2. Opera PMS Version 5
This presentation will take you through the new
Thi i ill k h h h
features available in Version 5 of Opera PMS.
3. Opera PMS – what‘s new?
Profiles
Payment method added to default profile
Payment method added to default profile
routing
Courtesy Card Handling
Add on
Search Panel within profilesearch
Search Panel within profilesearch
Reservation PM reservations have the SHARE option
i h h i
Default Payment type for sharers available
DNM enhanced for sharers General Comment + New permission
Auto Check in Shares Guest Pay Only Option
Discount available with fixed rates Enhance PARTY function
Enhance PARTY function
Rate amount can be change in the daily details Blank Dates Allowed for Daily Fixed Charges
grid Profile Search displays all Matching names
New dashboard layout Prompt privacy at C/I
Enhanced search criteria on dashboard Connecting Rooms
Component suites enhanced
C t it h d Reservation Discount
Deposit / Cancellation screen enhanced Auto Room Assign
Rate Query Analyse Share rate splitting for fixed reservation
Item inventory pool
4. Opera PMS – what‘s new?
Rate Management Cashiering
Rate Floor Display Field on Payment TRX Codes
Owner Rates (OVOS)
Owner Rates (OVOS) Daily Plan
Daily Plan
Children Rates Include in Deposit/Cxl on TRX Codes
Daily Rates Enhanced routing options
Membership Rates Auto open Share Withs
Occupant treshhold pricing method Transaction research from billing screen
Mandate reservation Profile
M d t ti P fil Adjustments possible on the same day
Apartment style building Batch posting by rate code
Advanced Dynamic Base Rates Comments on billing options
Foreign Currency handling
Dual Currency y
Packages Payment type enhanced
Forecast Packages enhanced Folio Style 10 Summary by stay and check number
Package rate details enhanced
5. Opera PMS – what‘s new?
Quick Keys Reports
House status enhanced
House status enhanced Prduplicateprofile.rep
Room Assigment enhanced Duplicate_reservations.rep
Roomtype_forecast.rep
Detailed Availability
Enhanced Guest ledger report
Room Plan
General
G l
Housekeeping Supervisor group cannot be granted to any other group
Pop up blockers
Housekeeping Schedule for Attendants Closing script moved to Job titles
Turn Down + Room Instructions copied for
Turn Down + Room Instructions copied for Print session indicator for streamprinting
Print session indicator for streamprinting
Blocks DNM Available in OSR
Update No Show and CXL rooms room User Log shows discrepant rooms/persons
status Stream Printing / Acrobat Reader V8
Delete Repairs over 90 days
p y Multiple End Of Day
Address Cleansing (Third Party software require)
Show task sheet menu Item
User group administration
Customized Schedule Report Scheduler
VIP and Specials added to facility task Cancel Activity for External Systems
configuration Maldives Tax Reporting
p g
8300 Reporting (USA)
eSignature capture using a tablet PC
Custom Curtain Image Setting
Property Logo Image Setting
6. Opera PMS – what‘s new?
Block
Master / Sub Allocations
Turndown and HK instructions copied to
all group changes (rooming list)
A/R
Statements Numbering
Order By Feature
A/R Account Agent Parameter
A/R Account Agent Parameter
A/R Fixed Charges Function
A/R Charges Transfer
7. Profiles – Payment type Added
The Payment Method field may be screen painted on the Profile screen More Fields tab for company,
contact, agent, and source profiles. (The Reservations>Payment Types Per Window application parameter
must be set to Y in order to use this functionality.) Select the down arrow to define the payment method
that should be applied when default routing instructions are associated with a reservation.
8. Profiles – Courtesy Card
The courtesy card parameter allows the user to link payment types to the
membership rule set for Revenue linked to the membership type. When
checking out a guest which has a membership type based on revenue
attached, the user will be prompted if they wish to calculate the points.
9. Profiles – Add On
Individual profiles have the new feature called Add On. This enables for
faster creation of profiles which have similar attributes but different
names.
10. Profiles – Search within profile search
This new parameter gives more flexibility how one
can search within the Profile screen. When
Parameter is set to ‘N’, the large grey single
button Select Another Guest will display
over the existing search field and grid. Once
selected it will take you the regular profile
search screen.
