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Time ManagementTime Management
ByBy
Nauman M AzharNauman M Azhar

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Remember that time is money
Ben Franklin, 1748
Advice to a young tradesman

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86,40086,400
 Picture this:Picture this:
 Each day your bankEach day your bank
depositsdeposits $86,400$86,400 in your bankin your bank
account.account.
 There’s just one transaction allowed.There’s just one transaction allowed.
 You have to spend it all in one day.You have to spend it all in one day.
 You can’t carry over any money toYou can’t carry over any money to
the next day.the next day.

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What would you do?What would you do?
 You’d spend itYou’d spend it
all,all,
Right?Right?

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24 hours per day24 hours per day
XX
60 minutes per hour60 minutes per hour
XX
60 seconds per minute60 seconds per minute
==
86,40086,400
SecondsSeconds

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Every Second CountsEvery Second Counts
 Spend every second in anSpend every second in an
efficient and productive wayefficient and productive way
 If you fail to use the day’sIf you fail to use the day’s
deposits, the loss is yoursdeposits, the loss is yours
 Make your seconds useful…..Make your seconds useful…..

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The Problem is SevereThe Problem is Severe
By some estimates, people wasteBy some estimates, people waste
about 2 hours per day.about 2 hours per day.

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‘‘Known’ Time WastersKnown’ Time Wasters

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Known timewastersKnown timewasters
 Telephone interruptions.Telephone interruptions.
 Visitors dropping in without appointments.Visitors dropping in without appointments.
 Meetings, both scheduled and unscheduled.Meetings, both scheduled and unscheduled.
 Crisis situations for which no plans wereCrisis situations for which no plans were
possible.possible.
 Lack of objectives, priorities, and deadlines.Lack of objectives, priorities, and deadlines.
 Cluttered desk and personal disorganisationCluttered desk and personal disorganisation
(not have the tools/resources/supplies at your(not have the tools/resources/supplies at your
disposal).disposal).
 Involvement in routine and detail that shouldInvolvement in routine and detail that should
be delegated to others.be delegated to others.

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Known timewastersKnown timewasters
 Attempting too much at once andAttempting too much at once and
underestimating the time it takes to do it.underestimating the time it takes to do it.
 Failure to set up clear lines of responsibilityFailure to set up clear lines of responsibility
and authority.and authority.
 Inadequate, inaccurate, or delayed informationInadequate, inaccurate, or delayed information
from others.from others.
 Inability to say NO.Inability to say NO.
 Lack of communication/coordination etc.Lack of communication/coordination etc.

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Remember…Remember…
 Being successful doesn’t make you manageBeing successful doesn’t make you manage
your time well.your time well.
 Managing your time well makes you successful.Managing your time well makes you successful.

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The Roadblock to TimeThe Roadblock to Time
ManagementManagement

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Procrastination is …Procrastination is …

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Procrastination is the thief ofProcrastination is the thief of
time !!!time !!!

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Typical Examples of ProcrastinationTypical Examples of Procrastination
 ““ Oh the deadline is 10 days away…Oh the deadline is 10 days away… plenty ofplenty of
time !!!!!”.time !!!!!”.
 ““ Just one more video game & I will get going”Just one more video game & I will get going”
 ““Just another FAG & Ill start working on theJust another FAG & Ill start working on the
new project straight away.”new project straight away.”
 ““I don’t know where to start…”I don’t know where to start…”
 Etc.Etc.
 Question: What’s your favorite procrastination tactic?Question: What’s your favorite procrastination tactic?

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Why do we Procrastinate?Why do we Procrastinate?
 Poor time management, often associated with a distortedPoor time management, often associated with a distorted
sense of the time available.sense of the time available.
 An inability to prioritizeAn inability to prioritize
 Overload of tasks at a specific timeOverload of tasks at a specific time
 Anxiety about the task, so time is spent worrying rather thanAnxiety about the task, so time is spent worrying rather than
doingdoing
 Difficulty concentratingDifficulty concentrating
 Not knowing what is requiredNot knowing what is required
 Feeling overwhelmed by the task (s)Feeling overwhelmed by the task (s)
 Concern about failing or not meeting your own standardsConcern about failing or not meeting your own standards

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 Fear of success and its possible consequencesFear of success and its possible consequences
 Perfectionism, often associated with unrealisticPerfectionism, often associated with unrealistic
standardsstandards
 Negative feelings - e.g. "I'm stupid", "nothing ever goesNegative feelings - e.g. "I'm stupid", "nothing ever goes
right for me"right for me"
 Being bored by the taskBeing bored by the task
 Never having learned how to work or sort outNever having learned how to work or sort out
problems while at school or living at homeproblems while at school or living at home
 Avoidance of things which are disliked or difficult.Avoidance of things which are disliked or difficult.
Why do we Procrastinate?Why do we Procrastinate?

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How to Beat ProcrastinationHow to Beat Procrastination

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1. Recognize when you are1. Recognize when you are
ProcrastinatingProcrastinating
 Become aware of your favorite procrastinatingBecome aware of your favorite procrastinating
tactics and learn to catch yourself as soon as youtactics and learn to catch yourself as soon as you
start to wander off.start to wander off.

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2. Break Inertia2. Break Inertia
 Do small things to get yourself started! ( e.g.,Do small things to get yourself started! ( e.g.,
write the first sentence of yourwrite the first sentence of your
assignment/project, make the first call to theassignment/project, make the first call to the
Trainer etc).Trainer etc).

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3. Divide project into small3. Divide project into small
manageable piecesmanageable pieces
 Take one step at a time. Make use of smallTake one step at a time. Make use of small
chunks of time. Writing a few lines may inspirechunks of time. Writing a few lines may inspire
you to do more later.you to do more later.

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4. Set reachable sub goals that are4. Set reachable sub goals that are
specificspecific
 Saying “ read 20 pages of Chapter 5 by 8 pm”Saying “ read 20 pages of Chapter 5 by 8 pm”
sounds better than saying do some studyingsounds better than saying do some studying
later. This helps to gain a sense oflater. This helps to gain a sense of
accomplishment.accomplishment.

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5. Don’t sabotage yourself5. Don’t sabotage yourself
 Set up your environment with as fewSet up your environment with as few
distractions as possible. Arrange your workdistractions as possible. Arrange your work
space the way you like it and work at times whenspace the way you like it and work at times when
you have peak energy.you have peak energy.

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6. Reward yourself on non6. Reward yourself on non
procrastinating behavior.procrastinating behavior.
 Give yourself rewards when you accomplishGive yourself rewards when you accomplish
something.something.

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Enjoy your FREEDOMEnjoy your FREEDOM
 When you completed a project you were findingWhen you completed a project you were finding
difficult, take time and feel how nice it is to havedifficult, take time and feel how nice it is to have
it over and done with. Have a party orit over and done with. Have a party or
something !!!something !!!

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TThankhank
YYouou