmap Dependency Scores Groups
Roadmap
Review

17. Prioritisation & Planning
Cost Options
Prioritised
Prioritisation Technology Review Prioritisation Cost Options Workstream
Completed
& Planning Business Case
Roadmap
Present Options Business Benefits
Sign-Off
Appraisal Realisation

18. New
Product
Cost Options Original
Product
Activities, Steps & Products
ACTIVITIES STEPS PRODUCTS
Review
Review
Present Options Review Options Prioritised
Programme
Appraisal Appraisal Workstream Cost Options
Dependencies
Roadmap
Business Benefits Review Benefits Review Benefits Benefits Realisation
Realisation for Science for Programme
Report
Review &
Approval
Sign-Off Workstream
Implementation

19. Worked Examples
BREAK OUT
WALK THROUGH
WORKED EXAMPLES

20. Creating Logical Groupings
(App & Data Audit Product)
Business H B
R usiness Functions
functions derived
from use cases
E-Clearance, HSPD -12, and EODS
Recruitment One Stop
E-Training
E-Payroll
EHRI
Existing Business functions are logically grouped. This
Science is how Science systems will be consolidated to
Systems form e.g. Collection Systems

21. System Scoring
An in-depth system scoring will be performed across multiple domains: strategic, business, data,
technology, and security alignment. The template, scoring criteria, and scoring justifications are
provided in a separate spreadsheet.
Summary of Systems Scoring
5.0
Consolidate / Retire Target
Technology Fit
2.5
Consolidate /
Retire Re-engineer
0.0
0.0 2.5 5.0
Business Fit

22. Cost Options
• A Prioritised Workstream Roadmap will help direct all
cost option discussions/considerations
• Options will be based on the following criteria:
• System scoring (incl. COTS integration and bespoke
development)
• Estimated total cost to migrate, consolidate, retire, and finally
decommission a system.
• Cost required to do data migration (to Oracle DB)
• In addition, Programme dependencies will also need
to be considered

23. Questions
Dr Salim Sheikh
Enterprise Architect
Email: salims@acm.org