11. Reservations – Rate Query Enhancement
A new alternates buttons is available from the ANALYZE form, which
now displays a calendar showing availability and restrictions for the
entire month
12. Reservations – Default Payment for Sharers
This parameter allows you to specify a default
reservation payment type for a sharer that can
be changed at the time the share is set up.
Another time saving feature has
been added to the combine share
screen : No Post, this allows the
user to control no‐post without
opening the new reservation.
13. Reservations –DNM for Sharers
If a share reservation has the DNM
check box marked it will be displayed
check box marked it will be displayed
with a red background, similar to the
red background colour for the room
number field in the reservation
screen. Users will not be able to
select this sharer until the DNM
check box is removed.
14. Reservation–Auto Check in For Shares
When this parameter is active and a reservation having sharers is checking in, any other
sharers whose arrival date is today’s date will be automatically checked in without
prompts, including a prompt for keys.
15. Reservations –Privacy Prompt
When the feature Profile Privacy is turned on, we can have the privacy screen appear upon the
guest Check in.
16. Reservations – Daily Details Amount
The Rate Amount field may be directly edited on the Daily Details grid.
17. Reservations - Dashboard
The General>Dashboard Layout View
application setting allows users to choose
application setting allows users to choose
either of two Dashboard configurations.
Layout 1 is the "classic" Dashboard and
Layout 2 is more enhanced.
Enhanced search options allow search by first
name and last name, conf./cxl no., membership
type and/or number.
Additional information is displayed in the
reservation section.
18. Reservations – Component Suites
Component rooms are now function driven.
Rooms that belong to a component room will appear yellow on Room search, Rate query and room plan screens.
A warning message will pop up ‘Component Room Warning’ when the room being assigned is part of a
component room.
19. Reservations – Deposit / Cxl Screen
When a deposit payment has been made by a Credit card, the last 4 digits will appear in the
payment method field
Once a reservation has been cancelled with a deposit, you now have the ability to transfer
the deposit from a cancelled reservation to another reservation
20. Reservations – Deposit / Cxl Screen
You can now sort the cancelled reservations on the main Deposit / Cancellation screen depending
whether a cancellation penalty applies or not.
21. Reservations – PM & Shares
The reservation option Share is available for PM rooms. This is user right driven.
22. Reservations – Share Rate Splitting
A parameter allows users to access the rate amount split (Entire, Split, Full) even if the reservations have
a fixed rate.
23. Reservations – General Comment
A new comment type has been introduced to prevent from duplication of comments.
24. Reservations – Guest Pay Only
This parameter is used to display only
room revenue, packages, and generates
for which the guest is the payer. Rate
for which the guest is the payer Rate
charges that are routed to another payer
are filtered from the display.
25. Reservations – Party
Party has been separated from Group so that the party functionality can be used, even when the
reservation is part of a group.
26. Reservations – Fixed Charges
Blank date fields are allowed on the Fixed Charges screen, if applicable throughout the stay.
27. Reservations – Profile Search
When this parameter is active, users are not prompted to go to the profile search screen but are
taken directly to the profile search screen if a partial match exists for a particular profile.
28. Reservations – Connecting Rooms
Opera has always had the connecting room feature. Now we provide the possibility to turn this feature
on or off within Opera. When this parameter is active, we can configure connecting rooms in Opera and
use them throughout the system.
29. Reservations – Reservation Discounts
Reservation Discounts can now be turned off if a hotel would not like to use that functionality.
If this function is not activated the discount fields across the application will be hidden.
30. Reservations – Item Inventory Pool
This new feature allows selling of inventory items
This new feature allows selling of inventory items
that have a single shared inventory level.
31. Blocks – Master / Sub Allocations
Create a number of sub blocks from a master block. Use to
restrict the number of wholesale blocks definable from a
master whole sale block.
32. Blocks – Room Instruction Copy
Updates to housekeeping instructions
and the turndown indicator can be
copies to all or selected block
copies to all or selected block
reservations
33. Rate Management – Rate Floor
A minimum rate amount is to be entered in this field
which will be used to validate rate amounts added to
the rate details.
34. Rate Management – Owner Rate (OVOS)
OVOS: This feature is function
drive. If this check box is selected,
drive If this check box is selected
the arrival date for all
reservations using the owner rate
code will automatically be
"rolled" to the next business day,
rather than automatically
changing the reservation status to
no show,
35. Rate Management - Daily Rate
This feature is function driven and lets you change rates on a room type on daily basis.
A maximum of 10 daily rates can be configured per property
f y fg p p p y
36. Rate Management – Children Rate
New feature to identify how often children can stay free when a
reservation has a particular rate code attached.
37. Rate Management – Membership Rates
Membership Rates allow hotels to link
specific rate codes to specific membership
types with a date range. These are
configured within membership
configuration menu.
configuration menu
38. Rate Management – Occupant Threshold
This new features gives more flexibility when creating a rate detail. It
provides the ability to affect rates based on combinations of adults and
children as well as thresholds.
39. Rate Management – Mandate Profile
Mandate Profiles allow properties to select particular profile types in
configuration that are mandatory when making a reservation.
40. Rate Management – Apartment Style
This function activates the ability to configure rates according to cycles and
invoice the guest in advance based on the cycle selected.
41. Packages– Forecast Tick box
When configuring packages, there is now the possibility to forecast packages when the POS Next Day
Allowance is not selected.
42. Packages– Package Details
When the Function Rates by Defined
Buckets is turned on and the calculation
rule on the package header is set ‘Per
Child’ you are able to configure the
package detail according to the age
buckets defined in application settings.
43. Front Desk – Auto Sharing Check-in
Automatically check in sharing guests and avoid the prompts
44. Cashiering – Auto Open Share With
When this parameter is active, and a billing screen is opened for a guest which has a sharer, the sharers
billing screen will automatically open as well.
45. Cashiering – Transaction Research
A new context menu option ‐
Research ‐ has been added.
This screen may be used to filter
and sort postings for the current
reservation, and transfer them to
, f
another window or room. A Report
button lets the user create a
printed report of the displayed
transactions.
46. Cashiering – Adjustments for Same day Postings
Postings can be now adjusted on
the same business date as the
posting has been made on.
Additionally a user can adjust
posting by routing code.
47. Cashiering – Comments
The reservation comments can now be accessed from the billing options.
48. Cashiering – Payment Method Display
To make operations more efficient a display code has been
added to the payment trx codes. This code can in turn be used
when applying a payment to a reservation.
49. Cashiering – Reservation Payment Type Flag
A new Rreservation tick box has been added to the payment type screen, which allows
A new Rreservation tick box has been added to the payment type screen which allows
the payment to appear as a payment option. This is not used for settlements.
50. Cashiering – Daily Plan Folio
Daily Plan, has been introduced to enable a flexible "Bed and
Breakfast style" folio.
Folio Style 12 called Daily Plan
51. Cashiering – Include in Dep/Cxl
A new check box Deposit/CXL Rule check box
is available on the Transaction Codes ‐ Edit
screen.
When this check box is selected, the
transaction code will be included in the
calculation of deposit and cancellation rule
fees. When un‐selected, the transaction code
f h l d h i d
will be excluded from deposit and cancellation
fee calculations.
52. Cashiering – Routing Repeat Button
A repeat button has been
added to the routing
configuration.
configuration
53. Cashiering – Routing Days of the Week
You can now default for which days of the week a routing code is
applicable for.
The days of the week are also available when creating a new
routing instruction for a reservation.
Routing instruction on the reservation level also have a Covers
field which is available when Routing Limit function is set to ‘Y’
54. Cashiering – Foreign Currency Handling
When this function is activated, the properties will have the ability to handle payments in different
currencies, make currency exchange, configure foreign currencies and sell foreign currencies. This function
directly effects the following application settings:
Rates>Multi Currency
Cashiering>Cashier Foreign Currency Amounts
Cashiering>Foreign Paidouts
Cashiering>Sell Foreign Currency
Cashiering>Currency Exchange Paidout TRN Code
Cashiering>Currency Exchange Paidout TRN Code
Cashiering>Reference Currency Code
55. Cashiering – Dual Currency
The activation of Dual Currency will enable the guests to pay with the same currency as the rate code. The
currency exchange rate used will depend on the setting of the exchange type on the rate header.
currency exchange rate used will depend on the setting of the exchange type on the rate header
57. Housekeeping – Housekeeping Schedule
Days of the week and job codes can now be configured for each housekeeping attendant.
58. Housekeeping – No-Show & CXL
This new setting enables automatic assignment of a selected housekeeping room status to pre‐assigned rooms
when the reservation is no show or when the reservation is cancelled on the arrival date.
59. Housekeeping – Delete repairs over 90 days
When this parameter is active, it will automatically delete repairs that are greater than 90 days.
60. Housekeeping – Show task sheet menu item
This new feature can only be used when a property has a PBX. When this feature is active,
properties have the ability to calculate the speed of a room being cleaned and the whereabouts of
housekeeping attendant.
61. Housekeeping – Customize Facility Schedule
You can now customize the housekeeping task schedule prior to reservation check in.
This can be done by going to reservation options and facility scheduler.
62. Quick Keys – House Status Breakout
The Arrivals Expected field, Alt+E, or Arrivals Actual, Alt+A, displays a breakout that allows the
Arrivals Expected and Arrivals Actual to be viewed by Market Group, Market Code, or Reservation
Type.
A new field for Day of Arrival Cancels is now displayed on the House Status screen when the date
entered is the current business date. This field will be populated with the number of Rooms,
Persons and VIP's that are canceled on the arrival date.
A Room Type search criteria field was added to the House Status
63. Quick Keys – House Status Turndown
Information now displayed on the number of required, completed turndown rooms
64. Quick Keys – Room Assignment
When making a new reservation, should you select a room that has a connecting room from the Available
Room Search screen, a message prompts whether you wish to make an additional reservation for the
connecting room
65. Quick Keys – Detailed Availability
Master and Sub‐Allocation tick box is now available on the Ctrl+F2.
66. Quick Keys – Room Plan
A DNM indicator lamp now appears on the
room plan for reservations and share
reservations
67. A/R – Statement Numbering
When the AR>Statement Numbering application
parameter is set to Y, Opera automatically assigns a
unique number to the AR statement at the time it is
generated.
The sample_statement_numbering report form
must be used when implementing the AR Statement
Numbering feature.
b i f
68. A/R – ‘Order By’ Feature
This option allows users to choose the ordering of line item invoices printed on the statement.
69. A/R – Fixed Charge Function
A/R Fixed charges can now be turned off or on according to the property specifications.
70. A/R – Transaction Transfer
This new feature allows the May not be applicable to specific
transfer of individual postings from countries local tax and reporting
one invoice to another between requirements.
accounts.
71. A/R – Agent Account
When the AR>AR Account Agent
application function is active, AR
application function is active AR
accounts may be assigned to an agent,
whose ID may then be used to filter AR
accounts.
72. General
Permissions
It is no longer possible to grant the Opera Supervisor Permission Group to other existing User permission groups.
User Activity Log
User Activity Log
Housekeeping Discrepancies now display the new value and the original value that was changed in the User Activity Log.
Other
The Display Closing Script option controls whether or not the closing script is displayed at the conclusion of the reservation
making process. This option has now been moved from the Department screen to the Job Titles screen
eRegCard
New Functionality now enables the creation of a secure encrypted registration card file by using a tablet PC
73. General – DNM in Simple Reports
The Do Not Move YN column has been added to the Reservation General View and is
available for selection in Simple Report Writer.
74. General – Pop Up Blockers
This new functionality, allows the property to control whether selected pop‐up messages and
prompts are displayed or not throughout Opera.
A default value can be assigned whether or whether the pop‐up message should appear at all.
75. General – Stream Printing
Opera Stream printing has been introduced which enables the background streaming of the report
PDF file to a web browser window, which is then printed. The user is able to continue using Opera
as the report generation and printing process occurs.
Requires Acrobat Reader V8.1.1 or V9.
76. General – Multiple EOD
This new feature is excellent for running e.g.:30 night audits in a row. Ideal for seasonal hotels.
77. General – Address Cleansing System
When a property is using address cleaning system.
In application settings the property can then select the system they are using.
78. General – User Group Administration
This application function provides a user the ability to attach another user to a user group without
first being part of that user group.
79. General – Report Scheduler
Report scheduler has been enhanced with the possibility to turn on or off the function depending on the
property requirements and license.
80. Reports
• Prduplicateprofile.rep
P d li t fil
• Duplicate_reservations.rep
• Roomtype_forecast.rep
• Res with Rate Changes – RES_RATE_CHANGES.rep
• Room Moves – ROOM_MOVE.rep
81. Reports - Forecast
Two new forecast reports by rate category, displaying future count of
reservations per rate category as well as restrictions indicators, pick up
,p /
counts, pseudo rooms and deduct / non deduct values.
Classic Rate Category Forecast ‐ ratecat_fore_cls
Simple Rate Category Forecast ‐ ratecat_fore_flat
